Juneteenth - Exhibitors

Application for Exhibitor Space at our Juneteenth event! This event provides a wonderful platform for artisans and entrepreneurs to engage with the community, and be part of a cherished local event for the community. 

General Information: 

Our event will take place on Saturday, June 21, 2025, from 12:00 PM to 5:00 PM at 300 NE 2 St. Vendors must supply all equipment needed, including tents, lights, tables, chairs, and electrical supplies (electricity will be provided, please provide needs).

Vendors are welcome, but we will limit vendors per category to ensure a diverse and balanced offering. Please submit a list of items you will be selling on your application; edits may be requested to accommodate all vendors.

Event Protocol:

1. Setup and Breakdown:

   • Setup begins at 10:00 AM and must be completed by 11:30 AM.
   • Breakdown starts after 5:00 PM. Early breakdown is prohibited and will result in exclusion from future events.
   • All vehicles must be removed by 11:00 AM.

2. Booth Requirements:

   • Tents must be 10' x 10' and weighted down; no stakes are allowed.
   • Vendors must keep their areas neat and clean, with proper disposal of garbage and boxes.
   • Only items listed and approved on the application can be sold.

Requirements: Applicants must comply with all local business regulations and have any necessary permits or licenses.
Event Participation: Selected vendors are expected to provide a range of items showcasing their craftsmanship and to contribute to the event's atmosphere of diversity and creativity.
What We Provide:

Location: A designated space for your stall or setup within the event area.
Visibility: An opportunity to increase your brand’s visibility and connect with a wide audience.
Support: Inclusion in event-related marketing and promotional efforts, driving attendees to the craft vendor area. 

How to Apply:To apply for a vendor space at the event please submit the following information:- Business and contact details of your craft business or stall.
- A brief description of your business, including the types of products you offer and any unique features or specialties.
- Details of previous event participation and experience, if applicable.
- Any required permits or licenses related to your craft or business. Contact Information

Parks & Recreation Department - Special Event Vendor
Email: dbspecialevents@daniabeachfl.gov

For additional inquiries, you can contact the office at (954) 924-6800 ext. 3780.

This guide aims to streamline the application process and ensure a smooth and successful event for all vendors. 

1.Vendors must be set up 30 min before the announced opening time.
2. An application is a commitment to the show; however, if you must cancel please do so in writing to dbspecialevents@daniabeachfl.gov before June 16, 2025.
3. Further details regarding rules and complete instructions will be e-mailed to all exhibitors accepted.
4. You must adhere to hours for the event Saturday, June 21 from 12:00 PM to 5:00 PM. Early breakdown will result in exclusion from ANY future City of Dania Beach events.
5. Tents must be 10' x 10' in good condition, & tents must use weights as no stakes are allowed.
6. Set-up is from 10:00 AM - 11:30 AM. ALL VEHICLES MUST BE REMOVED BY 11:00 AM.
7. You, your staff, and your booth must remain neat, clean, and orderly. Conduct and displays must be appropriate. No garbage/boxes/etc. maybe in view. All boxes must be broken down before discarding.
8. Vendors are responsible for having appropriate licenses and collecting sales tax (if applicable).
9. If using tables, make sure they are properly covered. No Styrofoam or plastic is allowed in City parks.
10. The event staff & the City of Dania Beach will not be liable for any losses or damages at your booth/truck.
11. Only items listed and approved on this application will be allowed to be sold at the event.
12. IF you play music, the volume must be at a level that allows the adjacent vendors, staff members, and the public to conduct business in a normal voice. Failure to comply will result in forfeiture of booth space.
13. The City of Dania Beach reserves the right to reject or accept any vendor. Vendors will receive written confirmation of participation by June 13th, 2025.
14. Each company/organization participating as a Special Events Vendor shall indemnify and hold harmless, the City of Dania Beach and all sponsors from all claims, liabilities, costs, expenses, and damages which may result from the operation of their concession.
15. Participants in concessions will refrain from consuming & selling alcoholic beverages while working.

APPLICATION CHECKLIST:

• Completed vendor application including signed Vendor Rules and Regulations.
• Provide the attached signed Background Affidavit.
• Photos of your booth/merchandise

I am entering into a contract to participate in the City of Dania Beach Special Event on June 21, 2025. I agree to all management's rules and regulations. I understand this contract will be legally binding between the two parties once the application has been accepted. Vendors should insure their own exhibit and display materials. The City of Dania Beach does not and will not assume liability for theft, injury, or any other accident that may occur during the event to visitors or vendors. I, on behalf of the Vendor, do hereby knowingly, freely, and voluntarily assume all liability for any damage or injury that may occur as a result of the Vendor's participation in event(s) to be held at a Broward County park(s), and agree to release, waive, discharge, and covenant not to sue Broward County, its current and former officers, agents, employees, and volunteers (collectively, the “Releasees”) from any liability or claims for damage or injury that may be sustained by the Vendor, its officers, employees, or agents, or any third party directly or indirectly in conjunction with, or arising out of, the Vendor's participation in the event(s). I, on behalf of the Vendor, further agree to indemnify and hold harmless the Releasees from and against any and all causes of action, demands, claims, losses, liabilities, and expenditures of any kind, including attorneys' fees, court costs, and expenses (collectively, a “Claim”), raised or alleged to be caused, in whole or in part, by any intentional, reckless, or negligent act or omission of the Vendor, its current or former officers, employees, agents, or servants, arising from, relating to, or in connection with the Vendor's use of any Broward County park(s) or participation in the event(s). Contractor is an independent contractor providing these contracted services to Purchaser.
Completed vendor application including signed Vendor Rules and Regulations. Provide the attached signed Background Affidavit. Photos of your booth/merchandise
Certificate of Insurance naming the City of Dania Beach as an additionally insured (includes auto &workers comp) I am entering into a contract to participate in the City of Dania Beach Special Event on June 21, 2025. I agree to all management's rules and regulations. I understand this contract will be legally binding between the two parties once the application has been accepted. Vendors should insure their own exhibit and display materials. The City of Dania Beach does not and will not assume liability for theft, injury, or any other accident that may occur during the event to visitors or vendors. I, on behalf of the Vendor, do hereby knowingly, freely, and voluntarily assume all liability for any damage or injury that may occur as a result of the Vendor's participation in event(s) to be held at a Broward County park(s), and agree to release, waive, discharge, and covenant not to sue Broward County, its current and former officers, agents, employees, and volunteers (collectively, the “Releasees”) from any liability or claims for damage or injury that may be sustained by the Vendor, its officers, employees, or agents, or any third party directly or indirectly in conjunction with, or arising out of, the Vendor's participation in the event(s). I, on behalf of the Vendor, further agree to indemnify and hold harmless the Releasees from and against any and all causes of action, demands, claims, losses, liabilities, and expenditures of any kind, including attorneys' fees, court costs, and expenses (collectively, a “Claim”), raised or alleged to be caused, in whole or in part, by any intentional, reckless, or negligent act or omission of the Vendor, its current or former officers, employees, agents, or servants, arising from, relating to, or in connection with the Vendor's use of any Broward County park(s) or participation in the event(s). Contractor is an independent contractor providing these contracted services to Purchaser.