2026 New Commercial Application

This application is for vendors offering non-food items or pre-packaged food who have not participated in the 2025 Pima County Fair and aim to introduce their products to our attendees.

Product Exclusivity: Vendors do not have exclusivity rights to their products; this is reserved for sponsors only. SWFC staff will try to limit booths with duplicate items, but it is not always possible due to the number of applications with similar products. However, staff will attempt to place duplicate products in different areas to give equal chance of profit as space allows.

Non-Profit/Commercial Information Booths: These vendors may not sell items, request donations, or hold raffles without approval by SWFC staff and as specified in their application and contract.

Booth Staffing: Inside vendors must keep their booths open and staffed during hall operating hours. Outside vendors must remain open until the carnival closes.

New commercial and concession vendors are evaluated to ensure a diverse and balanced fairground. We consider the range and appeal of your products, their uniqueness, and whether you are a local or out-of-state business. Early application is recommended, as spaces fill quickly. Applications are due no later than January 14th at midnight. Applications are reviewed promptly, and space is assigned if available. If your requested area is filled or your product overlaps with existing offerings, your application will be held for future consideration. Please keep in mind that concession space is very limited and competitive.

If you have any questions, please contact Amilia Gruber at amilia@pimacountyfair.com.

This year all balances are due as soon as applications are approved. Vendor/Concessionaire payment methods on file will be charged for remaining balances upon application approval. If you need to change the card on file, you will need to either call or update it in the application before approval. Any additions added after approval will need to be paid as soon as we confirm the additional item with you.

We are no longer accepting cash, checks and cashier checks for Vendor fees. We are ONLY accepting debit/credit card or ACH.

1.  Address all vendor correspondence including questions about payments to: Attention: Vendor Coordinator / for the Pima County Fair / 11300 S. Houghton Rd. / Tucson, Az 85747 /  vendors@pimacountyfair.com / Phone: 520-762-9100 /  Fax : 520-762-5005                                                                       
2. Fill out the entire application. For Multiple Booths please only do one application and state in request section that it’s for multiple booths. Applications missing information will not be processed. Applications are due December 15th for Returning Vendors and January 14th, 2026 for New Vendors. Your Contract will be issued in the Booth Name as provided on your application and must be the same name listed on your insurance policy.  
3. It is imperative that all applications must be filled out completely. Only those products listed on your contract may be sold. No items will be added after the contract is signed unless approved by SWFC. Insurance - We require a $1,000,000 (one-million-dollar) liability coverage listing "SOUTHWESTERN FAIR COMMISSION INC, PIMA COUNTY & IT'S DISTRICTS" as additional insured, some activities, merchandise, or services may require additional insurance coverage, the Vendor Coordinator will advise you if this is the case. Please note the following as unacceptable: Pima County Fair. It is your responsibility to make sure a copy of your insurance policy has been received no later than Sunday, February 13th, 2026. Any vendors without valid insurance coverage by this date will be charged $225.00 for a Vendor Insurance Policy through our Fair insurance provider. Some restrictions apply. 

An application must be submitted each year for each space at SWFC regardless of the number of years you have participated. A completed application does not reserve or guarantee a space. Incomplete applications will not be considered or returned. SWFC reserves the right to approve or disapprove applications. There is a $35 application fee plus convenience fee which is not refundable. If accepted, a Contract Agreement will be sent to you based on the information on this application. All correspondence and contracts will be emailed only.

Contracts must be signed and returned by January 14, 2026. If your contract was issued after January 14, 2026, you will have two weeks from the date of issuance to sign and return it. Payments are charged upon application approval. Any additional items added will be charged immediately.

1. Any booth found to be Subleasing or sharing a space without written SWFC approval may be asked to leave and may not be asked to return to the Pima County Fair.
2. All applicants must submit a current photo of your booth and include at least three references from previous shows as per application.
3. There is NO Vendor Exclusivity on any item at the Pima County Fair unless deemed so by the Fair Management. The option for exclusivity may be possible with sponsorship through our marketing department.
4. Vendors planning a "drawing", "raffle", "selling of chance", etc. must fill out an application and receive written authorization along with Pima County Fair rules and guidelines from Fair Management.
5. Be sure to notify us of any change of address, phone number, etc.
6. All vendors must adhere to all Local, Federal and State Laws regarding their business operation or any items they may be selling.
7. Vendors shall also obtain Workman's Compensation Insurance as required by Arizona law and shall provide satisfactory evidence of such insurance 30 days prior to the Fair. It's your responsibility to make sure a copy of your Workman's Compensation has been received no later than Sunday February 13th, 2026. You Must have insurance, and Workman's Compensation turned in before Sunday February 13th, 2026. Health permits must be obtained a minimum of 14 days prior to the Fair.

VENDOR CODE OF CONDUCT

1. All vendors must work within the confines of their booth. No soliciting (Hawking) outside of your space. Absolutely no bodily contact or barrier stopping of customers outside of booth. (Touching, arm barriers, etc.)
2. Vendor space must be kept clean and maintained in a professional manner. Packing material must be taken outside to large trash receptables. Do Not leave trash by trash cans, it must be put into a trash can.  
3. No profane, inciteful or hateful language or items are allowed such as but not limited to, clothing, music, posters, etc. 
4. All trailers (vendor/concessions) MUST have skirting. No exposed wheels. 
5. All amplified sound devices must be approved by Fair Management in writing and kept at a conversational level. Noise complaints could result in your sound devices being eliminated. 
6. No knives, weapons, mace, firecrackers, party poppers, caps, laser pens, smoke, or stink bombs, etc., will be permitted as sale items. Any vendor found selling these items may be asked to discontinue the sale items and can be asked to leave immediately. (Exceptions will include kitchenware or other items approved only by Fair Management in writing.) 
7. No bicycles, scooters, skateboards, etc. will be allowed on the grounds. 
8. No Golf carts allowed on Main streets of fairgrounds during Open Hours for any reason without pre-approval and a permit from Fair Management. Proper speed and handling must always be maintained, or privileges will be revoked. All drivers must have a valid driver's license. 
9. Do not dump oil or grease in the sink or directly into the sewer connections on the ground. Use the tallow containers provided on the fairgrounds. There will be a $1,000 fine per occurrence for violation of this rule, and you will not be invited back. 
10. No renter is permitted to drink alcohol of any kind within their booth, at any time. 
11. Vendors will be required to operate his/her business beginning Thursday April 17th, 2026, for the following hours: PIMA HALL HOURS  Mon-Wed 3:00pm-9:00pm, Thurs & Fri 3:00pm-10:00pm, Sat 11:00am-10:00pm, Sun 11:00am-9:00pm, THURBER HALL HOURS Mon-Wed 3:00pm-10:00pm, Thurs & Fri 3:00pm-11:00pm, Sat 11:00am-11:00pm, Sun 11:00am-10:00pm, OUTSIDE VENDORS & CONCESSIONS Mon-Fri 3:00p.m. – CLOSE, Sat-Sun 11 am -CLOSE. In the event of extreme weather or other threat or hazard, The Southwestern Fair Commission, Inc. has the right to close all the Exhibit buildings, outside Exhibits and Concessions. 
12. In the event the Vendor fails to comply in any respect with the terms of this agreement, the Commission may terminate Vendor's rights hereunder, in which all payments for the exhibit space shall be deemed earned and shall be non-refundable by the Commission. The Commission shall have the right to occupy or relet the space without notice to the Vendor. 
13. Vendors must remain within the designated booth area while exhibiting, demonstrating, selling, displaying, or promoting their product. Violation of this rule constitutes grounds for immediate termination. A vendor whose space is not open for business, or who does not have attendant at the space during all Fair hours, shall default on this agreement and its rights to such space shall be subject to immediate termination by the Commission.
14. At no time are vendors allowed to sleep in or behind their booths. Violation of this rule constitutes grounds for immediate termination.

These regulations are subject to change.

SWFC Staff look forward to working with you at the 2026 Pima County Fair!!