Sample VIP Vendor Application

Santa’s Holiday Gift Market – Vendor Call

We’re excited to invite vendors and makers to apply for Santa’s Holiday Gift Market! We are seeking vendors and makers offering unique, high-quality, and giftable items perfect for holiday shopping. From handmade goods and artisan crafts to seasonal treats and creative gift ideas, we want to showcase the best of local talent to help shoppers find something special.

Details:

-Booth spaces 10ft x10ft

-Power hookups not provided

-Wifi not provided

1. Application & Approval

• All vendor applications are subject to review and approval by the event organizer.
• Submission of an application does not guarantee participation.
• Approved vendors will receive confirmation via email along with payment and contract instructions.

2. Fees & Payment

• Payments are non-refundable unless the event is canceled by the organizer.

3. Booth Space & Setup

• Vendors will be assigned spaces by the organizer. No changes or requests for specific placement can be guaranteed.
• Vendors must provide their own tents, tables, chairs, and displays.
  Tents must be weighted and secured for safety.
• Setup and breakdown must occur within designated times. Early departure is prohibited.

4. Permits & Compliance

• Vendors are responsible for obtaining any required licenses, sales permits, and insurance.
• Food and beverage vendors must comply with local health department regulations.
• Vendors agree to follow all city, state, and federal laws, as well as event rules communicated before or during the event.

5. Insurance & Liability

• Vendors must maintain liability insurance and may be required to provide proof of coverage upon request.
• Vendors are responsible for their own property, equipment, and merchandise.

6. Conduct & Safety

• Vendors must conduct themselves in a professional and courteous manner.
  Offensive, discriminatory, or disruptive behavior will not be tolerated and will result in removal from the event without refund.
• All vendor activities must remain within the assigned booth space.

7. Weather Policy

This is a rain or shine event. No refunds will be issued due to inclement weather.
Vendors should come prepared with weather-appropriate equipment and coverings.

8. Marketing & Photography

• By participating, vendors grant the event organizer the right to use photographs, video, or other media featuring their booth or products for promotional purposes.

9. Agreement

• By submitting this application, you acknowledge that you have read, understood, and agree to abide by these Terms & Conditions.
• Failure to comply may result in forfeiture of booth space, removal from the event, or exclusion from future events.