Nonprofit Application

Nonprofit Vendor Application Guidelines

Thank you for your interest in joining the Jingle Paws Market, taking place on Sunday, December 7, 2025, from 12:00–4:00 PM at Fred Fletcher Park (Raleigh, NC).

This event is a festive holiday market featuring both local makers and pet-focused vendors, with activities for people and pets alike.

As a nonprofit participant, this is a wonderful opportunity to connect with the community, share your mission, and engage with pet owners and holiday shoppers. Please review the guidelines below before applying.

Accepted Categories

• Animal Rescues & Shelters – adoption awareness, volunteer opportunities, fundraising activities. Pet adoptions can not take place at the event. 

• Nonprofit Organizations – community groups, educational organizations, and causes aligned with pets, families, and local impact.

• Nonprofit Fundraising Sales – branded merchandise, packaged treats, raffle tickets, or other approved fundraising items.

Event Protocol

• This is a curated market. Selection is based on community impact, mission alignment, and variety.

• Nonprofits are responsible for their own tables, tents, and displays.

• Spaces will be assigned in advance and communicated prior to the event.

• Absolutely no AI-generated artwork or content is permitted.

Application Process

• Applications are reviewed on a rolling basis until all spaces are filled.

• Accepted organizations will be notified within two weeks of applying.

Parking, Setup & Breakdown

• Vendor check-in and setup begins at 10:00 AM. All booths must be fully ready by 12:00 PM.

• Free vendor parking is available in designated areas near the park.

• Breakdown begins at 4:00 PM and must be completed no later than 5:15 PM.

• Nonprofits are expected to stay for the entire event. Early departure may affect participation in future events.

• All areas must be left clean and free of trash.

Nonprofit Vendor Terms & Conditions

By applying to participate you agree to the following terms and conditions:

1. Event Conditions

• The event is rain or shine. Vendors must plan for all weather conditions.

• All vendor spaces are outdoors, and vendors are required to provide their own:

  • 10’ x 10’ tent

  • Tables and chairs

  • Tent weights totaling 20 lbs per leg

  • Displays

  • Portable fire extinguisher (for Raleigh events, in compliance with NC Fire Code 2404.12)

• No electricity will be provided.

• Wifi is not provided. Please have a way to process payments. 

2. Fees & Payment

• There is no vendor free for non-profits

3. Early Breakdown

• No early breakdowns are permitted. Vendors must remain set up until the specified end time of the event.

4. Booth Sharing & Transfers

• Vendors may not share or transfer booths. 

5. Trash & Vandalism

• Vendors are responsible for leaving their booth area completely clean. Excessive trash may result in fines.

• Vendors and their representatives must not deface or damage event property. Any damages caused will be the vendor’s responsibility and may incur fines.

6. Prohibited Items

• Multi-Level Marketing (MLM) products are strictly prohibited.

• Unlicensed or bootleg merchandise is not allowed.

• AI art is not allowed

7. Product Selection & Duplication

• Duplicate items within categories are limited to ensure a high-quality experience. Some overlap may occur in popular categories; vendors are encouraged to differentiate their products.

8. Theft, Damage & Liability

• Vendors are solely responsible for their booth materials, products, and displays.

• Host is not responsible for loss, theft, or damage. Vendors are encouraged to obtain liability and property insurance.

9. Use of Photo/Video

• Vendors authorize the host to use photos, videos, and publicly available information about their business for promotional purposes, including websites, social media, and advertisements.

10. Verify Nonprofit Status

• Upon approval, all nonprofit vendors must provide an official letter from the IRS that confirms the organization’s 501(c)(3) (or other 501 status).

11. Right to Refuse & Non-Discrimination

• The host reserves the right to refuse, cancel, or suspend vendor participation at its discretion.

• Discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, disability, age, or genetic information is strictly prohibited.

12. Limitation of Liability

• Under no circumstances shall the Host be responsible for any consequential, indirect, incidental, special, exemplary, punitive, or enhanced damages arising from or related to any breach of this agreement. The Host’s total liability for any claims shall not exceed the total amount of the vendor fee paid for the event.

• Vendors waive any claims for damages arising from circumstances outside of host control, including but not limited to weather, natural disasters, civil disturbances, fire, accidents, transportation issues, technical problems, or acts of God.