Exhibitor or Non-Profit Vendor

Thank you for your interest in participating as a vendor at Downtown Smithfield’s Oktoberfest on Saturday, October 11, 2025, from 12:00 PM to 5:00 PM on the 100th block of South Third Street. This community celebration brings together local makers, artisans, and small businesses for a day full of fun, shopping, and entertainment.

Vendor setup begins at 8:00 AM, and all booths must be fully set up and ready to open by 11:45 AM. Vendors may not tear down early and are expected to remain open until 5:00 PM. Each vendor is responsible for cleaning up their area, including removing all trash and leftover items.

Booth spaces are 10'x10'.  Vendors who need more space should reserve additional booths. Electricity is available at no extra cost—please indicate on your application if needed. Accepted vendor categories include handcrafted and artisan items such as jewelry, textiles, ceramics, wood and metal work, candles, handmade beauty products, artwork, gourmet packaged goods, pet accessories, and more. All items must be original and made by the vendor.

Payment will be collected upon approval of your application. Booth assignments and setup instructions will be sent via email one week before the event.

We’re excited to host an amazing lineup of vendors and look forward to your participation in making this year’s Oktoberfest a fantastic experience in Downtown Smithfield!

Terms & Conditions – Downtown Smithfield Oktoberfest 2025

By submitting an application to participate as a vendor at Downtown Smithfield’s Oktoberfest on Saturday, October 11, 2025, you agree to the following terms and conditions:

Event Operations

• Vendor setup begins at 8:00 AM and must be completed by 11:45 AM.

• No vehicle access will be allowed in the event space after 11:00 AM.

• Vendors must remain open for the entire event from 12:00 PM to 5:00 PM. Early breakdown is not permitted before 4:30pm.

• Booth assignments and setup instructions will be sent via email one week prior to the event.

Booth Regulations

• Each booth space is 10' x 10'. Vendors requiring additional space must reserve multiple spaces.

• Vendors are responsible for providing their own tents, tables, chairs, and setup equipment.

• No roaming sales, solicitation, or distribution outside your assigned booth space.

• All vendors must remove trash and materials from their booth space following the event.

Prohibited Items & Behavior

• The sale of alcohol, weapons, stun guns, silly string, ink dye, stink spray, or flea market-type items is strictly prohibited.

• Non-food vendors may not sell or give away drinks.

• Offensive or inappropriate displays, language, or conduct will not be tolerated.

• DSDC reserves the right to remove any vendor in violation of these rules.

Electrical Use

• Electricity is available at no charge but must be requested on your application.

• Vendors must bring their own cords and necessary connectors.

• Do not alter or tamper with electrical outlets or panels.

• Tampering with electrical systems will result in a $500 fine and removal from the event.

Sales Tax Requirements

• Vendors must display a valid Certificate of Registration from the NC Department of Revenue.

• Vendors are responsible for collecting and reporting applicable sales tax.

• For more information, visit www.dornc.com or contact:
  Sales & Use Tax Division
  NC Department of Revenue
  PO Box 25000
  Raleigh, NC 27640

By applying, you confirm that you have read, understand, and agree to abide by these terms. Let’s make Oktoberfest 2025 a safe, enjoyable, and successful community celebration!