Vendor Application

Welcome to Wave Fest 2025! Browse through our applications and let us know if you have any questions. This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.

Important Vendor Information (please read entirely):

Thank you for your interest in becoming a vendor at Wave Fest Please read the following before submitting your application:

• General Info: This is an outdoor event featuring live music, vendors, art, and more. Spaces are limited and assigned by the festival team. Vendors are expected to bring their own tents, tables, chairs, and display materials unless otherwise arranged.
• Setup & Breakdown: Vendor check-in and setup times will be communicated prior to the event. All booths must be fully set up before gates open and remain in place until breakdown begins after the event closes. Early breakdowns are not permitted.
• Load-in/Load-out: All vendors will have access to drive back to the venue space or near the main alley entrance to load-in and load-out. Vehicles must then be parked off-site as space is limited.
• Parking: On-street metered parking and nearby parking ramps are the closest options to the venue. Free street parking may also be available in neighboring residential areas—please be mindful of posted signs.
• Protocol: Vendors must keep their area clean and follow festival staff instructions. Respect fellow vendors, performers, and attendees at all times. Any disruptive or unsafe behavior may result in removal from the event without refund.

By completing this application, you acknowledge that you’ve reviewed the Vendor Terms & Conditions and agree to comply with all festival rules.

Vendor Application Terms & Conditions

These Terms & Conditions (“Agreement”) apply to all vendors (“Vendor,” “you,” or “your”) applying to participate in [Wave Fest 2025] (“Festival”), organized by [Water Wave TV & MN Legit] (“Organizer”). By submitting a vendor application, you agree to the following:

1. Application & Acceptance

• All applications are subject to review and acceptance by the Organizer.
• Submission of an application does not guarantee participation.
• Vendors will be notified of acceptance via email or phone.

2. Fees & Payments

• Booth fees must be paid in full by the deadline stated in the vendor confirmation.
• Payments are non-refundable unless the Organizer declines your application.
• Late payments may result in forfeiture of booth space.

3. Booth Space & Setup

• Vendors will be assigned a booth space determined solely by the Organizer.
• Booth setup times and breakdown times will be provided in advance and must be strictly followed.
• Vendors are responsible for their own tables, tents, chairs, signage, and display materials unless otherwise agreed.
• All displays must be safe, stable, and contained within the assigned booth footprint.

4. Permits, Licenses & Compliance

• Vendors are responsible for obtaining and maintaining all required permits, licenses, and insurance needed to operate.
• Vendors must comply with all federal, state, and local laws, including any festival-specific rules.

5. Prohibited Items & Activities

• The sale or distribution of illegal, counterfeit, or unsafe products is strictly prohibited.
• No unauthorized food, beverage, alcohol, or cannabis sales are allowed unless expressly approved in writing by the Organizer.
• Music, amplified sound, or activities that disrupt other vendors or performances are not permitted without prior approval.

6. Insurance & Liability

• Vendors are required to maintain liability insurance and may be asked to provide a Certificate of Insurance naming the Organizer as an additional insured.
• Vendors assume full responsibility for their property, merchandise, and staff.
• The Organizer is not liable for loss, theft, damage, or injury occurring at the Festival.

7. Conduct & Representation

• Vendors and their staff must conduct themselves in a professional, respectful manner at all times.
• Harassment, discrimination, or disorderly conduct will result in removal without refund.
• Vendors are expected to keep their areas clean and leave the space in the condition it was provided.

8. Cancellation & Force Majeure

• If a Vendor cancels after acceptance, booth fees are non-refundable.
• The Organizer reserves the right to cancel or reschedule the Festival due to weather, safety concerns, or circumstances beyond its control. In such cases, refunds or credits may be offered at the Organizer’s discretion.

9. Marketing & Media Release

• By participating, Vendors grant the Organizer the right to use their business name, logo, images, and likeness for promotional purposes related to the Festival.
• Vendors may promote their participation in the Festival using approved logos and branding provided by the Organizer.

10. Agreement to Terms

By applying and submitting payment, you acknowledge that you have read, understood, and agree to these Terms & Conditions.