Food/Beverage Concessionaires

We are excited to be planning our 134th Annual Citrus Fair. Browse through our applications and let us know if you have any questions. This is an electronic agreement, and by selecting the booths, you are validating and approving this agreement electronically. We have two different-sized booths: a 12' x 18’ or smaller booth for $470.00, and Food Tents/Trucks for $470.00.

To sign up for a booth(s), fill out an application and submit it. You will receive feedback from Citrus Fair staff by mid-January 2026. We require all booths to have a certificate of insurance. You can provide your own or purchase one through us.

Food concession fee (25% of gross sales, less sales tax. Vendors must use a cash register or POS system to ring sales. Vendor to submit sales reports at time of payment to Fair.)

To improve our procedures, increase accuracy, and eliminate confusion, we want to remind all food concessionaires of the Cloverdale Citrus Fair Concessions Documentation Requirements. Please review the items below to ensure that you follow the required documentation guidelines. If you are not within the guidelines, please make any adjustments necessary to be prepared for our 2026 fair season. 

1. Cash Register: Before you can begin business at the Fair, you must have your cash register in place and verified by fair staff. Before meeting with fair staff, you should have your cash register correctly programmed with the date, time, and prices, install the proper size tape, verify that it is printing legibly, and have it ready for business. 

2. Procedures: At the end of each evening, please “z out” your register and bring the entire tape, the over-ring slip, and the daily tally sheet to the Fair office by noon the following morning. Please put the name of the concession and gross daily sales on the tape itself and attach it to the daily tally sheet/over-ring documentation. 

3. Cash Register Problems: If your cash register becomes inoperable, contact fair staff immediately and continue making sales by writing down each transaction and the time. 

4. Over Rings: We understand that mistakes are bound to occur. If you have an over-ring at the register, please record the error on the over-ring slip (on your daily tally sheet) and circle the transaction on the tape. We do not give credit for overrings we cannot locate on the tape. 

5. No Sales: We realize that vendors occasionally have to get into their cash drawers when they have not made a sale (i.e., to make change, pay suppliers, etc.) Less than 8-12 “no sales” per day are expected, and every time you get into your drawer without a sale, you must write the reason for the no-sale on your journal tape.  

ADDITIONAL REQUIREMENTS: A Health Permit is REQUIRED for all food vendors. You must submit permit to the Cloverdale Citrus Fair as soon as it is obtained. You will not be allowed access onto the fairgrounds unless the Cloverdale Citrus Fair has received a Mobile Food Facility Application or the approved permit from the County of Sonoma. For more information, please visit the Sonoma County Website.