Round Top Folk Festival Artist Application

Apply here to be a vendor and/or demonstrator at our annual Round Top Folk Festival to be held on Friday and Saturday, November 7th and 8th. November 7th is our field trip day and is geared towards participants that will demonstrate their craft and speak to school children about it. On Saturday, November 8 our festival is open to the public. For artists that are not demonstrating, locations will be limited to our front greenway. You must provide your own tent, tables, and chair if you are located on the greenway.

 Historic Park locations (including some inside areas) will be available on a limited basis to artists that are demonstrating a skill. If you want to be considered for a location in the historic park, please indicate that in your application. Be sure to explain what you will be demonstrating. Preference will be given to participants who indicate a strong desire and ability to demonstrate their craft to the public on both days. Historic park locations are limited to two tables only. We can supply one table and up two chairs for those selected to set up in the Historic Park. We do not charge a vendor or application fee. If accepted, you will receive additional information regarding set-up and details.

Definitions:

Burritt - Burritt on the Mountain (Burritt) is a museum and the exclusive owner and operator of the Round Top Folk Festival (Festival), an annual event held on the museum grounds in Huntsville, Alabama.

Festival – The annual Round Top Folk Festival held on Burritt’s grounds the first weekend of November.

Rules, Terms and Conditions:

1.      Applicant acknowledges that he/she is fully authorized to enter into this Agreement on behalf of the person/business/organization named in this application.

2.      This Agreement shall be in effect from the date this is signed (electronically or physically) and returned through November 8, 2025 at 8 p.m.

3.      All participant exhibits must be fully contained within the confines of the space assigned by Burritt. Participant exhibits, demonstrations or other activities shall not interfere with other vendors/demonstrators. Participants shall not operate visual or sound systems in any manner that disturbs or interferes with other vendors/demonstrators. Participants may not block any access or travel way in the Festival area, or the access or travel way of other participants. Participants shall not roam the Festival area or parking areas to sell products or promote his/her business. Participants shall not place signs in the Festival area or parking areas to promote his/her business. Signs and other advertisements are limited to the confines of a participant’s assigned space.

4.      Participants may not assign, sublet, share all or any part of his/her assigned space to any other person or third party without the prior written approval of Burritt.

5.      If the participant is setting up a canopy tent at their assigned location, the tent will be no larger than 10 ft. x 10 ft. The tent must be secured with 50 pounds of weight on each leg (corner). Tent stakes may not be used. We recommend that tents have full length flaps that can be secured around all sides of the tent to deal with weather conditions and to safeguard the contents of the tent throughout the festival dates.

6.      Set Up times and guidelines are as follows:

Friday participants may set up on Thursday afternoon from 3:00-5:00 and/or on Friday morning from 7:45- 8:45. Students begin arriving on Friday at 8:45, and participants must be set up and in place by this time. Participants with Historic Park locations assigned to them may drive carefully into the Historic Park for set up. They should drop off their items and then move their vehicles to a designated parking spot outside of the Historic Park. Vehicles must be out of the Historic Park by 8:30 on Friday morning. Artists participating both days may leave their booth set up until the festival ends on Saturday evening.

Saturday participants may set up on Friday afternoon from 3:00-5:00 and Saturday morning from 8:30-10:00. The festival begins at 10:00 on Saturday morning, and participants must be set up and in place by this time. Participants may drive carefully into the Historic Park for set up if they have been assigned a Historic Park booth location. They should drop off their items and then move their vehicles to a designated parking spot outside of the Historic Park. Vehicles must be out of the Historic Park by 9:30 a.m. Artisans who have a booth location on the greenway may park in our main lot and use the front gate to access their area for set-up. Vehicles must be out of this lot and in the designated vendor parking area by 9:30 a.m.

7.      All participants’ displays must remain open during Festival hours, and participants may not begin tear down until the Festival ends each day. Vendors/demonstrators who are only participating on Friday for the field trip groups may begin tear down at 1:45 p.m. Vendors/demonstrators who complete their participation on Saturday may begin tear down at 4:00 p.m. Participants are required to clean up their space and dispose of trash before vacating the Festival area. Tear down must be completed by 4:00 p.m. on Friday and by 5:30 p.m. on Saturday.

8.      Drugs, firearms, fireworks, explosives (including pop caps), or items deemed by Burritt to be obscene, controversial, inappropriate, or otherwise inconsistent with the rules, policies and mission of Burritt are prohibited. Burritt reserves the right to restrict, reject, or remove any exhibit if in its sole discretion, Burritt determines it is objectionable or inappropriate. We aske that our vendors and demonstrators refrain from consuming alcohol during this event.

9.      Participant agrees to comply with all Burritt rules, policies, and procedures, and all local and federal laws and regulations in connection with his/her participation in the Festival. Failure to comply shall be grounds for removal from the Festival. Burritt reserves the right to remove any vendor/demonstrator who violates the terms of this agreement.

10.   Burritt expressly disclaims any obligation or representation related to the number of persons attending the Festival, or the revenue to be derived there from. This section shall survive the termination, cancellation, or expiration of this agreement for any reason.

11.   Participants who sell items during the festival must collect sales tax. If participants plan to submit their own sales tax using their city or state privilege license, they must indicate this on their application. It is their responsibility to collect and submit their sales tax. If participants are selling items and they do not have a privilege license, they must submit a completed Event Vendor Form and the required taxes to Burritt on Saturday. These sales taxes will be submitted by Burritt staff using Burritt’s Retail Event Sponsor license. It is the responsibility of all vendors to collect sales tax.

12.   Participant grants Burritt the nonexclusive right to use and display vendor’s trade name, logos, and trademarks provided to Burritt for the purposes of promoting the Festival.

13.   We reserve the right to postpone or cancel the event due to circumstances beyond our control such as natural disaster or emergency or as required to protect the safety of participants and volunteers. We reserve the right to change the details of the event without prior notice.