Food Vendors

Welcome to Musselfest March 7-8, 2026! This is the application to sell food at Musselfest 2026. This is an electronic agreement and by selecting to apply as a food vendor, you are validating and approving this agreement electronically.

Food Vendor Terms & Conditions
Coupeville, WA – March 7–8, 2026

1. Event Overview

Musselfest is an annual community festival celebrating local seafood, music, art, and culture. Food vendors are an essential part of the event experience. By applying and participating, vendors agree to the following terms and conditions.

 
2. Eligibility & Application

All vendors must submit a completed application form with payment and required documentation by the stated deadline.
Acceptance is at the discretion of the Musselfest Committee. Submission of an application does not guarantee participation.
Vendors must comply with all applicable Island County Health Department regulations. Proof of current food service permits is required.
 
3. Fees & Payment

Booth fees must be paid in full upon acceptance.
Fees are non-refundable after January 30, 2026. Exceptions will be considered in cases of festival cancellation.
Vendors are responsible for all transaction costs related to their sales.
 
4. Hours of Operation

Vendors must be set up and ready to serve by 11:00 am each day of the festival.
Booths must remain open during published festival hours:
Saturday, March 7: 11:00 am – 4:30 pm
Sunday, March 8: 11:00 am – 4:00 pm
Early breakdowns are not permitted without prior approval from festival staff.
 
5. Set-Up & Tear-Down

Vendor check-in and set-up instructions will be provided at least two weeks prior to the event.
All load in vehicles must be moved from the festival grounds to designated parking areas by 10:00 am on event days.
Tear-down may not begin until the close of the festival on Sunday.
 
6. Booth Requirements

Vendors must provide their own tents, tables, signage, water, electricity and equipment unless otherwise arranged.
All tents must be secured with proper weights (minimum 50 lbs. per leg). Stakes may not be used on pavement. Please note that there can be winds and extreme weather so please plan accordingly.
Booths must be staffed at all times during open hours.
Signage must clearly display menu items and prices.
 
7. Food & Beverage Standards

All food vendors must comply with health, safety, and fire codes, including requirements for handwashing stations, food temperature control, and fire extinguishers.
Food prices must be clearly posted and kept within reasonable festival pricing standards.
Vendors may not sell alcoholic beverages unless specifically contracted by the Musselfest Committee.
Single-use containers, straws, and utensils must be compostable or recyclable per Coupeville sustainability guidelines.
 
8. Insurance & Liability

Vendors must provide proof of general liability insurance (minimum $1,000,000 per occurrence) naming Coupeville Historic Waterfront Association / Musselfest as additional insured.
Vendors are solely responsible for their property and equipment. The festival is not liable for theft, loss, or damage.
Vendors agree to indemnify and hold harmless Musselfest, the Town of Coupeville, and event organizers from any claims arising from their participation.
 
9. Independent Contractor

The Vendor shall be considered an independent contractor. This vendor agreement does not establish an employer/employee relationship between the Organizer and Vendor, and no such agreement shall be established at any time.

 
10. Compliance & Conduct

Vendors must follow directions from festival staff, safety officials, and law enforcement.
Professional, courteous conduct is required at all times.
Failure to comply with these terms may result in removal from the event without refund.
 
11. Cancellations & Weather

Musselfest is a rain or shine event. Refunds will not be issued for inclement weather.
In the case of festival cancellation due to unforeseen circumstances (public safety, natural disaster, etc.), organizers will notify vendors promptly regarding refunds or credits.
 
12. Additional Provisions

Vendors may sell only the items listed and approved in their application. Any substitutions must be pre-approved.
You must provide your own electrical access. 
Use of propane or open flame requires prior approval and compliance with fire safety requirements.
 
Acknowledgment

By submitting an application and payment, vendors acknowledge that they have read, understood, and agree to abide by these terms and conditions.