Craft Vendor/ Artist

INDEMNIFICATION
By participating in the festival, all vendors accept full responsibility—individually and collectively—for any loss, personal injury, death, or damage resulting from their own actions or the actions of their employees, agents, or representatives.

Vendors agree to indemnify and hold harmless Calera Main Street, the City of Calera, event staff and volunteers, and the owners of the Calera Courtyard property from any claims, losses, damages, costs, or expenses (including attorney’s fees) arising from the vendor’s negligence or that of their team.

APPLICANT STATEMENT
By submitting this application, I agree to follow all Information, Terms, Conditions, Guidelines, and General Release requirements of the First Friday Festival. I understand that I am responsible for obtaining any and all required permits and licenses.

I also agree not to hold Calera Main Street, the City of Calera, or any affiliated individuals or organizations liable for any damages, claims, or issues related to the sale or distribution of my products.

ELIGIBILITY

Participation is open to all artists, makers, producers, and resellers age 18 or older.

All applicants are subject to approval by the Festival Committee. The Committee reserves the right to accept or deny any applicant and to approve or reject specific products, artwork, or designs.

Vendors whose products directly compete with a Calera Main Street merchant will not be approved.

Producers may sell their own farm or kitchen goods, including (but not limited to): fruits, vegetables, eggs, flowers, plants, cheese, cider, jams, jellies, relishes, honey, home-canned goods, and baked goods.

Health Department regulations apply. It is the vendor's responsibility to know and comply with all health and safety rules. Contact the Health Department for required inspections and approvals. No on-site cooking is allowed without prior written approval from the Festival Committee.

Vendors are responsible for complying with all local, state, and federal regulations relating to the production, handling, preparation, labeling, and safety of their products.

All exhibitors are solely responsible for their products. Calera Main Street, the City of Calera, and the Festival Committee are not liable for any products sold or exhibited. Vendors must carry their own product and liability insurance.

WEATHER POLICY

The Festival operates rain or shine. Be prepared for the elements.

Cancellation will only occur in the case of severe weather. If the Festival is cancelled due to dangerous conditions, vendors may request a refund. Updates will be shared on the Festival’s official Facebook page: https://www.facebook.com/CaleraMainStreet2019

SET-UP

• Set-up hours: 2:00 PM – 4:30 PM

• Vendors must be fully set up and ready by 5:00 PM.

• Food trucks: Arrive as early as possible to ensure proper placement.

• Check in with the Festival Coordinator or volunteer upon arrival for booth location.

• Vendors may unload at their space, then immediately move vehicles to vendor parking before completing setup.

Note: Festival layout may change monthly. Always review the map and instructions emailed the week of the event.

DISPLAY GUIDELINES

• Displays should be clean, creative, and visually appealing.

• Keep walkways clear—avoid trip hazards.

• Battery-powered lights are highly recommended—lighting is limited after dark.

PRE-FESTIVAL INFORMATION

An informational packet with a festival map, set-up and breakdown instructions, and other event details will be emailed by the Wednesday before each First Friday.

SALES & TAXES

Vendors are responsible for collecting and reporting their own sales tax.

A business license is not required for this event. Vendor fees support Calera Main Street, a registered non-profit organization, and cover administrative, promotional, and operational costs.

EXHIBITOR RULES & REGULATIONS

1. The vendor or a designated representative must be present during festival hours.

2. Only products or artwork approved by the Committee may be sold.

3. Early teardown or departure is not allowed. Violators will not be invited back unless proof of emergency is provided.

4. The sale of live animals is strictly prohibited.

5. Generators may only be used with prior approval and the vendor assumes full liability.

6. Unapproved solicitation for political, commercial, or charitable purposes is not permitted.

7. All vendors must be 18+. Children may assist but must be supervised by an adult.

8. Possession or use of alcohol, drugs, or gambling on festival grounds is prohibited.

9. Deceptive, fraudulent, or collusive practices are grounds for immediate removal.

10. Profanity, aggressive behavior, or disrespectful conduct will not be tolerated.

11. Vendors must help maintain a positive, community-minded atmosphere.

12. Vendors are responsible for cleaning their booth space—leave no trace.

13. Violations of any rules will result in removal without refund.

GENERAL RELEASE

By participating, the vendor releases and discharges Calera Main Street, the City of Calera, Calera Courtyard property owners, and all employees, agents, and volunteers from all claims related to loss, damage, or injury occurring during the event.

Calera Main Street is not responsible for:

• Vendor negligence

• Force majeure events (including but not limited to weather, emergencies, or public health events like COVID)

• Costs or damages from rescheduling or cancellations

By participating, vendors grant Calera Main Street permission to use submitted photos, logos, and likenesses in promotional materials.

The Festival Committee reserves the right to make final decisions and adjustments to all terms, conditions, and rules.

AGREEMENT CONFIRMATION

By submitting a 2025 First Friday application, the exhibitor confirms they have read, understand, and agree to all terms, conditions, guidelines, rules, and general release outlined above.