All Exhibits & Vendor displays MUST REMAIN ENTIRELY INTACT until after the Festival closes Saturday.
AISLES: Aisles, walkways, & overhead spaces remain under the control of the Agent. All signs, decorations, banners, advertising material or exhibits must be professional and may not extend outside the defined limits of the assigned space(s).
BALLOONS: NO Smoking or Helium/Lighter-than-air balloons are allowed in Fair buildings.
CLEAN UP: All exhibitors are responsible for the removal of tape residue and trash within their designated space. Glass and cardboard recycling will be available on-site; exhibitors are responsible for disposing of their own materials.
(The Agent reserves the right to charge the Exhibitor for the expense of removal of any property or items left including tape residue as required by the Linn County Fair and Expo Center. The Agent assumes no responsibility for loss of, or, damage to any items left unattended during or after the event.) Please keep your area clean. If left un-clean you may be charged minimum $25 fee.
COSTS AND ATTORNEY FEES: Should the Agent or its representatives file suit or action against the vendor /exhibitor / sponsor on any cause arising in any way from this agreement and contract it is agreed to pay the agent such reasonable costs, such as attorney fees and court costs, that the court having jurisdiction of the case may determine, in addition to costs and disbursement allowed to a prevailing party as a matter of law.
DECORATIONS: Floor coverings, tables, chairs, & other materials not expressly covered by this agreement are the responsibility of the Exhibitor. Arrangements for such items should be made with the Agent, or a supplier of the Exhibitor’s choice, prior to the dates of the Event.
DISCRETIONARY MATTERS: Any decision affecting any matter not herein expressly provided for shall rest solely within the discretion of the Agent or its assigned representatives.
ELECTRICITY: Exhibitors may arrange to purchase this at current rate. All power needs must be arranged through the Agent. The Agent reserves the right to cut back on power service to any Exhibitor exceeding their specified power usage. It is required that exhibitors use commercially rated cords and surge protectors for all equipment. Cords must plug directly to source and not “daisy chained”. A minimum $80 electricity late fee may be assessed by the facility if not ordered by January 23, 2026. Wall outlet usage is included in this policy and will be charged if used.
FIRE RULES: ALL EXHIBITS MUST COMPLY WITH FIRE REGULATIONS. No flammable materials such as tissue paper, etc. shall be used for decorations. Materials used for decorating must be treated for flame proofing and approved by the Fire Department.
INDEMNITY: Vendor/ Exhibitor/ Sponsor agrees to defend, indemnify and save the Agent and representatives harmless from any and all losses, claims, actions, costs, expenses, judgment, subrogation or other damages resulting from injury to any person, including injury resulting in death or damage, including loss or destruction to property, of whatsoever nature arising out of or incident to Vendors / Exhibitors / Sponsors their employees, agents, representatives or other designated to perform work, display or services attendant to this agreement and contract. Sponsors and vendors shall not be held responsible for any losses, expenses, claims, subrogation, actions, costs, judgments or other damages, directly, solely and proximately caused by the negligence of agent or representatives.
LIABILITY INSURANCE: Certificate of Liability Insurance REQUIRED for all vendors. Added Insured: Ingalls & Associates, LLC / First Taste Oregon at PO Box 2248, Lebanon Oregon 97355 - Event address is Linn County Fair and Expo Center, 3700 Knox Butte Rd E, Albany OR 973212.
LIMITATION OF LIABILITY: Agent and Agent Representatives assume no responsibility for any property placed on or at the facilities by vendors, sponsors, exhibitors or public and the Agent and representatives are hereby expressly relieved and discharged from all liability for any loss, injury or damage to persons or property that may be sustained by reason of the occupancy of the facilities.
NOISE: The Exhibitor agrees to keep noise at a reasonable level so as, in the opinion of the Agent, not to infringe on the activities of adjoining exhibitors. The Agent reserves the right to reduce any excessively resonating noises.
PARKING LOT: Fliers, leaflets, & other advertising are not permitted in the customer parking lots. Under no condition shall any stakes or attachments be driven into the parking lot surface.
PAYMENTS/CANCELLATIONS: If the Exhibitor fails to pay the balance of space rental when due or as arranged with Agent, the Exhibitor’s rights to an exhibit space may be canceled without further notice or refund of any deposit. If Exhibitor cancels participation in the Event, such cancellation shall be considered default on the Exhibitor’s part, and the Agent, as liquidation damages, shall retain all monies paid hereunder. If Exhibitor fails to make all payments, Agent shall avail itself to all remedies allowed under law to recover all amounts due to agent. Refunds are not issued for cancellations.
PETS: Pets are not allowed anywhere within the confines any time before set up, during the Event, or after tear down.(Legal assistance animals who remain in compliance with the law, and act in a safe and controlled manner are not restricted.)
RESTRICTION: Agent and their representatives reserve the right to restrict as allowed by law the operation of any exhibit which may become objectionable to exhibitors or the public.
RIGHTS: If for any reason the event is delayed, interrupted, or not held as scheduled, the Agent shall not be liable for any damages or expenses incurred by Exhibitors. The parties herein agree to defend, indemnify and hold each other mutually harmless against all liability, loss, expense, including reasonable attorney fees, or claims for injury or damages arising out of the performance of the Agreement but only in proportion to and to the extent such liability, loss, expense, attorney fees or claims for injury or damages are caused by or result from a negligent or intentional act of omission of either party, officers, agents or employees.
SECURITY: The Agent will provide limited public security service during public event hours only. There is no security after hours or after event closes.
SHARED BOOTHS: Shared booths are allowed but only one company will be on contract, invoice, act as representative, and will display on records and printed materials. Both MUST provide insurance.
SIDE PANEL HEIGHTS: The Exhibitor may not extend any side panel of the exhibit over three (3) feet high without expressed permission of the agent.
THE TERMS, RULES AND CONDITIONS OF THIS AGREEMENT SHALL BIND THE EXHIBITORS AND THE AGENT. The person signing this agreement warrants they have authority to enter into agreements on behalf of the exhibitor. EXHIBITOR HAS READ AND AGREES TO THE ABOVE TERMS BY SIGNATURE ON APPLICATION.
