Food Vendor Application

Thank you for your interest in the 12th annual Black Bear Festival! With more and more happy faces attending the Black Bear Festival each year from all across the country and the world, we strive to make our festival BIGGER and BETTER each year!  The National Black Bear Festival 2026 will be the best yet!  As always, we will do everything to provide a fun and safe festival for all.  Please make sure to read this application in its entirety and complete all requirements, including signatures, so that there is no delay in your submission.  Incomplete applications will not be considered.  This is an electronic agreement and by your submission, you are validating and approving this agreement.  We can not wait to partner with all of you to make this National Black Bear Festival on June 5th and 6th wonderful beyond imagination!
 

National Black Bear Festival – Vendor Rules & Guidelines
Please read carefully before submitting your application.

 
1. Application & Acceptance

Submitting an application does not guarantee acceptance or booth space.
Applications are accepted on a space-available basis.
Booth assignments will be made once all applications are reviewed, and confirmations will be sent accordingly.
All applications must be received no later than May 1, 2026.
 
2. Booth Fees & Payment

Payment details must be included with your application.
Fees will only be processed after you are approved.
Registration fees are non-refundable, unless a cancellation is confirmed before May 1, 2026.
 
3. Product Guidelines

Provide a clear and accurate description of your products in the application.
Only approved items may be sold. Selling unapproved items may result in removal from the event and permanent disqualification from future festivals.
No duplicate product guarantees: While we strive for variety, we cannot guarantee exclusivity of crafts or items.
Prohibited items:

No T-shirts featuring the Black Bear Festival logo or similar imagery.
No raffles of any kind.
 
4. Vendor Setup & Logistics

Vendor setup begins Friday, June 5th. Your setup time will be assigned based on your booth location.

Arrive at your assigned time — late arrivals may be moved to an overflow area.
All vendors are responsible for their own booth items — the festival is not liable for any loss or damage.
At the end of each day (10:00 PM), vendors must clean the area around their booth.
Vendors must supply their own tent weights or stabilizers — no stakes are allowed in the street.
Trash and grease must be disposed of properly at designated drop-off points.

Dumping inappropriate materials will result in a fine and immediate removal from the festival.
Drop-off locations will be provided in advance.
 
5. Electrical & Generator Use

If you require more than 20 service amps, you must request and receive approval in advance.
Generators are only allowed if included in your application and approved prior to the event.

Approved generators must be placed at least 20 feet from booth spaces.
 
6. Behavior & Conduct

All festival staff and volunteers must be treated with respect and courtesy.
The Festival Committee reserves the right to remove any vendor who:

Violates these rules
Disrupts the event
Acts in a way contrary to the spirit of the Festival
Note: No booth fees will be refunded in such cases.
 
By applying to the National Black Bear Festival, you agree to adhere to these rules and uphold the integrity and spirit of our event. We appreciate your cooperation and look forward to a successful festival!