2025 Freedom Fest Vendor Application

Join us as a vendor at the City of Springfield's annual Freedom Fest Celebration! Boasting attendance growth of 5,000 in 2021 to 9,300 in 2023.  

Vendor space is limited and is offered first come, first serve.  A completed application does not equal acceptance into the event.  Application review and approval will be ongoing until booth space is sold out.

No food vendor applications will be accepted. 

All booth spaces are 10'x10'.  Vendors may request to purchase up to two (2) vendor booth spaces, equaling a 10'x20' booth space. 

VENDOR GUIDELINES

Vendor will comply with all applicable local, state, and federal laws. Failure to do so may result in immediate forfeiture of vendor status. 

Upon approval, vendor acknowledges that they will participate in the event. 

Late notice cancellation:  If after being approved you are unable to attend the event, notification must be provided via email as soon as possible but no later than three (3) days prior to the event. 

Vendor booth is not guaranteed until payment and insurance certificate are provided.   

Product exclusivity is not guaranteed. 

Vendor booth sharing will not be permitted.

RESTRICTIONS - Vendors shall not: 

1. Sell or distribute alcohol; 

2. Leave a vehicle, cart or their booth unattended; 

3. Park at a designated spot overnight, unless written permission is provided by event organizer; 

4. Drive on event grounds during event hours; 

5. Vape, use tobacco products or other mind-altering substances, or consume alcohol while on event premises; 

6. Have pets/live animals for sale or accompanied by vendors; 

7. Sell or distribute items in glass containers. 

INCLEMENT WEATHER

Refunds may be offered if the event organizer cancels the event due to inclement weather prior to the day of the event.  

CERTIFICATE OF INSURANCE

All approved vendors are required to provide a Certificate of Insurance naming the City of Springfield as additional insured.  This policy must have a minimum coverage of one-million-dollars ($1,000,000.00).  Vendor insurance is due with payment.  

VENDOR LOCATION + SETUP/TEARDOWN

VENDOR BOOTH LOCATION 

1. At least three (3) days prior to the event, vendors will receive an email with setup location, setup time, teardown time, parking information and all other event-related details. 

2. Your entire set-up must fit in your requested booth space, either 10'x10' or 10'x20' space.  

SETUP & TEARDOWN 

1. Vendor is responsible for all setup needs: table(s), chair(s), shade device(s), staffing, materials, etc. Waste receptacles will be available onsite. 

2. Vehicles are permitted in the event area for setup purposes from 11:00 a.m. to 3:30 p.m. on the day of the event. Vendors must IMMEDIATELY unload in the assigned vendor booth space then move vehicle to the designated parking area. 

3. Vendor teardown will begin after the event ends. No early teardown is allowed. Vehicles will only be allowed in the event area once the crowd has cleared. 

4. If vendor chooses to use a tent it must be clean, in working condition, and secured. NO EXCEPTIONS.  It is the responsibility of the vendor to minimize risk. 

5. Vendor is responsible for removal of all waste and any items brought into the event by the vendor.  Waste receptacles will be available onsite. 

PAYMENT

Payment instructions will be provided to approved vendors via email.