Halloween Spooktacular 2025 | Participating Business Sign Up

Downtown Martinez & Co. invites community businesses to join in creating a SAFE, FUN & FREE Trick or Treat Spooktacular! Saturday, October 25, 2025 from 11:00am to 2:00pm

We will also be including booth opportunities for KIDS CRAFTS and GAMES in addition to the traditional Trunks and in business Trick-or-Treat.

This is a great opportunity for local businesses to provide a safe place for families to enjoy Halloween festivities. Instead of walking house to house, children visit participating downtown businesses, creatively themed and decorated car trunks and booths that will line downtown Martinez. Each trunk or booth is sponsored by a business or Martinez resident.

Downtown businesses can choose to participate in the Store-to-Store Trick-or-Treating to bring the local community into your business!

IMPORTANT INFORMATION
• There is a $50 fee to participate for non-Downtown Martinez & Co. members.
• Register by Oct. 6th, 2025

• Each team must consist of at least 2 adult participants. Teams are encouraged to wear costumes and should be prepared to have enough treats available for each child that visits their trunk, booth or business (expecting 1,500+ to attend, dependent on weather). 

• Trunk and booth teams will check-in with the volunteer on your assigned block to confirm their parking spaces before setting up.

• Set-up will be from 9:30am-10:45am on the day of the event.

• Downtown Martinez & Co. will provide a digital map of the event as well as a printed copy to be picked up day of event at sponsors location.

• Be prepared to hand out coupons, fliers, and/or branded promotional items to adults accompanying their children. This is a great way to connect with existing and potential customers!

***IMPORTANT*** Candy/Treats will be inspected prior to 11am start. No homemade treats allowed. All candy and treats MUST be prepared in an approved commercial kitchen individually wrapped, ingredients labeled on the package or available at your “trunk.” You will be emailed a payment link after you submit the registration form and your application has been approved.

Downtown Martinez & Co. Trick or Treat Spooktacular 2025

Terms & Conditions for Business Participation

Event Date & Time:
Saturday, October 25, 2025 | 11:00 AM – 2:00 PM

Hosted By:
Downtown Martinez & Co. (“DM&Co.”)

By submitting this application and/or participating in the Trick or Treat Spooktacular, each business, organization, or individual (“Participant”) agrees to the following terms and conditions:

1. Eligibility & Registration

• Participation is open to all Martinez businesses, community organizations, and residents sponsoring a trunk, booth, or in-store Trick-or-Treat activity.

• Businesses located outside of Martinez may apply but must receive approval from the Executive Director of DM&Co. to participate.

• Registration deadline is October 6, 2025.

• A participation fee of $50 applies to non-DM&Co. members.

• Participation is subject to approval by DM&Co. Confirmation will be sent upon approval.

2. Event Participation Requirements

• Staffing: Each trunk or booth must be staffed by at least two (2) adults during the full event. Costumes are encouraged.

• Treats: Participants must provide enough candy/treats for approximately 1,500+ children (attendance dependent on weather).

• Safety:

  • No homemade treats are permitted.

  • All candy/treats must be commercially prepared, individually wrapped, and either have ingredient labels on packaging or an ingredient list available at your booth/trunk.

  • Candy/treats are subject to inspection prior to the 11:00 AM event start.

• Set-Up: Participants must check in with event volunteers at their assigned block.

  • Set-up time: 9:30 AM – 10:45 AM.

  • Vehicles/booths must remain in place until after 2:00 PM for safety reasons.

• Promotion: Participants are encouraged to hand out business coupons, flyers, or branded promotional items to parents/guardians.

3. Conduct & Safety Standards

• Participants agree to create a family-friendly, safe, and inclusive environment.

• No smoking, alcohol, or illegal substances permitted at booths, trunks, or during event participation.

• Sound, decorations, or activities must not interfere with neighboring participants or obstruct pedestrian flow.

• Participants must comply with all city ordinances, fire codes, and directions from DM&Co. staff or volunteers.

4. Liability & Insurance

• Participants assume all risk and responsibility for their own property, staff, volunteers, and activities during the event.

• DM&Co., its staff, board, volunteers, the City of Martinez, and event sponsors are not liable for loss, theft, damage, injury, or illness that may occur before, during, or after the event.

• Participants are encouraged to maintain their own liability insurance covering event participation.

5. Indemnification

By participating, the Participant agrees to indemnify, defend, and hold harmless DM&Co., the City of Martinez, event sponsors, staff, and volunteers from any and all claims, damages, losses, or expenses (including attorney’s fees) arising from or related to participation in the Trick or Treat Spooktacular.

6. Event Modifications

• DM&Co. reserves the right to cancel, reschedule, or modify the event for reasons including, but not limited to, weather, safety, or other unforeseen circumstances.

• Refunds of participation fees will be considered only if the event is fully canceled by DM&Co.

7. Agreement

By submitting the event application form, the Participant acknowledges that they have read, understood, and agree to these Terms & Conditions, and accept responsibility for compliance by their staff, volunteers, and representatives.