◉ ELIGIBILITY
Open to all zine makers, 14 years and older.
◉ APPLICATION PROCESS
This application process is based on a first-come, first-served table assignment, should your application be accepted. There are a total of 82 tables, 48 of which are offered as FREE. See questions 17-22 for more information on all six table options and the associated fees for each option.
Because we expect demand of tables to exceed availability of tables, we encourage you to:
Apply Early to improve your chances of being assigned a table option of your choice.
Rank as many choices as you're able to in order to secure your spot at Newark Zine Fest.
Feel free to preview the application and apply when you feel ready. We strive to keep the application process as easy as possible.
◉ COMMUNICATIONS
All communications will be handled through Eventeny. No other communications will be used to notify you of your application status, exhibitor information or updates leading up to Newark Zine Fest. We're a small team and appreciate your help to streamline communications and planning as much as possible. If you haven't received anything after you submitted, please check your spam first then email us at hello@densemagazine.org and we'll look into things on our end.
◉ TIMELINES
APPLICATION
- Apply by 10/17/25
- Acceptance notices sent on 10/22/25
- Waitlist notices sent on 10/28/25
UPON ACCEPTANCE
- Full payment required within one week of acceptance
- 100% refund eligible until 10/31/25
- 50% refund eligible until 11/7/25
- Graphic Assets shared on 11/17
DAY-OF
- Public Hours: 11AM–4PM, Saturday, December 6, 2025
- Setup and Takedown: 9:30AM–10:30AM | Takedown: 4PM–5PM.
◉ CANCELLATION POLICY
Please notify us no later than November 7 if you decide to cancel.
100% refund eligible until 10/31
50% refund eligible until 11/7
◉ TABLE ASSIGNMENTS
Accepted exhibitors will be assigned their table in the order in which their application was submitted. Because we expect demand of tables to exceed availability of tables, rank as many table options as possible in order to secure your spot at Newark Zine Fest.
◉ TABLE SETUP
Table space is limited to one exhibitor per table, with (1) chair per exhibitor 4' and under, two chairs per table 6' and over.
◉ FOOD & DRINK
Food and drinks will be available for purchase at the museum. PJ's Coffee serves a variety of food and beverage options. If you decide to bring your own food or beverage, you may eat at your own table or outside. Cafe tables are reserved for those who have purchased from the cafe. We're looking into adding our own cafe tables, but TBD.
◉ LIABILITY
Organizers and venue are NOT liable for any loss or damage to your works.
◉ ON-SITE SUPPORT
Our all-volunteer staff are here to help with unloading/loading, escorting you to your table and offering 5-minute breaks throughout the day. Here are some things that our volunteers won't do: process payments, cover your table longer than 5 minutes, leave the premises, make calls or run errands on your behalf. If you need support beyond our capacity, please consider bringing a buddy!
◉ CODE OF CONDUCT
Be respectful! Harassment of any kind is not tolerated. A safe and welcoming space for everyone. Zero tolerance for harassment!
◉ ACCESSIBILITY
The Newark Museum of Art is fully ADA-compliant and wheelchair accessible. Service animals welcome with certification.
◉ COVID POLICY
Masks are encouraged indoors; COVID testing prior to attending is recommended.
◉ MEDIA RELEASE
Participation means permission to use your likeness in promotional materials.
◉ AGREEMENT
By submitting this application, you agree to these terms and conditions.
