Moonlight Movie Series: Food Vendor Application
About the application
Welcome to the Moonlight Movie Series Food Vendor Application! We are excited to announce that MOSAIC at Chatham Park is gearing up for an incredible movie series in 2026. We invite imaginative and passionate food trucks + vendors to collaborate with us in creating unforgettable events. Our Moonlight Movie Series draws in over 500 attendees each movie night!
By participating, you will have a wonderful opportunity to showcase your business to a varied audience, connect with the local community, and be part of a celebration centered around film.
Join us in transforming the Moonlight Movie Series into a memorable celebration of cinema and community spirit. We look forward to savoring the unique flavors you bring and sharing this remarkable experience with you and our guests. Let’s make this fall truly unforgettable!
About the event
Terms & Conditions
Welcome to the Moonlight Movie Series! We are excited to have you as a food vendor at this year's event. To ensure a safe, enjoyable, and successful experience for everyone, please review the following terms and conditions carefully.
Application and Selection
Application Process: All potential vendors must complete an application form by March 31st, 2026.
Selection Criteria: Vendors will be selected based on culinary diversity, quality, sustainability practices, and experience with large events.
Notification: Selected vendors will be notified via email 3 to 5 business days after submitting their application.
Health and Safety
Licensing: Vendors must possess a valid food service license + verification of food sales with Chatham County and comply with local health department regulations.
Sanitation: All vendors are required to maintain clean and sanitary booths at all times.
Safety Equipment: Vendors must equip their booths with fire extinguishers and first-aid kits.
Operational Guidelines
Setup and Breakdown: Vendors are required to set up by 5:15 PM on event days and must not begin breakdown before 9:00 PM.
Operating Hours: Food service should be available from 6:00 PM to 9:00 PM on the day of the event.
Liability and Insurance
Insurance Coverage: Vendors are required to maintain liability insurance.
Indemnification: Vendors agree to indemnify and hold harmless the 2026 Beach Music Series organizers from any claims arising from their participation.
Code of Conduct
Professionalism: All vendors and their staff are expected to conduct themselves professionally and courteously at all times.
Compliance: Vendors must comply with all event policies and instructions provided by event staff.
We look forward to your participation and are thrilled to showcase your culinary talents at the Moonlight Movie Series. If you have any questions or need further clarification, please do not hesitate to contact us. Thank you for joining us in creating a memorable event!
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Business Socials: (Facebook/ Instagram)
- How would you categorize your menu?
- What is your food price range?
- Do you understand that if you cancel without (minimum) two week notice OR do not attend more than 1 scheduled date you were registered for, you will not be allowed back to a MOSAIC event for the remainder of the season?
- Do you understand that you must reach out to Kristin L. Allen for all requirements for the Verification of Food Sales in Chatham County before the scheduled event you have chosen. I have listed below her contact information: Kristin L. Allen (Environmental Health Specialist) Email Address: kristin.lee@chathamcountync.gov Phone Number: 919-545-8377 If you do not submit your application with them, you forgo your spot at the MOSAIC Event Series?
- Do you understand that you must provide your own generator for power supply?
- Do you acknowledge that all food vendors are required to be on-site for setup by 5:15 PM for each movie night hosted at the drive-in movie parking lot for the 2026 Moonligh Movie Series?
- Do you permit MOSAIC at Chatham Park and its partner entities to utilize your logo and business information for marketing/advertisment purposes?
