Food Vendors

Welcome to the Pecan Bottom Festival! This application is for food trucks or meal vendors only. Specialty snacks (i.e. Kettle Corn, Lemonade, Mini Donuts, Ice Cream), please see the Exhibitor's application. Browse through our applications and let us know if you have any questions. This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.

By signing this agreement, you agree to abide by the following terms and conditions while participating as a food vendor at Pecan Bottom Festival:

Vendor Eligibility

• All food vendors must possess the necessary licenses, permits, and health certifications required by local, state, and federal authorities.
  Vendors are responsible for complying with all food safety and health regulations.

Application & Acceptance

• All exhibitors must complete and submit an official application form with payment by March 6, 2026, to secure a booth space.
• Booth spaces are assigned on a first-come, first-served basis after payment and application approval.
• Submission of an application does not guarantee acceptance. The Chamber reserves the right to decline any exhibitor deemed inappropriate or inconsistent with the festival’s standards.

Payment & Fees

• The exhibitor rate covers one-day space rental for Saturday, April 4, 2026.
  Space will not be reserved if payment has not been received on or before March 6, 2026.
• Late, no-show, and early tear-down fees will apply if requirements are not met.
• The San Saba County Chamber of Commerce will not provide refunds due to weather or other uncontrollable circumstances
• Late Set-up fee and Early Tear-Down fee will be $25 or $30 based off of booth type chosen.
• No Show Fee will be $50 or $60 based off of booth type chosen

Setup & Tear Down

• Setup times will be assigned prior to the event and must be followed as directed.
• All exhibits must be fully set up and ready for operation by the start time (9:00AM).
• Early tear down before the official closing time is not permitted and may result in additional fees or denial of future participation. Sales are permitted after closing time, but it is required to stay open until 9:00PM.
• No vehicles allowed in the park during event hours. If you choose to leave prior to the event closure, you must walk your goods back to your vehicle. Event ends at 11PM. Once all foot traffic has cleared the premisises, you may then bring in vehicles to pack. Gates will be locked for the evening at 12am.
• Park will be closed to the public and locked during off hours.
• Set up will begin Friday 12pm - 8pm or 6am - 8:30 am. Gates are locked in between these times.
• Sunday Gates will open at 8am for clean up.
• Exhibitors are responsible for maintaining a clean and safe area throughout the day and must remove all trash and materials before leaving.

Booth Regulations

• Exhibitors must stay within the boundaries of their assigned space.
• Booth structures, displays, and signage must be secure, stable, and professional in appearance.
• Electricity and water hookups are limited and must be requested in advance.
• No amplified sound or music is allowed unless pre-approved by event management.

Sales & Taxes

• Exhibitors are responsible for handling their own sales transactions and collecting/remitting any applicable state and local taxes.
• The Chamber is not responsible for lost, stolen, or damaged merchandise or equipment.

Liability & Insurance

• Exhibitors participate at their own risk. The San Saba County Chamber of Commerce, its staff, and event volunteers are not liable for any loss, injury, or damage to persons or property.
• Exhibitors are encouraged to carry liability insurance covering their participation in the event.

Conduct

• Exhibitors must maintain professional behavior at all times and comply with all event rules and local regulations.
• The Chamber reserves the right to remove any exhibitor or vendor engaging in inappropriate, unsafe, or disruptive conduct.
• Agreement
  By signing and submitting the exhibitor application, you acknowledge that you have read, understand, and agree to abide by all Terms & Conditions of participation in the Pecan Bottom Festival.