MEMBERS ONLY - Vendor (non-food) Application

TYPES OF VENDORS:

·         Holiday Alaskan Made crafts/products

·         Food Trucks

HOLIDAY VENDORS:

·         Items must have a handcrafted component

·         The handcrafted component must dominate the commercial component. The commercial component must be transformed in a way that makes the work original and unique.

·         Must have a State of Alaska & Palmer City Business Licenses.

·         Vendor shall maintain insurance coverage of at least $1 Million of general liability and $2 Million dollars of aggregate insurance during this event, with GPCC as an “additionally Insured”

BOOTH & INVOICING INFORMATION

·         Booth Dimensions: Train Depot 9’W X 6’D – each vendor is limited to one booth space

                                         Borough Grym 10'W X 10' - limited to two booth spaces

·         Vendors will be notified a minimum of 4 weeks before the event, with their assigned location and set-up time. – Please check your Eventeny account for your final booth space

·         GPCC members receive first priority access to applications on July 14.  Members also receive location/space preference and limited exclusivity of products.

·         Booth sharing is permitted with another Vendor with prior approval of GPCC staff. Both Vendors must have applications and all corresponding documents required.

·         Subletting booth space is not permitted.

·         If a Vendor is found to not have an approved application or proper licenses. Vendor will be asked to remove all personal belongings and vacate the premises immediately. Vendor will not be permitted to participate in future GPCC events.

·         Once you are approved as a Vendor you be emailed an invoice, or card on file will be charged for your booth fee.

VENDOR FEES

·         All fees are due in full by November 1

·         $300 Holiday Vendor

·         Vendors are responsible for remitting City of Palmer’s 3% sales tax

·         No Refunds will be issued for cancellations.

PRODUCTS

·         Vendors acknowledge there is no guarantee of exclusivity of products. It is the Vendor’s sole responsibility to ensure that their products are competitive in price, quality, and other criteria.

·         Vendors acknowledge that they will not display, promote for sale illegal drugs, drug paraphernalia, air guns, BB guns, violent, dangerous, lethal martial arts items; lewd, erotic or pornographic material or displays; or engage in or promote loud, disruptive or boisterous behavior. Sale of knives, swords or non-lethal martial arts weapons to persons under the age of 18 is prohibited and Vendors selling these items must display a sign provided by Vendor indicating that sales to persons under the age of 18 is prohibited by Market policy.

SET-UP & TEAR DOWN

·         Vendors will be provided one 9’W X 6’D booth space in the Train Depot or 10'W X 10'D in the Borough Gym

·         Vendor spaces will be marked out with blue painter’s tape and labeled with space number. Vendors must make sure products and displays do not extend into the next space.

·         Vendor set up will be scheduled in 30-minute increments from 11-2pm based on location. Vendors will have access to a 15-minute unload/loading zone near the entrance of the venue. Vendors are required to fully unload/load vehicle(s) in/out of the booth space and then park the vehicle(s) before returning to setup/breakdown booth space.

·         Vendors are required to be fully set up by 11am, Friday December 12th.

·         There will be no storage for your items in the building, other than in your booth space.

·         You are welcome to bring your children.  However, they must remain in your booth space.

·         Food truck vendors will be provided sufficient space for truck, or trailer.

·         Electricity and network connectivity are not guaranteed. Outlets are available on a limited basis in the Depot. Outlets are limited to one connection per box to prevent overloading a circuit. Outlets are not guaranteed to work. Venues do not have Wi-Fi and the GPCC recommends Vendors test mobile hotspots at these venues prior to event set up.

·         No decorations will be provided.

·         Nails and staples are prohibited in all venues. No exceptions. Tape and other trash must be removed by the Vendor.

·         Tables and chairs are available on a limited availability. These must be requested at least 2 weeks prior to the event. Additional costs may be required.

·         Vendors are not permitted to begin tearing down their booth before 4pm on Sunday.

·         After dismantling, you are responsible for leaving your booth space clean. Please dispose of all your trash in appropriate trash receptacles.

FACILITY INFORMATION

·         Vendors are permitted to use the restroom in the Managers office at the Depot. A sign will be indicating staff and Vendor accessible restrooms in this area. This area is not to be used for storage, or a "hang out area" and customers are not permitted in this space.

·         Electricity and network connectivity are not guaranteed. Outlets are available on a limited basis in the Depot. Outlets are limited to one connection per box to prevent overloading a circuit. Outlets are not guaranteed to work. Venues do not have Wi-Fi and the GPCC recommends Vendors test mobile hotspots new at these venues prior to event set up.

·         No smoking, e-cigarettes, vaping, etc. is not permitted inside the building. Please use designated smoking areas.

PARKING

·         Parking is permitted on any public street in accordance with the City of Palmer Municipal Code. Parking is not permitted in the Palmer North and West Lots. Unless otherwise requested.

·         Please note that parking on Alaska Street will be blocked off starting in the late afternoon on Saturday December 13, for the evening Parade of Lights.

ADVERTISING AGREEMENT

·         The GPCC will place advertisements for Colony Christmas with local radio stations, social media, and print media. The Arts & Craft Fair will be highlighted as a featured event. Additionally, full Vendor listings will be made available on the GPCC website at www.palmerchamber.org/colonychristmas at least 2 weeks prior to the event.

·         Vendors may provide a website URL or social media handle in their application so their listing can be linked to the Vendor’s own website/handle. If no website or social media handle is provided, a static listing will be posted.

·         Feel free to send promotional photos of your items for use in our advertising campaigns.

·        GPCC will create a Facebook Event by September 1,2025

·        Please do not create a separate Colony Christmas event.

·        The Colony Christmas logo may be used in addition to, but not in place of, the Vendor’s logo in promotional content.

·         The deadline for Marketing adjustments is November 1 at 5pm.

LIABILITY AND POLICY VIOLATIONS

1.      The Vendor and their designee[s] are solely responsible for lost foods/product due to any cause including, but not limited to simple loss, water damage, fire, theft, vandalism, or an act of God.

2.      The Vendor and their designee[s] will hold the Greater Palmer Chamber of Commerce and the City of Palmer, and the Mat-Su Borough harmless for any damages caused by any injury sustained to their employees or any member of the public during the Arts &Craft Fair.

3.      Officers and Directors of the GPCC reserve the right to refuse space to any individual, group, or organization, which in their opinion is in poor taste or does not align with the mission and values of the GPCC. If action by a Vendor requires cancellation of space during the Arts & Craft Fair, the Vendor will be required to remove everything immediately and vacate the building. The Vendor will forfeit any fees paid without refund.

4.      Concerns about another Vendor and/or customer must be reported to GPCC staff for mediation and resolution. Under no circumstances are vendors permitted to touch the property or person associated with another Vendor without express permission. Harassment of any nature, including verbal, will not be tolerated and will result in immediate expulsion of the responsible Vendor. Violations of this policy are grounds for immediate dismissal from the event and future events.

5.      Violations of the terms of this Handbook are subject to documentation and consequence[s]. Violations will be documented in an Incident Report by the GPCC and initialed by both the GPCC Staff, Officers, or Directors and the Vendor to acknowledge the breach in policy. Incident Reports will be kept on file with the GPCC staff and may prevent a Vendor from participating in future GPCC events, either by nature or number of incidents.

6.      The GPCC provides equal opportunities to all Vendors and applications to GPCC markets and events and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression or any other characteristic protected by federal, state, or local laws.

7.      The Vendors shall comply with all applicable federal, state, and local laws and regulations, including health and safety requirements, permits, and licensing requirements.