Food Truck Application

TYPES OF VENDORS

·         Food Trucks

FOOD VENDORS

·         All Food vendors are required to have the required Food Permits.

·         Must have a State of Alaska & Palmer City Business Licenses.

·         Food vendor shall maintain insurance coverage of at least $1 Million of general liability and $2 Million dollars of aggregate insurance during this event, with GPCC as an “additionally Insured”

BOOTH & INVOICING INFORMATION

Food truck vendors will  be located near the pavilion

Vendors will be notified a minimum of 2 weeks before the event, with their assigned location and set-up time. – Please check your Eventeny account for your final location

·         Once you are approved as a Vendor you be emailed an invoice, or card on file will be charged for your booth fee.

VENDOR FEES

·         All fees are due in full by October 10, 2025

·         $100 Food Vendor Fee

·        GPCC members receive first priority access to applications.  Members also receive location/space preference and limited exclusivity of products.

·         Vendors are responsible for remitting City of Palmer’s 3% sales tax

·         No Refunds will be issued for cancellations.

ADVERTISING AGREEMENT

·         The GPCC will place advertisements for Treat or Trick with local radio stations, social media, and print media.  Additionally, full Vendor listings will be made available on the GPCC website at www.palmerchamber.org and on the Trick or Treat map at least 2 weeks prior to the event.

·         Vendors may provide a website URL or social media handle in their application so their listing can be linked to the Vendor’s own website/handle. If no website or social media handle is provided, a static listing will be posted.

·         Feel free to send promotional photos of your items for use in our advertising campaigns.

·        Please do not create a separate Trick or Treat Street event..

LIABILITY AND POLICY VIOLATIONS

1.      The Vendor and their designee[s] are solely responsible for lost foods/product due to any cause including, but not limited to simple loss, water damage, fire, theft, vandalism, or an act of God.

2.      The Vendor and their designee[s] will hold the Greater Palmer Chamber of Commerce and the City of Palmer, and the Mat-Su Borough harmless for any damages caused by any injury sustained to their employees or any member of the public during the event.

3.      Officers and Directors of the GPCC reserve the right to refuse space to any individual, group, or organization, which in their opinion is in poor taste or does not align with the mission and values of the GPCC. If action by a Vendor requires cancellation of space during the event, the Vendor will be required to remove everything immediately and vacate the area. The Vendor will forfeit any fees paid without refund.

4.      Concerns about another Vendor and/or customer must be reported to GPCC staff for mediation and resolution. Under no circumstances are vendors permitted to touch the property or persons associated with another Vendor with express permission. Harassment of any nature, including verbal, will not be tolerated and will result in immediate expulsion of the responsible Vendor. Violations of this policy are grounds for immediate dismissal from the event and future events.

5.      Violations of the terms are subject to documentation and consequence[s]. Violations will be documented in an Incident Report by the GPCC and initialed by both the GPCC Staff, Officers, or Directors and the Vendor to acknowledge the breach in policy. Incident Reports will be kept on file with the GPCC staff and may prevent a Vendor from participating in future GPCC events, either by nature or number of incidents.

6.      The GPCC provides equal opportunities to all Vendors and applications to GPCC markets and events and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identify or expression or any other characteristic protected by federal, state, or local laws.

7.      The Vendors shall comply with all applicable federal, state, and local laws and regulations, including health and safety requirements, permits, and licensing requirements.