Non-Profit Organizations - Vendor Application

Business information

• Business name
• Legal business name
• Contact name
• Address
• Email
• Phone
• Website (Optional)
• Logo (Optional)

Additional information

• Are you a registered 501c3 corporation?
• Tell us about your organization and why you would like to participate.
• Non-profit booths are required to provide some type of interactive experience or activity for the festival. What will your group be doing?
• Please enter your vehicle information including: Make, Model & Tag Number
• Please sign each section to acknowledge that you have read and understand the terms and conditions as indicated on this application and contract. VENDOR SPOT(S): Each vendor space is one (1) 10x10 space. Only the booth location is provided, you will need to bring your booth set-up including tables, chairs, and tents (10x10 only). Please reach out prior to the event with any concerns or unique setup requests.
• ELECTRIC / POWER: The promoter DOES NOT SUPPLY POWER FOR VENDOR USE AT THE EVENT. If you require power, please select a booth location that includes power. Even though there are power sources near some of the vendor spaces, these outlets are for vendors who have purchased electricity. Only vendors that have made reservations for power on their application are allowed to use this power. If you are observed utilizing power and you have not paid for it, your card will be charged for this usage.
• PARKING/ VEHICLES: Parking lots are located behind CVS, A-Aki Sushi, and Marketplace that will also be open for parking during the event. There is also overflow parking available at the flagpole lot. VENDORS MAY NOT LEAVE A VEHICLE IN THE EVENT AREA. Vehicles must be outside of the event start area 30 minutes prior to the event and must remain outside of the event area until the event promoter has opened the roads for load out.
• TERMS & CONDITIONS: The vendor/sponsor agrees to hold blameless the promoter, Avalon Park Group Management, Inc. and Avalon Park Property Owners Association, its employees, officials and principals and expressly release it from all liability from loss or damage caused to person or property for any cause whatsoever. Vendor/sponsor shall indemnify Avalon Park Group Management, Inc. against all liability or expenses arising out of any claim or injury, damage to any person or property, together with all cost in connection with the defense thereto, including attorney’s fees.
• BREAK DOWN/LOAD OUT: Vendors/sponsors are required to clean –up their space after the event. Breakdown may not occur until after the event has ended. Vehicles may not enter the event area 30 minutes prior to the event and must remain outside of the event area until the event promoter has opened the roads for load out. Any vendor/sponsor who leaves garbage in their area will be assessed a $50.00 fine.
• VENDOR ETIQUETTE: All Vendors/sponsors are required to treat event staff and volunteers with professionalism. Any vendor/sponsor that does not comply with will not be invited to return.
• NON -SMOKING: All Avalon Park events are NON-SMOKING. No smoking will be allowed inside of the event area at any time.

Picture requirements

• Minimum pictures required: 1
• Please upload a picture to be used on social media along with your non-profit logo.