Alcohol Vendors

Welcome to the event! Browse through our applications and let us know if you have any questions. This is an electronic agreement and are validating and approving this agreement electronically.

Application & Acceptance

• All exhibitors must complete and submit an official application form with payment by March 6, 2026, to secure a booth space.
• Booth spaces are assigned on a first-come, first-served basis after payment and application approval.
• Submission of an application does not guarantee acceptance. The Chamber reserves the right to decline any exhibitor deemed inappropriate or inconsistent with the festival’s standards.

Vendor Eligibility

• All alcohol vendors must possess the necessary licenses, permits, and certifications required by local, state, and federal authorities.
  Vendors are responsible for obtaining TABC TEA Permit for the event. Staff will send out the necessary documentation prior to 30 days out of the event. 

Payment & Fees

• The exhibitor rate covers one-day space rental for Saturday, April 4, 2026.
  Space will not be reserved if payment has not been received on or before March 6, 2026.
• Late, no-show, and early tear-down fees will apply if requirements are not met.
• Late Set-up fee and Early Tear-Down fee will be $45 or $60 based off of booth type chosen.
• No Show Fee will be $95 or $120 based off of booth type chosen
• The San Saba County Chamber of Commerce will not provide refunds due to weather or other uncontrollable circumstances

Alcohol Vendors & TABC Requirements

• All vendors selling, sampling, or serving alcohol must obtain the appropriate Texas Alcoholic Beverage Commission (TABC) permits and licensing.
• Copies of all required TABC documentation must be submitted to the Event Coordinator by March 26, 2026, at 5:00 PM.
• Vendors who fail to provide valid TABC licensing by the stated deadline will not be permitted to sell or serve alcohol during the event, and no refunds will be issued.
• All alcohol sales and sampling must comply strictly with TABC regulations and local ordinances.

Setup & Tear Down

• Setup times will be assigned prior to the event and must be followed as directed.
• All exhibits must be fully set up and ready for operation by the start time (9:00AM).
• Early tear down before the official closing time is not permitted and may result in additional fees or denial of future participation. 
• Event ends at 11PM. Once all foot traffic has cleared the premisises, you may then bring in vehicles to pack. Gates will be locked for the evening at 12am.
• Park will be closed to the public and locked during off hours. 
• Set up will begin Friday 12pm - 8pm or 6am - 8:30 am. Gates are locked in between these times.
• Sunday Gates will open at 8am for clean up.
• Exhibitors are responsible for maintaining a clean and safe area throughout the day and must remove all trash and materials before leaving.

Booth Regulations

• Exhibitors must stay within the boundaries of their assigned space.
• Booth structures, displays, and signage must be secure, stable, and professional in appearance.
• Electricity and water hookups are limited and must be requested in advance.
• No amplified sound or music is allowed unless pre-approved by event management.

Sales & Taxes

• Exhibitors are responsible for handling their own sales transactions and collecting/remitting any applicable state and local taxes.
• The Chamber is not responsible for lost, stolen, or damaged merchandise or equipment.

Liability & Insurance

• Exhibitors participate at their own risk. The San Saba County Chamber of Commerce, its staff, and event volunteers are not liable for any loss, injury, or damage to persons or property.
• Exhibitors are encouraged to carry liability insurance covering their participation in the event.

Conduct

• Exhibitors must maintain professional behavior at all times and comply with all event rules and local regulations.
• The Chamber reserves the right to remove any exhibitor or vendor engaging in inappropriate, unsafe, or disruptive conduct.

Agreement
By signing and submitting the exhibitor application, you acknowledge that you have read, understand, and agree to abide by all Terms & Conditions of participation in the Pecan Bottom Festival.