Retail Vendor

Accepted Categories
We welcome quality retail products and services including (but not limited to):

• Apparel & Accessories – Branded clothing, hats, bags, and fashion items.

• Home Décor & Specialty Goods – Decorative items, gifts, and household products.

• Health & Wellness – Skincare, aromatherapy, and personal care products.

• Outdoor & Recreation – Beach gear, sporting goods, and related accessories.

• Specialty Retail – Unique products representing local businesses, attractions, or services.

All products must be approved in advance. No counterfeit goods, prohibited items, or offensive material will be allowed.

Event Protocol

• Hours – The event is open rain or shine. Vendors are expected to remain open for the full festival schedule each day.

• Sales – All sales belong to the vendor. Prices must be clearly posted.

• Conduct – Professional presentation is expected. Booths must be staffed at all times.

• Prohibited Items – Outside alcohol, mass-produced knock-offs, and offensive material will not be allowed.

Food & Beverage
Retail vendors are welcome to bring their own non-alcoholic beverages and snacks for personal use. No outside food or drink may be sold without prior approval.

Parking
Parking will be available in designated vendor areas. Spaces are assigned on a first-come, first-served basis. Carpooling is encouraged to conserve space.

Setup & Breakdown

• Setup – Vendors may check in during their assigned setup window prior to the festival start. Booths must be ready at least 30 minutes before opening.

• Breakdown – Teardown must not begin before the official close of the festival. All items must be removed from the festival site by the designated time.

We are excited to welcome retail vendors as part of the renewed October tradition of the John’s Pass Seafood Festival. Your participation adds variety and value to the guest experience while helping create a vibrant marketplace for locals and visitors alike.

1. Eligibility
Only original, handcrafted work is permitted. Items must be designed and created by the artist applying. No mass-produced, manufactured, or resale merchandise will be allowed.

2. Application & Payment

• Applications will be reviewed on a rolling basis.

• Space is not guaranteed until full payment and all required documentation have been received.

• Application fees are non-refundable. Booth fees are refundable only if written notice of cancellation is received at least 30 days prior to the event.

3. Booth Space & Setup

• Booth assignments are determined by festival management and are final.

• Setup must be completed at least 30 minutes before the festival opens.

• Vendors must remain open for the full festival hours each day. Early breakdown is prohibited.

• All display materials must fit within the assigned space and be secured for wind or weather.

4. Equipment & Services

• Booth spaces are provided as marked. Tents, tables, chairs, and electrical service are the responsibility of the vendor unless otherwise arranged.

• Generators must be approved in advance.

5. Parking & Load-In/Out

• Vendor parking will be available in designated areas only.

• Trailers over 20 ft. must park at the designated off-site location.

• Load-in and load-out must be completed during assigned windows. Vehicles are not permitted in the festival area during open hours.

6. Sales & Tax

• Vendors retain 100% of their sales.

• All prices must be clearly posted.

• Vendors are responsible for collecting and reporting their own sales tax in accordance with state law.

7. Conduct & Compliance

• Vendors must maintain a professional and courteous presence at all times.

• Noise, music, or demonstrations that disrupt neighboring booths are prohibited.

• Vendors must comply with all local, state, and federal regulations, including health and safety codes.

8. Liability & Insurance

• Vendors participate at their own risk. The festival, its organizers, and partners are not responsible for loss, damage, or injury.

• Vendors are encouraged to carry liability insurance naming the event and the City of Madeira Beach as additional insureds.

9. Weather & Force Majeure

• The festival operates rain or shine.

• In the event of severe weather, natural disasters, or other circumstances beyond the organizers’ control, the event may be delayed, shortened, or canceled without refund.

10. Agreement
By submitting an application, the vendor agrees to abide by all rules, regulations, and instructions set forth by the festival organizers. Failure to comply may result in removal from the event without refund.