2025 Exhibitor Application
About the application
Welcome to the Willamette Valley Ag Expo! Please feel free to browse through our application and let us know if you have any questions. This is an electronic agreement and by selecting booths, you are validating and approving this agreement electronically.
About the event
Terms & Conditions
The terms and conditions contained in the documents indicated below are incorporated into this agreement by this reference and incorporated as if set fully herein. (Provided in Exhibitor handbook)
1a.General Terms and Conditions, Terms and Conditions for Exhibitors, Fire & Life Safety Rules, Bylaws & Policies of the WVAA.
1b.Insurance Terms and Conditions, including a certificate of proof of coverage of at least$1 million. Naming additional insured: Willamette Valley Ag Association, Expo and its agents and the Linn County Fair & Expo Center.
2.Exhibitor agrees that Exhibitor has read this agreement and will abide by the terms and conditions and the rules and regulations of the WVAE, WVAA and Linn County Fair & Expo Center, and understands that they shall apply, unless amended by written mutual consent of the parties.
3.The person signing this agreement warrants that he/she has authority to enter into Agreements on behalf of the exhibitor.
4.Exhibitor understands that there are additional arrangements to be made for parking passes, name tags, phone, power, Internet and furnishings and agrees to complete those orders as per specifications or understands additional costs or denial of service may result.
5.Terms of payment are:
5a.All fees are due and payable in full prior to show set up on 11/9/2025 at 5:00 p.m.
5b.Deposits and fees in full are due and payable upon receipt of invoice.
5c.All additional costs agreed to by the parties are due and payable at the time of service.
5d.If fees are not paid in the amount and time described on agreement and contract, then in addition to any other available remedy, the WVAE may cancel the agreement and permit.
5e.Canceled booth fees are non refundable past the time when building is considered sold out.
5f.If exhibitor fails to make all payments, WVAE shall avail itself to all remedies allowed under law to recover all amounts due to WVAE.
5g.All exhibitors are required to provide proof of liability insurance in the amount of $1million prior to exhibiting. WVAA and event staff reserve the right to approve or deny waivers of insurancebased on risk.
Prices
| 10 X 10 Booth | $460.00 | Non-refundable | 10 X 10 In Line Booth Space |
| 10 X 10 Corner Booth | SOLD OUT | Non-refundable | 10 X 10 Corner Booth Space |
| 10 X 20 Booth | SOLD OUT | Non-refundable | 10 X 20 In Line Booth Space |
| 10 X 20 Corner Booth | SOLD OUT | Non-refundable | 10 X 20 Corner Booth Space |
| 10 X 30 Booth | $990.00 | Non-refundable | 10 X 30 In Line Booth Space |
| 10 X 30 Corner Booth | $1,090.00 | Non-refundable | 10 X 30 Corner Booth Space |
| 20 X 20 Booth | $910.00 | Non-refundable | 20 X 20 Booth Soace |
| 20 X 20 Corner Booth | $1,010.00 | Non-refundable | 20 X 20 Corner Booth Space |
| 20 X 30 Booth | $1,345.00 | Non-refundable | 20 X 30 In Line Booth Space |
| 20 X 30 Corner Booth | $1,445.00 | Non-refundable | 20 X 30 Corner Booth Space |
| 20 X 40 Booth | $1,955.00 | Non-refundable | 20 X 40 In Line Booth Space |
| 20 X 40 Corner Booth | $2,055.00 | Non-refundable | 20 X 40 Corner Booth Space |
| 20 X 50 Booth | $2,410.00 | Non-refundable | 20 X 50 In Line Booth Space |
| 20 X 50 Corner Booth | $2,510.00 | Non-refundable | 20 X 50 Corner Booth Space |
| 20 X 60 Booth | $2,895.00 | Non-refundable | 20 X 60 In Line Booth Space |
| 20 X 60 Corner Booth | $2,995.00 | Non-refundable | 20 X 60 Corner Booth Space |
| 30 X 30 Booth | $2,015.00 | Non-refundable | 30 X 30 In Line Booth Space |
| 30 X 30 Corner Booth | $2,115.00 | Non-refundable | 30 X 30 Corner Booth Space |
| 30 X 40 Booth | $2,685.00 | Non-refundable | 30 X 40 In Line Booth Space |
| 30 X 40 Corner Booth | $2,785.00 | Non-refundable | 30 X 40 Corner Booth Space |
| 30 X 50 Booth | $3,300.00 | Non-refundable | 30 X 50 In Line Booth |
| 30 X 50 Corner Booth | $3,400.00 | Non-refundable | 30 X 50 Corner Booth Space |
| 30 X 60 Booth | $3,960.00 | Non-refundable | 30 X 60 In Line Booth |
| 30 X 60 Corner Booth | $4,060.00 | Non-refundable | 30 X 60 Corner Booth Space |
| 30 X 70 Booth | $4,620.00 | Non-refundable | 30 X 70 In Line Booth Space |
| 30 X 70 Corner Booth | $4,720.00 | Non-refundable | 30 X 70 Corner Booth |
| 40 X 50 Booth | $440.00 | Non-refundable | 40 X 50 In Line Booth Space |
| 40 X 50 Corner Booth | $4,500.00 | Non-refundable | 40 X 50 Corner Booth Space |
| 40 X 60 Booth | $5,280.00 | Non-refundable | 40 X 60 In Line Booth Space |
| 40 X 60 Corner Booth | $5,380.00 | Non-refundable | 40 X 60 Corner Booth Space |
| 50 X 50 Booth | $5,500.00 | Non-refundable | 50 X 50 In Line Booth Space |
| 50 X 50 Corner Booth | $5,600.00 | Non-refundable | 50 X 50 Corner Booth Space |
| 50 X 60 Booth | $6,600.00 | Non-refundable | 50 X 60 In Line Booth |
| 50 X 60 Corner Booth | $6,700.00 | Non-refundable | 50 X 60 Corner Booth Space |
| 60 X 70 Booth | $9,240.00 | Non-refundable | 60 X 70 In Line Booth Space |
| 60 X 70 Corner Booth | $9,340.00 | Non-refundable | 60 X 70 Corner Booth Space |
| Table | SOLD OUT | Non-refundable | Table Rental |
| Chair | SOLD OUT | Non-refundable | Chair Rental |
| Electrical | SOLD OUT | Non-refundable | 120 v Electrical Outlet for Booth Power |
| Bulk Space | $0.00 | Non-refundable | Bulk Space will be charged at 2.20 per square foot. Your application will be edited once approved to reflect size and price. |
| Parking Pass | $4.00 | Non-refundable | If your booth size is: You are entitled to: 10 x 10 = 2 passes @ no charge 10 x 20 = 4 passes @ no charge 10 x 30 = 6 passes @ no charge 20 x 20 = 8 passes @ no charge 20 x 30 =12 passes @ no charge 20 x 40 =16 passes @ no charge Maximum of 16 passes included. If you need more than what is included with your booth please order here. |
| 10 X 10 Booth Carpet | $89.00 | Non-refundable | 10 X 10 Booth Carpet - Primarily green - Some color options available but limited while supplies last. |
| 10 X 20 booth Carpet | $161.00 | Non-refundable | 10 X 20 Booth Carpet - Primarily green - Some color options available but limited while supplies last. |
| 10 X 30 Booth Carpet | $240.00 | Non-refundable | 10 X 30 Booth Carpet - Primarily green - Some color options available but limited while supplies last. |
| Sponsorship | $10.00 | Non-refundable |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Have you read and agreed to the terms and conditions?
- Forklift and material or property handling request and Waiver
- Insurance
- Nametags
- Processing Payment
Picture requirements
- Minimum pictures required: 0
