Victorian Stroll Product Tent Vendor Application

Thank you for your interest in vending at the 43rd Annual Troy Victorian Stroll! Browse through our application and let us know if you have any questions. This is an electronic agreement and by selecting a tent, you are validating and approving this agreement electronically.

The following terms and conditions apply to all Product Vendor applicants participating in the Troy Victorian Stroll (“the Event”). Submission of an application constitutes acceptance of these terms.

 
1. Event Overview
The Troy Victorian Stroll is a community celebration organized by the Rensselaer County Regional Chamber of Commerce.
Participation is limited to approved vendors who have submitted all required applications, fees, and documentation.
2. Application & Fees
Applications must be received by the stated deadline. Late submissions may not be considered.
Vendor fees must be paid in full upon acceptance. Vendor fees are non-refundable, except in the case of event cancellation by the organizers.
Incomplete applications or failure to provide requested documentation may result in disqualification.
3. Permits & Compliance
Vendors are responsible for obtaining and displaying all required sales tax permits, business licenses, and other applicable documentation.
Vendors must comply with all local, state, and federal regulations regarding the sale of goods.
Items prohibited by law or deemed inappropriate by organizers may not be sold.
4. Setup & Breakdown
Vendors must set up during the designated setup window and be fully ready by the official start time.
Vendors may not break down or leave prior to the official end of the Event without permission from organizers.
Vendors must remain within their assigned footprint and not obstruct pedestrian or emergency access routes.
5. Booth Operations
Vendors must provide their own tables, chairs, tents, displays, and other setup materials, unless otherwise arranged.
Tents and displays must be secured for safety (weighted, not staked into streets/sidewalks).
Vendors are responsible for keeping their area clean and safe throughout the Event.
All trash, packaging, and leftover materials must be removed by the vendor at the end of the Event.
6. Sales & Restrictions
Only products listed and approved on the vendor’s application may be sold. Changes require prior approval.
Vendors may not sell food or beverage items unless specifically approved as a food vendor.
No subletting, sharing, or transferring of booth space is permitted without written approval.
7. Liability & Indemnification
Vendors participate at their own risk. The Rensselaer County Regional Chamber of Commerce, its staff, volunteers, and affiliates are not responsible for any loss, theft, damage, or injury arising from participation.
Vendors agree to indemnify and hold harmless the Rensselaer County Regional Chamber of Commerce from any claims, damages, or expenses related to their participation.
8. Weather & Event Changes
The Event is held rain, snow, sleet or shine. No refunds will be issued due to inclement weather unless a state of emergency is declared by local, county, or state officials.
Organizers reserve the right to cancel, postpone, or relocate the Event due to safety or operational concerns.
9. Code of Conduct
Vendors and their staff must conduct themselves in a professional, courteous manner at all times.
Any disruptive, unsafe, or disrespectful behavior may result in immediate removal without refund.
10. Acceptance
By submitting an application and participating in the Troy Victorian Stroll, vendors acknowledge that they have read, understood, and agreed to these Terms and Conditions.