Gaston MAX International Food Truck/Trailer Vendor Application

Gaston MAX (Multicultural Arts Xperience) is taking place on March 28 from 11:00AM - 3:00PM at the Rotary Pavilion in downtown Gastonia. The City of Gastonia, Gaston County Public Library, Friends of the Gaston County Public Library, and Gaston County Government are partnering to celebrate the wide variety of cultures living in Gaston County and to showcase artists, authors, and entertainers. 

Please read the below information thoroughly prior to filling out the application. We are only accepting food trucks offering international cuisine (ex. Japanese, Cuban, Greek, Peruvian, Italian, etc.) 

Please review the attached event vendor policy for a complete list of rules, regulations and vendor allowances.  If you are interested in becoming a vendor for the marketplace, please fill out the below application. 

Application deadline: February 8, 2026

This is an electronic agreement and by signing, you are validating and approving this agreement electronically. Payment will be charged to card after application is approved. 

Vendor spots are limited. Once all spots are filled, waitlisted applicants will still be accepted through the deadline date. If you apply and more spots become available or another vendor cancels, the event organizer will contact waitlisted applications in the order they were received to confirm availability and then approve the application. 

If you are interested in becoming a vendor for the marketplace, please fill out the below application.

-  Food vendor fee: $35 

Vendor fee is waived if booth will have a game, craft or activity from a different country.

Food Vendor Information:

• At this time, only food trucks and trailers are accepted that are serving international food.
• Food Truck set up/break down information:
  • Food trucks must supply their own generator. 
  • Food trucks will be set up in one of the Rotary Pavilion parking lots.
  • Food truck set up is at 9:00 AM. A final, confirmed time will be sent out at least two weeks prior to the event.
  • Food truck breakdown is no earlier than 3:00PM and must be completed no later than 4:00PM.
    • You will not be able to bring any additional vehicles into the Rotary Pavilion parking lots or have the food truck leave the pavilion parking lots until the crowds have cleared.
  • Food vendors must provide properly rated fire extinguishers.
  • It is the responsibility of the vendor to keep the booth and surrounding area clean. Each vendor shall leave the area in the same condition as it was found.
  • A final packet going over these regulations and procedures will be sent to the point of contact listed on the application within two weeks before the event.  The packet will also include a site map, timeline, and set up and breakdown information.
• Health/Permit information:
  • Food vendors must adhere to the regulations set by the Health Department
  • Food trucks/trailers must have all proper county permits, if applicable. If a truck/trailer is not properly permitted, they will be required to pay any applicable fees to Gaston County Health Department and obtain an inspection. 
    • Vendors are required to adhere to all applicable laws and provisions established by North Carolina, Gaston County Health Department, and the City of Gastonia Police and Fire Departments. Vendors shall adhere to all federal, state and local laws, rules and regulations applicable to its business. 
  • All vendor activities must be suitable for a family event. Offensive materials, ads, or public displays will be removed and participation refused.
  • The site map, set up information and timeline will be sent via Eventeny at least two weeks prior to the event.

By signing the vendor application, you agree to all rules and regulations outlined in the Event Policy document and on the vendor application. 

Hold Harmless Clause and Insurance

All authorized vendors participating in the Event shall be individually and severally responsible to the City of Gastonia for any loss, bodily or personal injury, deaths, and/or property damage that may occur as a result of the vendor's negligence or that of its servants, agents, and employees. All vendors hereby agree to indemnify and save the City of Gastonia, its officers, and employees harmless from any loss, cost, damages, and other expenses, including attorney's fees, suffered or incurred by reason of the vendors' negligence or that of its servants, agents and employees; provided that the vendors shall not be responsible nor required to indemnify the City of Gastonia for negligence of its officers or employees. No insurance is provided by the City of Gastonia to participants in the Event. Participating vendors will be required to provide a signature in acknowledgement of this clause on the vendor application.