Arts & Crafts Vendor

Sonoma County Juneteenth Festival – Arts & Crafts Vendor Information

Thank you for your interest in becoming an arts and crafts vendor at the Sonoma County Juneteenth Festival! This event offers a unique opportunity to showcase your creative work and connect with a diverse community celebrating freedom, culture, and art.

• Community Engagement: Share your artistic creations with an engaged and culturally diverse audience.

• Creative Showcase: Highlight your unique craftsmanship and support local artisans.

• Cultural Celebration: Contribute to a historic event that honors Black history, resilience, and creativity.

• Application Review: Please note that submitting an application does not guarantee acceptance. All applications will be carefully reviewed by our board, considering the diversity of offerings and overall event needs.

• Non-Refundable Fee: Upon acceptance, the vendor fee is non-refundable regardless of cancellation, inclement weather, or unforeseen circumstances.

• Creative Products: Vendors should offer unique, handmade, or artistically curated items that reflect the spirit of the festival.

• Display & Setup: Bring your own display materials, signage, tables, and chairs. Detailed setup guidelines will be provided upon acceptance.

• Compliance: Ensure all items meet local regulations and that any artwork or crafts respect community standards.

• Sales Tax: Please be aware of local sales tax requirements, such as the Santa Rosa sales tax rate of approximately 10.00%, which may apply to your transactions.

Sonoma County Juneteenth Festival – Arts & Crafts Vendor Terms & Conditions

By applying to be an arts & crafts vendor at the Sonoma County Juneteenth Festival, you agree to the following terms and conditions. These guidelines are established to ensure a safe, successful, and enjoyable event for all participants.

• Review Process: Submission of an application does not guarantee acceptance. All applications will be reviewed by the festival board to ensure a balanced mix of vendors that meets event needs.

• Notification: Accepted vendors will be notified via email with additional details and setup instructions.

• Non-Refundable Fee: Upon acceptance, the vendor fee is non-refundable. This applies in all cases, including cancellations, no-shows, inclement weather, or any unforeseen circumstances.

• Fee Payment: Payment must be completed by the deadline specified in the vendor notification. Late payments may result in forfeiture of your vendor space.

• Creative Merchandise: Vendors must offer original, handmade, or artistically curated items that align with the spirit of the festival.

• Compliance: All products must comply with local, state, and festival regulations. Vendors are responsible for ensuring that their merchandise meets any applicable safety, labeling, and quality standards.

• Setup Times: Vendors are required to complete setup during the designated time. Late arrivals risk losing their allocated space.

• Equipment & Display: Each vendor is responsible for providing their own display materials, tables, chairs, and signage. Detailed setup guidelines will be provided upon acceptance.

• Maintenance: Vendors must maintain a clean and orderly booth area throughout the event.

• Sales Tax Collection: Vendors are responsible for collecting and remitting applicable sales taxes (e.g., the current Santa Rosa sales tax rate of approximately 10.00%) on their sales.

• Record Keeping: Maintain proper documentation of all transactions for tax and audit purposes.

• Risk Assumption: Vendors participate at their own risk. The festival organizers, sponsors, and venue are not responsible for any loss, damage, or injury incurred by vendors.

• Indemnification: Vendors agree to indemnify and hold harmless the Sonoma County Juneteenth Festival, its organizers, and the City of Santa Rosa from any claims, damages, or liabilities arising from their participation.

• Cancellation Policy: The festival reserves the right to cancel or modify the event due to unforeseen circumstances such as inclement weather, safety concerns, or government regulations. No refunds will be issued if the event is canceled or rescheduled.

• Vendor Responsibilities: In the event of a cancellation or significant modification, vendors must adhere to any instructions provided by festival organizers regarding the handling of merchandise and booth setup.

By submitting an application and participating as an arts & crafts vendor, you acknowledge that you have read, understood, and agree to these terms and conditions. For any questions or further clarification, please contact us. 

We appreciate your interest in contributing to the vibrant cultural tapestry of the Sonoma County Juneteenth Festival and look forward to a creative and inspiring event!