Non Profit Vending Application - Pig on the Pond

Due to the high volume of interest in this year's event, vendor applications are due to by December 5th, 2025. Please note, all applications received by this deadline will be reviewed by event management for selection and you will be notified the following week of your selection status and given instructions for next steps.
Applications received after the deadline, will be placed on a waiting list. 

Vendor Rules & Regulations

INSURANCE REQUIREMENTS:

As an applicant for the Pig on the Pond, you MUST provide a Certificate of Insurance for your organization to be eligible for consideration to participate in the Event. If you do not provide the proper insurance, you will not be eligible to participate in the Event. All applicants are required to submit a Certificate of Insurance evidencing at least $1,000,000 combined single limit general liability coverage, $2,000,000 general aggregate coverage, and auto liability coverage (when applicable), naming the City of Clermont, Project Scholars, EventFest, Inc., and any and all “Title” and “Presenting” level sponsors as additional insureds. This liability coverage shall cover all activities and/or operations of participant and those they contract with in the Event.

The COI Description of Operations (box at the bottom of your COI) should read:
“City of Clermont, EventFest Inc and Project Scholars are named as Additional Insured with a Waiver of Subrogation under both General Liability and Automobile Liability insurance coverages with respect to liability arising out of any operation of the entrant in connection with the Pig on the Pond Community Festival. The afforded additional insurance shall be primary and non-contributory insurance and any other valid and collectible insurance available to additional insureds shall be in excess insurance.” The certificate holder should be Project Scholars.

IMPORTANT NOTES: If your insurance policy is up for renewal AFTER the deadline of December 5th, 2025, you must send a letter stating when you expect to receive the new certificate. You must send the new certificate immediately upon renewal. Project Scholars and Pig on the Pond Community Festival require that you have insurance. If you do not have it, contact us right away.

PROHIBITED ITEMS:

A list of food and beverage items that our nonprofits are selling will be provided, and these items are not to be sold by other vendors -- including drinks of any kind. Exceptions may apply to specialty beverages, please inquire.

HEALTH DEPARTMENT INSPECTION:

You will be inspected by the Health Department. If you do not have a license from the State of Florida Department of Business and Professional Regulation – Division of Hotels and Restaurants, you will be required to purchase a one-to-three-day license, so please bring a cashier’s check or money order. They do not accept cash or checks.

HOLD HARMLESS AGREEMENT:

I hereby agree to INDEMNIFY, RELEASE AND HOLD HARMLESS Project Scholars, Inc., Pig on the Pond, EventFest, Inc., Community Foundation of South Lake Inc., the City of Clermont, Lake County and the Officers, Directors, Agents, Leagues, Independent Contractors and Employees of these entities from and against any and all rights, actions, causes of action, suits, losses, damages, judgments, claims, claims of liabilities, cost and expenses of any kind as well as attorney’s fees and court costs on appeal, of whatsoever kind of nature to which
these entities and individuals may be subjected to as a result of my direct or indirect participation in this event, Pig on the Pond Community Festival. I further agree that this Hold Harmless Agreement shall apply in the event that someone from Our Company or myself is disabled, injured, or incurs a disease of a temporary or permanent nature while participating in this activity.

I certify that I have fully read and understand the contents of this HOLD HARMLESS AGREEMENT and that I fully agree to all terms and conditions. Your signature below is on behalf you and your team members and certifies that you have read all the rules and regulations and agree to abide by them.