Henderonville Arts Festival Food Vendor Application

SPACE FEE:
15% of sales at the event.
- Hendersonville Arts Festival will collect a non-refundable deposit of $400 upon acceptance into the festival. This deposit is applied toward your percentage of sales. At the end of the event, food vendors will need to provide a gross sales report via email. In the event 15% of your gross sales exceed the deposit amount, you will receive an invoice for the remaining balance due. Failure to provide your sales report at the end of the event will result in the denial of applications for future events.

If you serve out of a tent, it must be WHITE in color.

1. Hendersonville Arts Festival (HAF) agrees to provide each Vendor with an assigned space(s). Vendors must supply all tables, chairs, tents, generators, and security.

2. Vendor agrees to obey all rules and instructions as directed by the Festival Director during the festival weekend. Any failure to strictly adhere to such rules or instructions may result in the immediate termination of this agreement and immediate forfeiture of any and all fees paid to HAF.

3. Vendor hereby acknowledges its liability, and agrees to compensate HAF, for any damage(s) caused by, including but not limited to, its representatives, agents, employees, volunteers, members, vehicles, equipment, materials and objects to the environs and infrastructure of city or private propriety which causes HAF to pay for repair, replacement, or other remuneration to the Hendersonville Parks Department for such damage to the environs or infrastructure.

4. As a courtesy to other vendors and festival participants, any amplified sound or loud noise from Vendor’s space is prohibited. This includes loud generators. If the vendor brings a generator to use in their booth space, it must be whisper-quiet.

5. HAF reserves the right to prohibit, within any booth or on the festival grounds, the display, advertisement, or other promotion of any business, company, or organization which may be in conflict with a current sponsor. Any questions concerning current sponsors should be directed to the Festival Director prior to the event.

6. Vendor shall not display, offer for view or sale any illegal or contraband items. The laws of the State of Tennessee and local ordinances of the Metropolitan Government of Nashville – Davidson County shall control. Vendors shall not display, offer for view or sale any items that are unlicensed and/or copies/interpretations of licensed or registered items at any site or operation of the 2026 festival.

7. Vendor understands and agrees that Hendersonville Arts Festival is intended to be, and at all times shall be, a family friendly event.

8. Vendor shall not sublet its space without express written consent.

9. Vendor acknowledges and understands that it is solely responsible for the collection of any sales or use taxes and shall in no way hold GNF or its representatives responsible for any type of permits other than for the festival itself.

10. No refunds shall be given due to cancellation or interruption of the festival for reasons beyond the control of GNF. These reasons include, but are not limited to weather, acts of God, acts of terrorism, or governmental intervention.

11. Vendor is solely responsible for the security for all its items at the festival location at all times.

12. HAF makes no representation or guarantees towards actual festival attendance.

13. Vendor understands that HAF has no control over weather, acts of God, acts of terrorism, or governmental intervention, or any other cause that may prevent, and or interrupt, the festival weekend, and participants shall hold HAF harmless for any losses that could arise because of such event.

14. We reserve the right to place Vendors in booth locations at the complete discretion of HAF. HAF shall have sole and complete authority to place the participant in any location contained in the Market Place, irrespective of the participant’s request.

15. Vendor upon vacating its space(s) shall ensure that such space shall be free of any and all trash and refuse with such being placed in the appropriate containers. Failure of the Vendor to clean their space may result in future refusal of Vendor application.

16. Vendor certifies that it maintains adequate liability insurance to cover any and all occurrences which may result in the damage or injury to any person or thing within the confines of the Vendor’s space or as a result of the Vendor’s actions at the festival.

This agreement has been read, understood and entered into freely, voluntarily and absent of duress by the parties signed above. This agreement shall become effective upon execution by both the participant and Hendersonville Arts Festival.