RETAIL VENDORS

Welcome to the Hala Festival Retail Vendor Application!

This application is for all vendors selling non-food items, including handmade goods, clothing, jewelry, art, gifts, and more.Please complete the application fully. Vendor spaces are limited and applications are subject to review and approval.Approved vendors will have their payment automatically processed after approval.Important: • Booth size: 10’ x 10’ outdoor space • Vendors must provide their own tent, tables, chairs, and display items. • This is a rain or shine event. No refunds unless canceled by Hala Festival organizers. Thank you for applying to be part of Hala Festival! We look forward to showcasing your business.

Hala Festival Vendor Terms & Conditions 

Welcome to Hala Festival!By submitting your vendor application and/or payment, you agree to comply with the following guidelines: 

1. Application Process

• All vendors must complete the application form fully and submit it by the listed deadline.

• Applications will be reviewed by the Hala Festival team. Submission does not guarantee approval.

• Vendors will only be charged upon approval of their application.

• Submitting an application indicates acceptance of all Hala Festival event policies and procedures.

2. Payment Policy

• Approved vendors will receive an invoice to complete payment.

• Payment must be submitted by the due date provided to secure your space.

• All payments are final and non-refundable, except if the event is canceled by Hala Festival organizers.

• Vendors who do not complete payment or fail to attend will forfeit their vendor fee.

3. Booth Requirements

 • Vendors are responsible for providing their own tents, tables, chairs, and displays.

 • Tents must be properly weighted and secured for safety. 

 • Vendors must operate within the dimensions assigned to them and may not expand beyond their allotted space.

 • Booth sharing, subletting, or reassignment is prohibited unless pre-approved by the Hala Festival team.

4. Permits and Licenses

• All food vendors must upload a valid Health Department Permit or Temporary Food Permit at the time of application.

• Vendors are responsible for ensuring compliance with all city, state, and federal regulations, including sales tax and business licensing requirements.

• Liability insurance is strongly recommended for all vendors.

5. Event Day Responsibilities

• Vendors must strictly follow setup and breakdown instructions provided before the event.

• Setup must be completed within the scheduled time frame. Late arrivals may forfeit their spot.

• All vendor spaces must be clean and clear of debris after breakdown.

• Vendors are responsible for any damages caused to the venue or equipment.

6. Conduct and Professionalism

• Hala Festival celebrates community, culture, and creativity. Vendors must uphold a positive, respectful, and professional attitude throughout the event.

• Any form of harassment, discrimination, disruptive behavior, or non-compliance with event rules will result in immediate removal without refund.

7. Prohibited Items

• Vendors may not sell illegal, hazardous, counterfeit, or unauthorized products, including weapons, alcohol, or controlled substances.

• Violations of this policy will lead to immediate removal from the event without refund. 

8. Weather Policy

• Hala Festival is a rain or shine event. 

• Vendors must be prepared for various weather conditions and are responsible for protecting their merchandise and setup accordingly.

• No refunds will be issued due to weather conditions.

9. Marketing & Media Use

• Vendors grant permission to Hala Festival to use their business name, images, products, and booth displays for event marketing and promotional purposes.

• Vendors are encouraged to promote their participation and tag @hala.festival in social media posts.

10. Liability Waiver

• Vendors participate at their own risk.

• Hala Festival, its organizers, staff, and partners are not responsible for any loss, theft, damage, injury, or other claims resulting from participation.

• Vendors agree to indemnify and hold harmless Hala Festival from any legal claims or liabilities arising from their operations at the event.for more information please contact us at info@halafestival.com