Artist/Vendor Application

Jingle Paws Market – Vendor Application Guidelines

Thank you for your interest in participating in our Jingle Paws Market, taking place on Sunday, December 7, 2025 from 12:00pm–4:00pm at Fred Fletcher Park. Please review the information below before submitting your application for a vendor space. 

Accepted Categories

• Artists & Makers – original artwork, prints, crafts, and handmade goods.

• Merchandise Vendors – Collectibles, apparel, accessories, and seasonal/holiday goods.

• Packaged Food Vendors selling items such as baked goods, candy, bottled beverages, holiday treats, popcorn, and similar. Unless you are in a food truck/trailer, we can not allow cooking onsite. 

• Food trucks must apply through a separate food truck application.
• Please note - AI art is NOT allowed

Event Protocol

• This is a curated market. Selection is based on quality, theme relevance, and variety.

• Vendors are responsible for their own tables, tents, and displays.

• Spaces will be assigned in advance and communicated prior to the event.

Application Process

• Applications are approved on a rolling basis until all spaces are full.

• Vendors can expect to hear back within two weeks of submitting their application

• Vendors will be charged upon approval. Please do not apply if you are not ready to be charged. 

Parking, Setup & Breakdown

• Vendor check-in and setup begins at 10:00am. All vendors must be ready to open by 12:00pm.

• Free vendor parking will be available in designated areas near the park.

• Breakdown begins at 4:00pm and you must be out of the venue no later than 5:15pm

• Vendors are expected to remain for the entire event duration. Early breakdown may jeopardize your chance of being accepted to future markets.

• Vendors are responsible for leaving their area clean and free of trash.

Vendor Terms & Conditions

By applying to participate you agree to the following terms and conditions:

1. Event Conditions

• The event is rain or shine. Vendors must plan for all weather conditions.

• All vendor spaces are outdoors, and vendors are required to provide their own:

  • 10’ x 10’ tent

  • Tables and chairs

  • Tent weights totaling 20 lbs per leg

  • Displays

  • Portable fire extinguisher (for Raleigh events, in compliance with NC Fire Code 2404.12)

• No electricity will be provided.

• Wifi is not provided. Please have a way to process payments. 

2. Fees & Payment

• The vendor fee and any Eventeny processing fees are charged upon acceptance into the market.

• Fees are non-refundable, except in the event the market is canceled due to unforeseen circumstances, in which case a 75% refund will be issued or you may transfer your fee to a future market based on availability. The 75% refund only applies to the vendor fee itself and not the Eventeny processing fee. All processing fees are non-refundable. 

3. Early Breakdown

• No early breakdowns are permitted. Vendors must remain set up until the specified end time of the event.

4. Booth Sharing & Transfers

• Vendors may not share or transfer booths. 

5. Trash & Vandalism

• Vendors are responsible for leaving their booth area completely clean. Excessive trash may result in fines.

• Vendors and their representatives must not deface or damage event property. Any damages caused will be the vendor’s responsibility and may incur fines.

6. Prohibited Items

• Multi-Level Marketing (MLM) products are strictly prohibited.

• Unlicensed or bootleg merchandise is not allowed.

• AI art is not allowed

7. Product Selection & Duplication

• Duplicate items within categories are limited to ensure a high-quality experience. Some overlap may occur in popular categories; vendors are encouraged to differentiate their products.

8. Theft, Damage & Liability

• Vendors are solely responsible for their booth materials, products, and displays.

• Host is not responsible for loss, theft, or damage. Vendors are encouraged to obtain liability and property insurance.

9. Use of Photo/Video

• Vendors authorize the host to use photos, videos, and publicly available information about their business for promotional purposes, including websites, social media, and advertisements.

10. Sales Tax

• All vendors must have a North Carolina Sales Tax ID and comply with NC DOR regulations for filing and paying applicable sales tax.

11. Right to Refuse & Non-Discrimination

• The host reserves the right to refuse, cancel, or suspend vendor participation at its discretion.

• Discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, disability, age, or genetic information is strictly prohibited.

12. Limitation of Liability

• Under no circumstances shall the Host be responsible for any consequential, indirect, incidental, special, exemplary, punitive, or enhanced damages arising from or related to any breach of this agreement. The Host’s total liability for any claims shall not exceed the total amount of the vendor fee paid for the event.

• Vendors waive any claims for damages arising from circumstances outside of host control, including but not limited to weather, natural disasters, civil disturbances, fire, accidents, transportation issues, technical problems, or acts of God.