Non-Profit Organizations

Non-Profit Vendor Description

Queer Holiday Market – Sunday, November 16, 2025
10:00 AM – 4:00 PM | Warehouse 215 | 215 E Grant Phoenix, AZ 85004

Non-Profit Vendors are recognized 501(c)(3), 501(c)(6), or mission-based community organizations that provide services, education, advocacy, or resources that align with GPECC’s values of equity, inclusion, and community support. Participation in the Queer Holiday Market offers non-profits a unique opportunity to connect with LGBTQ+ individuals, families, and allies during the holiday season.

Non-profits may use their booth to:

• Share information about their programs and services

• Collect donations or volunteer sign-ups

• Distribute outreach materials, brochures, and branded giveaways

• Engage attendees through raffles, games, or demonstrations

Note:
Non-profit vendors may not sell products at their booth unless pre-approved by GPECC. All booths must remain staffed for the duration of the event and comply with the setup and safety guidelines outlined in the vendor terms and conditions.

This is an excellent platform for increasing visibility, building relationships, and celebrating the values that unite our diverse community.

Non-Profit Vendor Terms and Conditions

Greater Phoenix Equality Chamber of Commerce
3rd Annual Queer Holiday Market
Event Date: Sunday, November 16, 2025
Event Time: 10:00 AM – 4:00 PM
Location: Warehouse215 | 215 E Grant Phoenix, AZ 85004

These terms apply to all registered non-profit organizations participating as vendors at the Queer Holiday Market.

1. Eligibility

• Must be a recognized 501(c)(3), 501(c)(6), or mission-based organization.

• A valid EIN or proof of nonprofit status may be requested during the application process.

2. Setup & Breakdown

• Setup begins at 8:00 AM and must be completed by 9:45 AM.

• Booths must remain open and staffed from 10:00 AM – 4:00 PM.

• Early breakdown is not allowed. Teardown begins at 4:00 PM, and vendors must vacate by 5:30 PM.

3. Booth Space & Equipment

• Standard booth space is 8x8 ft unless otherwise approved.

• Non-profits must provide their own tent/canopy, tables, chairs, displays, and signage.

• Tents must be secured with at least 25 lbs of weight per leg for safety.

• Requests for a 8x16 space must be made in advance and may incur an additional fee.

4. Permitted Activities

• Non-profit vendors may:

  • Distribute information, flyers, and branded materials

  • Collect donations, volunteer sign-ups, or newsletter subscriptions

  • Offer raffles, giveaways, or interactive activities

• Product sales are not permitted unless pre-approved in writing by GPECC.

5. Conduct & Clean-Up

• All vendors must maintain a respectful and welcoming presence consistent with the values of inclusion and community.

• Booth areas must be kept clean and clear of trash. Vendors are responsible for removing all waste and materials at the end of the event.

• No booth sharing is allowed unless authorized by GPECC.

6. Marketing & Promotion

• By participating, vendors grant GPECC permission to use event-related photos, videos, or organizational logos for promotional purposes.

• Non-profits are encouraged to promote their presence by tagging @gpeccaz on social media and using event hashtags.

7. Liability & Insurance

• Non-profit vendors participate at their own risk and are encouraged to carry general liability insurance.

• GPECC and the event venue are not responsible for any theft, injury, damage, or loss that may occur during the event.

8. Refund Policy

• Vendor fees are non-refundable, except in the case of cancellation by GPECC.

• No-shows or cancellations made within 30 days of the event will not be eligible for refunds and may impact future participation.

9. Final Instructions & Contact Info

• Final event logistics, including booth placement and setup map, will be sent via email the week of the event.

• For urgent day-of-event needs, contact Pedro Jungk at 505-304-5882.