Artesinal Food Vendor Application

Thank you for your interest in the Art and Wine Festival at Big Door Vineyards!

Browse through our application and let us know if you have any questions. This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.

Please carefully read all details for the event, including instructions on entering your art for consideration. This is a FINE ARTS festival. Although we love all types of handmade wares and crafts, this particular festival is selective when accepting applications. 

Details for Art and Wine Festival at Big Door Vineyards

• Art and Wine Festival at Big Door Vineyards will be held May 9, 2026, 12-7pm

Gourmet Food Vendors can only sell pre-packaged prepared foods that are made by the applicant. No reselling of purchased items is allowed. All food items displayed in the booth must be for sale.  Artisenal implies small batch, minimally processed foods. THIS IS NOT FOR FOOD TRUCKS

• Application Requirements and Festival Day Considerations:
• Vendors must submit application by May 1, 2026 11:59pm.
• Vendors must submit up to 5 of images of their work/item as a small representation of the artist’s body of work, including at least one image(s) of your tent display as part of the application.
• Applications will not be considered without $25 payment at time of submission.
• Booth fee for accepted artists is $100 and will be charged upon acceptance.
• No refunds.
• Vendors are responsible for tents (unless renting), tables, and all displays.
• Each vendor must use a 10x10 SOLID WHITE tent.
• If accepted, vendor MUST bring weights to weigh down the tent.
• Vendors are responsible for all display equipment and presentation of their work.

• There will not be electricity or water provided.  

• If you need electricity, you will need to bring a quiet generator.

• If you need water, you will need to provide your own.

• One Vendor per booth space; sharing of booth space is not allowed. Vendors cannot sublet or apportion space to anyone else.

• Set‐up is allowed during allotted times only.

• While the Event Committee will make every effort to accommodate specific requests, we cannot guarantee truck/trailer locations and locations will be assigned by the Event Committee upon arrival to event.

• Art and Wine Festival at Big Door Vineyards merchandise must be original, handmade, and created by the exhibitor.
• Vendors must be present with their work for the duration of the festival. No commercial agents, dealers, or sales people may operate an artist’s booth.

• Booth must always be open and manned during festival hours.

• Vendors are responsible for booth set‐up, break‐down, and security of your property.  

• All vehicles, trailers and debris are to be off the street and cleared from the festival area by 11:00 a.m.

• After unloading and setup, vendor vehicles and trailers must be moved to designated vendor parking area(s). Vehicles and trailers are not permitted to enter the festival grounds and area during festival hours of operation, unless otherwise approved by the Event Committee.

• Vendors must unload and move vehicles immediately to designated parking areas. If Vendor carries additional stock, it is suggested to bring a dolly or hand‐cart to bring additional stock to booth as necessary.  

• Booth must be set‐up and ready for business by 11:30am.
• Artists take down at 6pm
• Absolutely no early teardowns.  

Rain or Shine

No “rain date.” Fees will not be refunded in case of inclement weather. 
This is a rain or shine event. 

No Show Policy

Vendors who have not checked-in by 10:30 am Saturday, May 9, will be considered a “no-show.” No-show artists are not eligible for refunds and may not set up after 10:30am.

Liability

Neither Black Sheep Promotions, Big Door Vineyards, Menagerie on Main nor its agents or representatives will be responsible for any injury, damage, or loss that may occur to the Exhibitor/Artist, the Exhibitor’s agents or representatives, or his/her property from any cause whatsoever. Exhibitors should obtain, at their own expense, insurance against any loss, damage, or injury they may require.

Sale Terms

• Application fee is $25 due upon submission.
• All sales are final.
• Vendors keep 100% of sales from their tents/booths.
• Exhibitors shall be responsible for obtaining any required licenses, permits, or approvals under state laws applicable to his/her activity at the Festival of the Arts @ Big Canoe and for paying any taxes, sales taxes, fees, or other charges that may be applicable to any Exhibitor’s activity at the Festival of the Arts @ Big Canoe
   

Neither Menagerie on Main, Black Sheep Promotions or Big Door Vineyards, its agents or representatives will be responsible for any injury, damage, or loss that may occur to the Exhibitor/Artist, the Exhibitor’s agents or representatives, or his/her property from any cause whatsoever. Exhibitors should obtain, at their own expense, insurance against any loss, damage, or injury they may require.