Food Vendor Application - Run Up for Heroes 5k

Join us as we celebrate 250 years of the U.S. Navy at the Run Up for Heroes 5K & Fall Festival at the USS Orleck Naval Museum at the river! We’re inviting a limited number of food vendors to bring flavor and fun to this patriotic, family-friendly event.

Expect a high-energy crowd of runners, veterans, military families, and local supporters. We’re looking for food trucks and booths offering breakfast, snacks, and fall-themed favorites.

📍 Location:
USS Orleck Naval Museum – 610 E Bay St., Jacksonville, FL 32202

🕕 Load-In: Begins at 6:00 AM sharp
⏰ Set-Up Deadline: Must be fully set up by 8:00 AM
🚧 Street Closures: Begin at 7:00 AM, so early arrival is essential.

🎯 Audience:
1,000+ attendees including families, veterans, and festivalgoers

🎁 Vendor Perks:

• Access to early-arriving crowds

• Promotion in event materials

• Alignment with a meaningful cause

⚠️ Spots are limited – apply early to reserve your space.
All proceeds benefit local veterans. Helping Hands for Heroes is a registered 501(c)(3) nonprofit dedicated to providing housing and support services for veterans in Jacksonville.

Food Vendor Terms & Conditions

By submitting your application to vend at the Run Up for Heroes 5K & Fall Festival, you agree to the following terms:

1. Fees and Refunds

• Vendor fees are non-refundable unless the event is canceled by the organizer.

• Full payment is due upon application approval to secure your space.

2. Permits & Licensing

• All food vendors must comply with local health department regulations and hold all necessary food service permits and business licenses.

• Vendors are encouraged to carry general liability insurance, though it is not required.

3. Health & Safety

• Vendors are responsible for keeping their area clean, safe, and in accordance with all food safety and fire safety requirements.

• Fire extinguishers are recommended for vendors using cooking equipment or generators.

4. Power & Equipment

• Vendors must bring all necessary equipment (e.g., tables, tents, signage, power sources).

• Generators must be quiet, safe, and approved for public use.

• No open flames without written approval from event staff.

5. Booth Operation

• Vendors must remain open and staffed for the entire duration of the event.

• Early breakdown is not allowed.

• Vendors are responsible for cleaning their area before departure. Failure to do so may impact future participation.

6. Vendor Conduct

• Vendors must act in a professional and respectful manner at all times.

• The event is family-friendly. No offensive materials, language, or products will be permitted.

• No amplified music is allowed at individual vendor booths.

7. Liability Disclaimer

• Helping Hands for Heroes Inc., the USS Orleck Naval Museum, and all affiliated partners and volunteers are not responsible for any loss, theft, damage, or injury that may occur.

• Vendors participate at their own risk and are responsible for the safety of their staff, equipment, and setup.

8. Cause & Commitment

• All proceeds from the event support Helping Hands for Heroes Inc., a registered 501(c)(3) nonprofit committed to housing and supporting Jacksonville's veterans.

• Your participation helps make a lasting impact in the lives of those who have served.

9. Application Approval

• Submission of an application does not guarantee acceptance.

• Helping Hands for Heroes reserves the right to approve or deny vendors at its discretion.