Non Profit Booth Application

Sonoma County Juneteenth Festival – Nonprofit Vendor Information

The Sonoma County Juneteenth Festival invites nonprofit organizations to participate in this historic and culturally significant event! This is an excellent opportunity for nonprofits to connect with the community, share their mission, and engage with festival-goers in a meaningful way.

• Community Engagement: Increase awareness about your organization’s mission and impact.

• Networking Opportunities: Connect with like-minded organizations, community leaders, and potential supporters.

• Cultural Celebration: Support a festival that honors Black history, resilience, and empowerment while showcasing the services and programs your nonprofit offers.

• A designated booth space to distribute materials, interact with attendees, and share information about your programs and initiatives.

• An opportunity to build relationships, recruit volunteers, and expand your outreach efforts.

• A vibrant festival atmosphere with live performances, food, art, and cultural experiences.

Nonprofit vendor spaces are limited, and applications will be reviewed to ensure a diverse range of community organizations are represented. Apply now to secure your spot and be part of this inspiring event!

Sonoma County Juneteenth Festival – Nonprofit Vendor Terms & Conditions

By applying to participate as a nonprofit vendor at the Sonoma County Juneteenth Festival, you agree to the following terms and conditions. These guidelines help ensure a smooth, safe, and successful event for all participants.

• Review Process: Submitting an application does not guarantee acceptance. All applications will be reviewed by the festival board to ensure a diverse range of organizations are represented.

• Notification: Accepted vendors will be notified via email with setup instructions and event details.

• Non-Refundable Fee: If a booth fee applies, it is non-refundable, regardless of cancellations, no-shows, inclement weather, or other unforeseen circumstances.

• Payment Deadline: Fees (if applicable) must be paid by the specified deadline to confirm participation.

• Setup & Breakdown: Vendors must adhere to designated setup and breakdown times. Late arrivals may result in forfeiture of the booth space.

• Display Requirements: Vendors are responsible for bringing their own tables, chairs, banners, and materials. Booths must be professional, organized, and staffed throughout the event.

• Marketing & Materials: All materials distributed must align with the mission and values of the festival. No political endorsements, hate speech, or controversial messaging will be permitted.

• Sales Restrictions: Nonprofit vendors may only sell products or accept donations if pre-approved by the festival board. All transactions must comply with local sales tax regulations.

• Tax Responsibility: If selling items, vendors are responsible for collecting and remitting any applicable sales tax (Santa Rosa’s current sales tax rate is approximately 10.00%).

• Risk Assumption: Participation is at your own risk. The festival organizers, sponsors, and venue are not responsible for any loss, damage, or injury.

• Indemnification: Vendors agree to indemnify and hold harmless the Sonoma County Juneteenth Festival, its organizers, and the City of Santa Rosa from any claims, damages, or liabilities arising from their participation.

• Cancellation Policy: The festival reserves the right to cancel or modify the event due to weather, safety concerns, or other unforeseen circumstances. No refunds will be issued in case of cancellation.

• Compliance: Vendors must follow any additional event guidelines or instructions from festival organizers.

By submitting an application and participating as a nonprofit vendor, you confirm that you have read, understood, and agree to these terms and conditions.