2026 DCFR Outdoor Commercial Vendor Application
About the application
Please fill out this application completely, missing sections will require us to decline the application. You will have to provide a credit/debit card on the application, however you will not be charged unless accepted as a vendor. Upon acceptance, you will receive an email providing you 14 days to send in a check if you would prefer to pay that way. If you have any questions, contact Brandi Ebner, DCFR Vendor Coordinator at brandi.ebner@deschutes.org or 541-585-7208.
There is a limited number of booths available in certain areas of the fair. Our vendor committee will be jurying applications this year based on past involvement, variety of product, quality of booth presentation and product, etc. so just because your submit your application early, does not guarantee you a space. Our vendor team does our best to prevent duplication of products and do accept/deny applications on whether the product is already approved for the fair. The team will be meeting monthly to approve all submitted applications starting in mid-January.
Upon being accepted, we will send you a contract which you will need to return by June 26, 2026 as well as General Liability insurance documentation in the amount of $1,000,000 per occurrence/ $2,000,000 aggregate (minimum) naming Deschutes County, its officers, agents, employees and volunteers as additional insured. The business name on your insurance MUST match the business name listed on this application. Please review our Commercial Vendor Handbook that carefully before applying for all current and updated policies and rules: https://expo.deschutes.org/p/fair/vendor-handbook
About the event
Terms & Conditions
Refunds can be requested prior to June 26, 2026 (no refunds are permitted after this date). Refunds will be issued by check for the booths fees minus processing fee.
Prices
| 10' deep x 10' wide Inline Booth in General Outdoor Area | $600.00 | Single booth space is 10' deep and 10' feet wide outside | |
| 10' deep x 10' wide Corner Booth in General Outdoor Area | $700.00 | Single booth space is 10' deep and 10' feet wide on a corner | |
| 10'deep x 10' wide Inline Booth on Main Entrance | $750.00 | Single booth space is 10' deep and 10' feet wide on main entrance (in front of the Sister's Halls) | |
| 10' deep x 10' wide Corner Booth on Main Entrance | $850.00 | Single booth space is 10' deep and 10' feet wide on a corner on the main entrance (in front of the Sister's Halls) | |
| 10' deep x 10' wide Inline Booth on Big Carnival Row | $750.00 | Single booth space is 10' deep and 10' feet wide on main carnival row | |
| 10' deep x 10' wide Corner Booth on Big Carnival Row | $850.00 | ||
| 10'x10' booth behind your frontage space | $100.00 | This pricing is for each 10'x10' booth that sits behind the frontage booths. You must pay for a full price booth before you can add this behind it. For example a 20'x20' would be charged full price for 2 booths and this rate for 2 booths. | |
| 50 amp power | $200.00 | Non-refundable |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Name of person checking in at fair (if different than above contact)
- Phone number of person checking in at fair (if different than above contact)
- Email of person checking in at fair (if different than above contact)
- Describe your product, please list brand names and all items that you sell:
- What type of booth do you have?
- Do you need a fork lift to unload/load?
- Do you give out food/beverage samples?
- Will you need more than (1) 110 outlet?
- Were you an outdoor vendor in 2025 at the DCFR? And would you like the same space?
- I understand that ALL aspects of my booth MUST fit inside the booth size that I chose - NO EXCEPTIONS
- I understand that my booth must be fully open at all hours of the fair and that closing early on any day (especially Sunday) will result in not being allowed to return to the DCFR:
- Do you need full hook-up RV camping?
- Did you read the new Commercial Vendor Handbook? You will be required to agree to the rules and policies listed within it.
- Would you be interested in purchasing an ad in the 2026 Fair & Rodeo Guide provided to guests at the gate?
Picture requirements
- Minimum pictures required: 1
