2026 DCFR Food Vendor Application
About the application
The deadline for Food Vendors is February 2, 2026. Please fill out this application completely, missing sections will require us to decline the application. If you have any questions, contact Brandi Ebner, DCFR Vendor Coordinator at brandi.ebner@deschutes.org or 541-585-7208.
We jury food vendor applications carefully with our vendor team. Our focus will be on:
- Booths that have a professional appearance
- Trailers or truss set-ups are preferred and no new tent vendors will be accepted
- Provide a diversity of food options for our fair-goers, and
- Have experience in a fast-paced environment with events that have large attendance numbers.
Due to these focuses, we rarely approved food trucks as they do not have the capacity to handle our volume. The DCFR has over 175,000 attendees in 5 days, this requires food booths to have an efficient menu and kitchen area.
This application is neither an offer, nor guarantee of space. If you are applying for more than one stand/location, you must submit a separate application for each. All questions on this application must be answered completely. Be sure the information you give is accurate, as it will be the sole representation of your business for the selection process. All food vendors must have a physically and visually enclosed kitchen and prep area and meet all Deschutes County Health Department regulations for food preparation. Fair Management will determine the location of your booth. Locations are subjected to change from year to year.
FEE: The fee is not due at this time. If approved, you will owe a $650.00 deposit which $450 of which will be applied to the 27% of gross sales that you will owe prior to leaving the fair. The remaining $200 is a fee for electrical hookup.
About the event
Terms & Conditions
Refunds can be requested prior to June 26, 2026 (no refunds are permitted after this date). Refunds will be issued by check for the booths fees minus processing fee.
Prices
| Food Booth fee | $650.00 | We will retain $200 of this as an electrical fee. The remaining $450 will be applied to the 27% of gross sales fee that you will owe Sunday night of the fair. |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Name, email, and phone number of person checking in at fair (if different than above contact)
- Describe your food products and indicate your 3 top selling products:
- Menu - upload a picture of your menu WITH prices that will be the set prices for the DCFR.
- My stand is a:
- Do you have a removable hitch? (if not, inlcude this in the size question below)
- What are dimensions of your trailer/stand (please indicate width x depth x height) and what are the overall dimentions (width and depth) that you will need?
- Booth diagram - this is a sketch of your booth layout (DO NOT give us photo of the outside of your booth)
- How many 120 volt single phase 20 amp plugs will you need?
- How many 240 volt single phase 50 amp plugs will you need?
- Does your stand produce grease? If so, approx. how many gallons per day?
- How many gallons of gray water does your stand produce per day on average?
- What do you accept for customer payment:
- How long have you been in business with this specific food stand?
- Who is your General Liability & Worker's Compensation carier?
- I understand that my booth must be fully open at all hours of the fair and that closing early on any day (especially Sunday) will result in not being allowed to return to the DCFR:
- Do you need full hook-up RV camping?
Picture requirements
- Minimum pictures required: 1
