2025 Clatsop County Fair - FOOD Vendor WAITLIST Application
About the application
We have reached our capacity for food vendors for the 2025 Clatsop County Fair.
Applications submitted from this point forward will be considered for our waitlist.
If a space becomes available, we will contact vendors.
BEFORE submitting a vendor application please read the 2025 Clatsop County Fair Vendor Information, Rules & Regulations Handbook. This document is uploaded in the application or can be downloaded at www.clatsopcofair.com. The deadline for Food Vendor Applications is July 1, 2025 or until vendor capacity is reached. Submitting a vendor application allows you to be considered for a space at the 2025 Clatsop County Fair. This application is neither an offer, nor guarantee of space. Please fill out this application completely and be sure that the information you give is accurate. Missing information may require the Clatsop County Fair Management to decline the application. Clatsop County Fair Management will determine the location of booths. Locations are subject to change from year to year. QUESTIONS? Please review the 2025 Clatsop County Fair Vendor Information, Rules & Regulations Handbook. Still have questions? Email: fair@clatsopcounty.gov Phone: 503-325-4600 Website: www.clatsopcofair.com
About the event
Terms & Conditions
PAYMENT: If the vendor application is approved, the payment information submitted with this application will be processed at the time of approval. If the vendor application is approved and the vendor opts to pay by cash or check, payment must be received within ten (10) days of the application being approved. If payment is not received within ten (10) days, without alternate payment arrangements being made with Clatsop County Fair Management, the approved vendor may be rejected. 15% of Gross Sales (Food Vendors Only): 15% of gross sales or the booth fee, whichever is higher will be considered final payment collected on the last day of the fair. Extra booth space above the base size is in addition to the 15% of sales. Register tape showing gross sales must be turned in at the Fair & Expo Office at the close of business daily. A $300 penalty fee will be charged if daily gross sales are not reported. If payment is not provided on the last day of fair, the vendor will not be invited to return to subsequent fairs. CANCELLATION/REFUND POLICY: Approved exhibitors/vendors cancelling their booth space BEFORE JULY 1 are entitled to a 50% refund. NO refunds will be issued for cancellations after July 1. There will be no exceptions to this policy. INSURANCE: If the vendor application is approved, the vendor will be required to provide a copy of their Certificate of Liability Insurance ($1,000,000) listing the Clatsop County Fair & Expo as additional insured (please refer to the Vendor Information, Rules & Regulations Handbook for more detailed information). ALL vendors must provide this insurance at least 7 days before the event. IF APPROVED the approval of the application is not a conveyance of an interest in real property, a lease agreement or any other similar disposition. It constitutes nothing more than limited contract permission to use the area(s), facilities, and/or equipment and/or supplies identified in the vendor application. No permission is given to: improve, damage or alter the real or personal property of the Clatsop County Fair & Expo Center and Clatsop County.
QUESTIONS? Please review the 2025 Clatsop County Fair Vendor Information, Rules & Regulations Handbook. Still have questions? Email: fair@clatsopcounty.gov Phone: 503-325-4600 Website: www.clatsopcofair.com
Prices
| Food Vendor Booth Base Size 15' (frontal footage) x 20' (depth) | $200.00 | Food vendor booth base size is 15' (frontal footage) x 20' (depth). Additional fee for space over base booth size is $1.00 per additional square foot (subject to availability) and this fee is in addition to the percentage required on gross sales. | |
| Additional square footage of booth space. | $1.00 | The base food booth size is: 15' (frontal footage) x 20' (depth) . If your booth space is larger than this, any additional square footage will need to be accounted for here. This fee is in addition to the percentage required on gross sales. Additional footage subject to availability. | |
| RV Camping (If camping, select the number of nights) | $22.10 | RV camping is $20 per night + 10.5% transient room tax (includes power/water/no sewer). Limited power and water connections available. Please note that RVs will be blocked in during Fair hours. Vendors must follow all campground rules, dumping of grey/black water is prohibited and could result in expulsion from the campsite. | |
| Tent Camping (If camping, select the number of nights) | $11.05 | Tent camping is $10 per night + 10.5% transient room tax. Vendors must follow campground rules. |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Have you attended the Clatsop County Fair as a vendor before? If so, what year(s) if known?
- Upload booth images or a sketch.
- Upload photos of your products.
- Upload your logo. (Optional)
- Write a short description of your business. Please include your business name and the city/state where your business is based.
- List and describe items for sale. Include menu and pricing.
- My booth is a:
- If you selected "Other" as a type of booth space please describe your booth type here:
- Do you have a removable hitch? (If not, include the hitch in the dimensions asked in the next question)
- What are the dimensions of your trailer/booth (frontal footage x depth)?
- What are the dimensions that you will need for a booth space footprint at the Fair (frontal footage x depth)?
- Sales are from:
- Will you produce grease? If so, approx. how many gallons per day?
- How many gallons of gray water do you think you will produce per day?
- Do you require electricity?
- If you answered "Yes" to needing access to electricity: Each vendor is responsible for their own outlet power strip and extension cord(s) at least 50' to connect to a power source. List what electrical needs you have below (Amps/Volts) and be as specific as possible.
- What do you accept for customer payment? (List below)
- I permit the Clatsop County Fair & Expo to release my contact information to members of the public upon request only. The Clatsop County Fair & Expo may share my contact information with members of the media for purpose of promoting this event and/or event guide advertising opportunities.
- I read and understand the 2025 Clatsop County Fair Vendor Information, Rules & Regulations Handbook and agree to the terms and conditions.
- I understand that 15% of gross sales or the booth fee, whichever is higher will be considered final payment. If additional booth space above the base size is purchased, I understand that this fee is in addition to the 15% of gross sales.
- I understand that my booth must be fully open during the hours of the Fair and that opening late or closing early on any day during Fair will result in not being allowed to return to the Clatsop County Fair.
- By signing your FIRST and LAST name, you read and acknowledge the Hold Harmless Agreement.
