RAINBOW EXCHANGE Booths and Tables (Community Resources, Arts, Vendors)

Community • Creativity • Connection

Baton Rouge Pride Fest is more than a festival—it’s a community marketplace, celebration, and connection point for over 15,000 attendees each year. At the heart of Pride Fest is The Rainbow Exchange—our vibrant, inclusive vendor experience where businesses, nonprofits, artists, and community organizations come together to connect, showcase, and grow during the festival itself.

 
💡 What Is The Rainbow Exchange?

• Launched in 2025, The Rainbow Exchange brings together what were formerly the Resource Fair and the Queerative Market into one unified, intentional vendor experience.
• One application. One shared space. One powerful Pride experience.
• From greeting guests at the entrance to engaging attendees inside the Exhibit Hall, vendors are placed throughout the Pride Fest experience—ensuring visibility, connection, and meaningful engagement at every level.

 
✨ Big News for 2026: More Room to Celebrate

For 2026, Baton Rouge Pride Fest is moving back into the Exhibit Hall at the Raising Cane’s River Center—adding 40,000+ square feet compared to last year’s Arena layout.

This expanded space allows for:

• Better traffic flow
• More breathing room for vendors and guests
• More space to dance, explore, and connect
• A more comfortable and enjoyable Pride experience for everyone

🌈 Why Vendors Return Every Year

Vendors don’t just participate in Baton Rouge Pride Fest—they come back.

They return for:

• Strong, consistent attendance
• A values-driven audience eager to support LGBTQ+-affirming businesses, artists, and organizations
• Thoughtful placement and intentional flow
• A unified marketplace that encourages discovery and connection
• An event with a proven track record and nearly two decades of community trust

Sponsorships include enhanced visibility, including placement within The Rainbow Exchange as part of sponsorship benefits.

 
🏳️‍🌈 A Pride You Can Trust

Founded in 2006, Baton Rouge Pride was created to provide a visible, affirming space rooted in education, resources, and community connection. Since the first festival in 2007, Baton Rouge Pride Fest has grown into Louisiana’s largest Pride celebration and the South’s largest indoor, family-friendly Pride Fest, welcoming thousands of attendees and scores of community partners each year.

 
👉 Be Part of the Pride

Nonprofits, businesses, artists, and community organizations are all welcome.

Scroll below to explore table and booth options, pricing, and important details to find the best fit for your organization.

By joining The Rainbow Exchange, you’re not just reserving space—you’re investing in Pride.

**501c3 discounts = please go to bottom of page for discount details**

New for 2026:

FEST will be 11:00 AM - 5:00 PM

Everyone will be able to check in & setup on Friday, the day before the fest, from 10:00 am to 3:30 pm.  

Early Bird discounts end at midnight on January 31

Standard price: Febuary 1 - March 31 (registrations after March 31 will not be included in print materials)

Late Registration: April 1 - June 1

Sponsors do not quailify for discounts. 

Rules - PLEASE READ CAREFULLY:

Nothing may be taped, pinned, stapled, or otherwise attached to walls/wall surfaces in the building. Anything attached to tables must not damage tables or any rented covers. Any banners to be hung should be draped from your table and affixed with spring clips or banners; other backdrops may be displayed on easels or banner stands where space is available. Purchase of two double booths will not be allowed this year. Please consider becoming a sponsor for a quadruple booth. Late registrations will not be included in any printed materials for the event.

Main Event Tables - Participants are restricted to placing items on/under tables; Easels/racks must be placed on table, not to exceed two (2) feet high or width of table. Those requesting tables should plan to display material only on their tabletop. No items are to be placed in the walkways, behind or sides of tables. NO tailgate tents. For more space consider a booth or purchase a Galleria Table.

BOOTHS - Participants are restricted to their respective booth area. Any items such as tailgate tents, props, photo booths, etc., must be confined within the piped & drape area. MAX 2 BOOTHS PER COMPANY UNLESS A SPONSOR. 

501c3 Discount Break Down: 

Baton Rouge Pride celebrates the diversity, creativity, and service of our community partners. We believe that participation at Baton Rouge Pride Fest should be accessible for all—especially for smaller nonprofits doing vital, local work with limited budgets. 

To ensure fairness and sustainability, we offer a tiered discount structure for booths (not tables; tables are already discounted) based on organizational operating budget and scope. This approach allows small and mid-size organizations to benefit from reduced rates while encouraging larger institutions to contribute proportionally to the success of Baton Rouge Pride Fest and our year-round community programming. All discounts expire May 1, 2026.

All nonprofits must hold current 501(c)(3) status and be able to verify their operating budget through public filings (such as IRS Form 990 or a current annual report).

Community / Small Nonprofit — 30% Discount

This level is designed for small, volunteer-led or grassroots organizations working primarily in the Greater Baton Rouge area. Annual operating budget under $500,000 or fewer than 10 employees.

Mid-Size Nonprofit — 20% Discount

This rate supports established community organizations that operate locally or regionally but are not large institutions. Annual operating budget $500,000–$2 million or 10–50 employees.

Large Nonprofit / Institutional — 10% Discount

This category applies to large-scale nonprofits, universities, hospital systems, and corporate foundations that operate with significant resources or statewide/national footprints. Organizations at this level must have an operating budget over $2 million.

Discounts begin after the early-bird registration period, Feb 1 and end May 1. Early-bird pricing and nonprofit discounts cannot be combined. To request a nonprofit discount, please email contactus@brpride.org with appropriate documentation verifying your organization’s nonprofit status and operating budget. Once approved, you will receive a unique discount code to apply during registration.

If you’re uncertain which category your organization fits into, our team will be happy to help determine the most appropriate rate based on your size and capacity.

Baton Rouge Pride, Inc Set up & Take down: Terms and Conditions 2026

Preface

This document outlines the rules and regulations set for the Baton Rouge Pride Fest, hereafter referred to as ORGANIZER, and you, the business (Business, Community Resource, or Artist), hereafter referred to as COMPANY, taking part in Baton Rouge Pride Fest, hereafter referred to as EVENT. By taking part in the EVENT, all parties agree to abide by the rules and regulations set forth.

Event Details
The EVENT will take place on Saturday, June 27, 2026, from 11:30 AM until 5:00 PM at the Raising Cane’s River Center, hereafter referred to as VENUE, located at 275 S River Rd, Baton Rouge, LA 70802. 

SETUP

1. The day before the event: The ORGANIZER will have everything ready for the COMPANY to set up between 10:00 a.m and 3:00 p.m. on Friday, June 26, 2026.
2. The day of the event: The COMPANY must arrive no later than 10:00 am and have everything in place by 11:00 am, so all spaces are ready to greet patrons when the event officially begins at 11:30 a.m on event day June 27, 2026.
3. Should COMPANY arrive after 11:00 am on the day of the event, they hereby forfeit their space during the event and any funds paid to the ORGANIZATION for the EVENT unless prior arrangements are made with the ORGANIZATIONS.
4. The COMPANY is asked to stay until 5:00 p.m. on the day of the EVENT. 

Table and Booth Information

Galleria Tables: Measure 30 inches by 96 inches (2.5 feet by 8 feet and will come with two (2) chairs with a simple plastic tablecloth. You may only use the space on the table and under the table. Nothing can be on the sides, in the walkways, or blocking exits. NO tailgate tents.

Main Event Tables: Measure 30 inches by 96 inches (2.5 feet by 8 feet and will come with two (2) chairs with a simple plastic tablecloth. You may only use the space on the table and under the table. Nothing can be on the sides, in front of or behind the table, per fire marshal.  No items are to be placed in the walkways, behind or sides of tables. NO tailgate tents.

Booths: Measure 10 feet by 10 feet and come with one Six foot table that measures 30 inches by 72 inches (2.5 feet by 6 feet), and two (2) chairs with simple plastic tablecloths on each table. You may use this space however you like. Plus pipe and drape (8 ft tall behind the table and 3 ft tall on the sides, the front is open for access into the booth.)

Double Booths: Measure 10 feet deep by 20 feet wide and come with up to four (2) tables that measure 30 inches by 72 inches (2.5 feet by 6 feet), and four (4) chairs with simple plastic tablecloths on each table. You may use this space however you like. Plus pipe and drape (8 ft tall behind the table and 3 ft tall on the sides, the front is open for access into the booth.)

Electrical
Only booths have access to electricity. May be purchased up to two weeks ahead of the EVENT. Electrical may not be added on or after June 10, 2026. 

Attaching items:

• Any banners to be hung should be draped from your table and affixed with spring clips or banners; other backdrops may be displayed on easels or banner stands where space is available.
• COMPANY is not allowed to mount anything to walls or partitions in the venue or to use any materials that will damage surfaces or leave permanent marks.
• Nothing may be taped, pinned, stapled, or otherwise attached to walls/wall surfaces in the building.
• Anything attached to tables must not damage tables or any rented covers.
• COMPANY will be financially responsible for any damages to the venue property.

Limits on the Sales of items
COMPANY is prohibited from selling any pride flag of any kind or any size. These items are restricted to only be sold by ORGANIZER. COMPANY may sell any other pride-related items that are not food or beverage. 

Security
The VENUE has an extremely strict security policy which the ORGANIZER must follow. 
Before 11:00 am, every item that enters the VENUE must be inspected; every box, bag, suitcase, or other container brought in must be checked. Plan accordingly if you will be bringing in a large number of items.
After 11:00 a.m., we must follow the VENUE rules for the public: clear purses, no bags, no strollers. Full guidelines are available on the VENUE’S website. 

Unloading
COMPANY can pull into the unloading area to unload. 
COMPANY will not be allowed to park in that area for no more than 15 minutes; after 15 minutes, vehicles may be towed at the owner's expense. 
Loading Dock Usage is reserved for Sponsors Only 
Parking will be available on nearby streets or in the River Center parking garages. Please note that the City-Parish government – not ORGANIZER  – may charge event parking rates for the River Center garages. 

Food and Beverage
COMPANY is not allowed to sell food or beverage products, unless they have signed the agreement as a food vendor. 

NO Glitter and Confetti
Glitter and Confetti are not allowed in the VENUE and, thus, at the EVENT. 
Should the COMPANY be found to have these items, they will be asked to dispose of them. Should the VENUE charge an additional cleanup fee for Glitter and Confetti found at the COMPANIES table and/or booth, the COMPANY takes full fiscal responsibility and will be required to pay this to the ORGANIZER via cashier’s check or money order by July 10, any payments made after July 11, will be subject to a 15% late charge compounded every 30 days—minimum fee of $5,000.

Placement
ORGANIZER cannot guarantee the COMPANY any location.
Placement will be available to the COMPANY no later than five (5) business days before the event begins.

Payment
ORGANIZER can accept the following as a Form of Payment from COMPANY:
Business Checks made payable to “Baton Rouge Pride, Inc”

NSF: Any returned business checks will be subject to a $50 fee in addition to the total purchase price of their agreed-upon sale price.

Fees must be paid via Credit Card or ACH within ten business days of email notification from ORGANIZER. Any COMPANY that has a check returned will no longer be allowed to pay ORGANIZER with a business check in the future.

ORGANIZER will never ask for the COMPANY’s payment details via phone, text/SMS, or email. All payment details must be provided via our 3rd party vendors to ensure payment and identity security. 

Adjustments to This Document
The ORGANIZER may adjust this document at any time to meet any additional changes set forth by the VENUE. The organizer must give COMPANY a ten-business-day notice of any changes via email to the email address provided on any applications. 
Exceptions: 
The ORGANIZER may not make any changes to pricing that is set forth in this document.
The ORGANIZER may increase the NSF fee at any time.
The ORGANIZER may change acceptable forms of payment at any time.

Indemnification
COMPANY hereby agrees to indemnify, defend and hold harmless ORGANIZER and its officers, directors, employees, attorneys, agents, servants, volunteers and assigns, and each of them, from any and all actions, causes of action, claims, damages, losses, liabilities, obligations, judgments, liens, indebtedness, costs, attorney fees, injuries or others, claims which form the basis of pending litigations, and demands of whatever kind or character which may result and/or arising from the EVENT.  If the COMPANY sells or discontinues business before or after the EVENT, payment amounts due under this agreement shall not be waived. COMPANY agrees to hold ORGANIZER and VENUE harmless of any damages to COMPANY’s property or any injuries to COMPANY’S staff or volunteers while at the EVENT. The signer of this agreement warrants that he/she/they are the owner, officer, or duly authorized agent of the COMPANY with full authority to bind COMPANY hereunder. By executing this Agreement, COMPANY warrants and represents that he/she/they have read all of the foregoing in its entirety.