Food Truck Application

Food Truck Vendor Application Guidelines

Thank you for your interest in participating as a Food Truck Vendor at Jingle Paws Market, taking place on Sunday, December 7, 2025 from 12:00pm–4:00pm at Fred Fletcher Park. Please review the information below before submitting your application.

Accepted Categories

• Food Trucks – serving freshly prepared meals, snacks, desserts, or beverages.

• At this venue we do not allow food to be cooked under a tent.
• If you are serving packaged food like baked goods, candy, popcorn, bottled drinks, etc, and you serve under a tent, please apply through our artist/vendor application.
• If you serve coffee, tea, lemonade, ice cream, snow cones, or similar and serve under a tent, please apply through our Artist/Vendor application. 

• Menu items that align with the event theme are encouraged and will be given priority, though all cuisines will be considered.

• If your dishes do not fit the theme, please consider a featured dish that better aligns your offerings with the market theme.
• There is limited space for food trucks at this venue and we will be accepting a max of 4 trucks. 

Event Protocol

• This is a curated market. Selection is based on food quality, theme relevance, and variety. To provide the best guest experience, we limit the number of trucks offering the same type of cuisine.

• All trucks must comply with Wake County Health Department regulations and have all required permits and inspections.

• Trucks must be self-contained (generator or battery power only; no access to park electricity or water).

• Food trucks are responsible for managing their own staffing, food safety, and cleanup.

• Excessively loud generators are not allowed. Before applying, please make sure your generator is rated as "quiet/silent". 

Requirements

All accepted food trucks must provide/verify the following documentation prior to the event:

• Proof of liability insurance naming the event organizer as additional insured

• Current Wake County Health Department permit if applicable

• Copy of most recent health inspection report

• Onboard fire extinguisher (required)

• Registration with Raleigh Parks & Recreation as an approved food vendor — or willingness to register prior to the event.

  • Registration is free, quick, and easy.

  • Once registered, your truck will also be added to the Raleigh Parks vendor list, which opens opportunities for future events hosted in city parks.

  • Learn more and register here: Raleigh Parks Food Truck Vendor Registration

Application Process

• Applications are approved on a rolling basis until all spaces are full.

• Vendors can expect to hear back within two weeks of submitting their application.

• Food truck vendors will be charged upon approval. Please do not apply unless you are prepared to be charged.

• Vendor fees are non-refundable. 

Parking, Setup & Breakdown

• Food truck check-in and setup begins at 10:45am. All trucks must be fully set up and ready to serve by 12:00pm.

• Designated food truck parking areas along Washington Street will be assigned in advance. Event staff will direct you upon arrival.

• Please stop taking orders at 4:00pm and have your window closed no later than 4:15pm. All trucks must exit the venue no later than 5:15pm.

• Food trucks are expected to remain for the entire event duration. Early departure may impact acceptance to future events.

• Vendors are responsible for leaving their area clean and free of debris, grease, or trash.

• If grease spots are found under you truck you will be responsible for paying the clean up costs, which can be expensive. Please consider a tarp or pig mat under areas of your truck that may leak oil or grease. 

Vendor Terms & Conditions

By applying to participate you agree to the following terms and conditions:

1. Event Conditions

• The event is rain or shine. Vendors must plan for all weather conditions.

• All vendor spaces are outdoors, and vendors are required to provide their own:

  • Setup and equipment for serving 

  • Power source

  • Wifi

  • Displays

  • Portable fire extinguisher (for Raleigh events, in compliance with NC Fire Code 2404.12)

• No electricity will be provided.

• Wifi is not provided. Please have a way to process payments. 

2. Fees & Payment

• The vendor fee and any Eventeny processing fees are charged upon acceptance into the market.

• Fees are non-refundable, except in the event the market is canceled due to unforeseen circumstances, in which case a 75% refund will be issued or you may transfer your fee to a future market based on availability. The 75% refund only applies to the vendor fee itself and not the Eventeny processing fee. All processing fees are non-refundable. 

3. Early Breakdown

• No early breakdowns are permitted. Vendors must remain set up until the specified end time of the event.

4. Booth Sharing & Transfers

• Vendors may not share or transfer booths. 

5. Trash & Vandalism

• Vendors are responsible for leaving their booth area completely clean. Excessive trash may result in fines.

• Vendors and their representatives must not deface or damage event property. Any damages caused will be the vendor’s responsibility and may incur fines.

6. Prohibited Items

• Multi-Level Marketing (MLM) products are strictly prohibited.

• Unlicensed or bootleg merchandise is not allowed.

7. Product Selection & Duplication

• Duplicate items within categories are limited to ensure a high-quality experience. Some overlap may occur in popular categories; vendors are encouraged to differentiate their products.

8. Theft, Damage & Liability

• Vendors are solely responsible for their booth materials, products, and displays.

• Host is not responsible for loss, theft, or damage. Vendors are encouraged to obtain liability and property insurance.

9. Use of Photo/Video

• Vendors authorize the host to use photos, videos, and publicly available information about their business for promotional purposes, including websites, social media, and advertisements.

10. Sales Tax

• All vendors must have a North Carolina Sales Tax ID and comply with NC DOR regulations for filing and paying applicable sales tax.

11. Right to Refuse & Non-Discrimination

• The host reserves the right to refuse, cancel, or suspend vendor participation at its discretion.

• Discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, disability, age, or genetic information is strictly prohibited.

12. Limitation of Liability

• Under no circumstances shall the Host be responsible for any consequential, indirect, incidental, special, exemplary, punitive, or enhanced damages arising from or related to any breach of this agreement. The Host’s total liability for any claims shall not exceed the total amount of the vendor fee paid for the event.

• Vendors waive any claims for damages arising from circumstances outside of host control, including but not limited to weather, natural disasters, civil disturbances, fire, accidents, transportation issues, technical problems, or acts of God.