Artist Application

Please Note:  Applications received after December 8, 2025  at 11:59 pm, will be considered late and go directly to the waitlist.  Should one of these vendors be selected for the show they will be subject to a $20 late fee.  No fees will be charged unless the vendor is selected for the show.  

Acceptance decisions will be announced no later than January 9th, 2026

The Leesburg Spring Bling Arts & Crafts Show returns for its 29th year and will be held Saturday, March 7, 2026 inside Ida Lee Park Recreation Center.  This spring tradition draws gift shoppers from across the region.  Vendor booths are spread across the recreation center; available in the basketball courts, main hallway, and fitness room.  See attached Craft Show Layout PDF for an event map.

APPLICATION PROCESS 

1. Complete this entire online application form.
2. Include photos according to instructions below.
3. On Question 17 you'll indicate all booth types/locations that you would consider if your first choice is not available.  Please review the attached Craft Show Layout PDF.
4. In the Pricing & Payment section you will select only your first choice of booth space.
5. If you have special booth requests, please send us a message.
6. Carefully review Terms and Conditions.
7. Questions? Email : sroesler@leesburgva.gov

SPRING BLING ARTS & CRAFTS SHOW STANDARDS

The Town of Leesburg Parks and Recreation Department is committed to presenting the highest quality vendors at our Fine Arts & Crafts Shows.  Please be aware of the following standards, terms, and conditions.
   

• The Town of Leesburg Spring Bling Arts & Crafts Show is juried. Jurors will make their selections based on product diversity, creativity, workmanship, marketability, overall impression, and booth display.
  • Application submission or vendor history does NOT guarantee acceptance.
  • Only work representative of the photos and details submitted to be juried may be exhibited. You may not sell other non-related crafts that were not juried.
  • Event organizers reserve the right to veto certain items as a condition of acceptance.
  • Examples of eligible items are: Glass, Sculpture, Fiber Art, Jewelry, Wood, Metal, Doll Fashions, Fine Art/Graphics, Photography, Body/Bath Products and Food items: dips, mixes, oils, vinegars, chocolates, jams/jellies and baked goods.

• All vendors MUST BE PRESENT TO DISPLAY AND SELL THEIR OWN ORIGINAL work.
  • The artist/craftsperson who designs and creates the work is required to be at the show.
  • Representatives, including spouses or family members may assist, but may not attend in lieu of the vendor.

• We do not allow imports, kits, items made from kits, items made using commercial patterns or commercial molds, items assembled from pre-manufactured components, commercial T-shirts or sweatshirts. The Town of Leesburg reserves the right to ask vendors who have misrepresented their merchandise to leave the show.

• All merchandise displayed must be for sale and remain at the original price for the entire show. Items cannot be marked down for quick sale, except for baked goods. No commission will be taken on sales.

• All vendors are required to collect and pay Virginia State Sales Tax of 6% on all merchandise sold. Info at: www.tax.virginia.gov.

• A Temporary Food Permit is required for vendors who provide samples of food products (baked goods, candy, jams/jelly, dips, beverage, etc.) or serve food on site. The permit must be displayed at the event. You can find the Application / Notice to Participate at https://www.loudoun.gov/DocumentCenter/View/125802/Temporary-Food-Vendor-Application-and-Information-Packet?bidId=. Contact Loudoun County Health Department with any questions.

• At least four (4) color photos must be included and should represent work created within the last year.  Please see all the details in the photo submission section below 

• Vendors are invited to donate a $10-$15 item for a door prize.  The door prize drawings bring in customers and encourages them to shop longer.

• Vendors and their staff must exhibit professional behavior at all times while on the festival site.Festival management reserves the right, at its sole discretion, to determine what constitutes professional behavior.
  
  • Violation of this rule may result in the vendor, their staff, and exhibits being excluded from the show site with no refund. This may impact your acceptance into future shows.
  • All staff or volunteers working in a vendor's space must be made aware of and held to all included terms and rules.
  • Exhibitors and vendors are responsible for the conduct of their staff and volunteers.

• Vendors will be responsible for providing their own professional booth set-up.
  • Displays should be eye appealing. Flat table top displays are discouraged.  Please use elements of elevation and multi-level displays.
  • Tent frames may be used as part of display, but canopies or overhead covers are forbidden.
  • All of exhibitors' displays and materials including chairs, signs, and extra merchandise must be placed within the confines of the assigned space.

• Vendors may NOT sublet any portion of their space or share space with another vendor or organization.

• Vendors may not tape, tie, secure or hang any signs or part of their display on walls, doors, bleachers, padding, or windows. 

• Vendor booths must remain set up until the close of the show . Vendors who leave early will not be considered for any future shows sponsored by the Town of Leesburg for at least one year. Vendors must remove all trash and debris from their booths at the end of the show.

• Booth placement will be based on special need requirements, variety of crafts, postmarks, and vendor preferences. See layout and booth size diagrams on Photo Description page. Space requests will be considered but not guaranteed, even if vendor is acccepted.

• Electricity is available in a limited number of booths and must be requested at the time of application.  Electrical access is NOT guaranteed.  If granted each vendor will have access to one single plug.  Please make sure to have an extension cord as power may need to be run behind neighboring booths.  

• Vendors may park in designated spaces near building for load in and load out only.  During show hours vendors must park in designated parking lot next to the outdoor pool.  Vendors may NOT park in the fire lane in front of the recreation center at any time. 

• Vendors will be notified of their status by December 15, 2025 
  • If accepted, vendor credit cards will be charged for booth fees at time of acceptance.
  • Vendors placed on the waitlist may be considered for future openings at the discretion of the jury and event organizers.

• No full refunds will be given after a vendor is accepted to the show:
  • 40 or more days written notice - 50% refund
  • 20-39 days written notice - 25%
  • Under 20 days notice - 0%

• "No Show” Policy:  Please note that if you are selected to participate and then choose not to participate for any reason, including inclement weather, you will not be eligible to participate in the following year’s event.

• Service Animals who are trained to do work or perform tasks for an individual with a disability are welcome. Other animals/pets are not permitted.

• Indemnification. Exhibitor and/or Vendor agrees to indemnify, defend and hold harmless the Town, its officers, agents, and employees from any claims, damages and actions of any kind or nature, whether at law or in equity, arising from or caused by any services/operations of any kind or nature furnished by the Exhibitor and/or Vendor. Vendor acknowledges that it is responsible for any personal injuries or property damage that may occur during the event for any reason and that the Town will not insure the Vendor for any risks associated with the event.

• Vendors may not discriminate against any customer or person on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, sexual orientation, gender identity, marital status, disability, or military status.

• Town of Leesburg will not be liable for refunds or any other liabilities whatsoever for the failure to fulfill this contract due to:
  • The enclosure in which the event is held, being before or during the show, being destroyed by fire, or other calamity, or act of God, public enemy,
  • Strikes, statutes, ordinances, or legal authority or any other act beyond the control of the Town of Leesburg that make it impossible or impractical to hold the craft show. The Town of Leesburg will not be liable for any damage done by vendors to public/private property during set-up, tear down and regular operation hours. This includes the operation of any equipment (motorized or non-motorized.)