Retail Vendors

This application is for retail vendors that sell items such as clothing, personal protection gear, books, outdoor items, henna artists, etc. Please note that submission of an application does not guarantee booth space. Approval is required first, after which you may secure your booth space with payment before the August 1st, 2025, deadline. Failure to make payment by the deadline will result in the release of your booth space to the next applicant in line.

The City of Katy disclaims any responsibility for statements, actions, omissions, or claims made by exhibitors regarding their marketing efforts and booth activities.

VENDOR LOAD IN: All vendors MUST be loaded in by Friday, October 10th by 8pm to participate. There will be NO load in Saturday morning. If vendors are not on site loading in by the date and time listed above, they will forfeit all paid fees and the right to participate in the festival.  

EXHIBIT SPACE: Each exhibit space measures 10 feet deep by 10 feet wide. Electricity is not provided.
All work and personal belongings, such as tables, chairs, and boxes, must remain within the assigned space.
Exhibitors must bring a canopy, no larger than 10’ x 10’, securely weighted and anchored against wind gusts and weather conditions.
Attendees are encouraged to bring their own drinks and snacks or utilize the available food vendors and drink booths.
UNOCCUPIED BOOTH SPACE AND REFUNDS: The City of Katy reserves the right to reassign unoccupied booth space or portions thereof without issuing refunds. No refunds will be given if a vendor chooses to cancel after August 31st, 2025. 
EVENT POSTPONEMENT OR CANCELLATION: The City of Katy is not liable for damages or expenses incurred by exhibitors due to event postponement, interruption, or cancellation beyond its control.
Refunds, if applicable, will be issued after deducting incurred expenses.
SPACE SHARING AND DISPLAY POLICIES: Exhibitors may share or assign their allotted spaces with written consent from the festival producer.
Only items specified in agreements may be displayed.
DEADLINE: Vendors are urged to complete contracts and payments promptly to ensure participation by the specified date.
EXCLUSIONS FROM EVENT: The City of Katy reserves the right to determine the suitability of exhibitor products, services, or activities.
Exhibitors must comply with event standards; non-compliance may result in exclusion or modification of displays.
POLICIES AND PROCEDURES: All booth renters are bound by the City of Katy's policies and procedures, as well as relevant fire, utility, and building codes.
Violation of policies may result in ejection without refund.
FACILITY RESTRICTIONS: Only vehicles involved in unloading or picking up booth items may enter the festival area.
Prohibited actions include drilling, nailing, or affixing items to property.
Exhibitors are responsible for any damage caused to the venue or other exhibitors' property.
Compliance with fire and safety regulations is mandatory.
Use of water in exhibits must be coordinated with the City of Katy.
Alcoholic beverages are not permitted.
Food giveaways require prior approval and compliance with health regulations.
Extension cords must be safely covered and secured.
EVENT CANCELLATION: The event will be canceled if there is a 60% chance of rain, with participants notified via email, text, and social media.
By completing this application, you acknowledge understanding and acceptance of all listed policies and procedures. You certify that all involved parties will be informed and comply with these policies and procedures as outlined.