Application is in draft mode by event organizer
Application

Food Vendors

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Deadline: Sep 30, 2022 11:59 pm (GMT-05:00) Eastern Time (US & Canada)
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Reggae Fest FL 1st Annual
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Date: Nov 12, 2022 11:00 am - Nov 12, 2022 10:00 pm (EST)
place
Boynton Beach, Florida
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$ 677.00

About the application

THINGS YOU NEED TO KNOW MUST BE REGGAE THEMED

EVENT DATES & TIMES:
Sat., Nov. 12th, 2022 (11am – 10pm)

LOCATION:
Boynton Beach Amphitheater
120 East Ocean Avenue
Boynton Beach, FL 33435

FOOD EXHIBITOR FEES: (Eco-Friendly Products recommended)
** 7% Florida Sales Tax will be added to booth fees at check-out**

$35 Application Fee (non-refundable) upon completion of online application
$600 Booth fee (does NOT include tent, table or chairs)

Please note: “applying” for the show does not mean that you are automatically in the show. Your application must first be reviewed and approved online by our committee. You will receive notification of acceptance.

We ask for a payment plan as follows:
-Non-refundable application fee upon completion of online application.
-Balance of booth fee in full upon acceptance into show

FOOD Exhibitor $600 + $42.00 sales tax = $642.00

10x10 Rental Pkg (Tent, Table, 2 Chairs & Sides) in addition to above booth fee $280 + $19.60 sales tax = $299.60

Booth Spaces are 10’ X 10’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly. For double booth (10x20), you must select two booths.

Must Be REGGAE Themed or Inspired FOOD VENDOR SET UP BEGINS at 5:00 pm, Friday, November 11th. 
Special booth space and special needs requests will be accepted but are not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Additional charges may apply. Please include all booth requests on the registration form.

During the show, all exhibits will be visited by a Reggae Fest representative to ensure that they are in compliance with our event policies. It is the exclusive right and responsibility of the Event Staff to call for the removal of an exhibitor that is not in compliance with the Reggae Fest FL policies and requirements. Non-compliance may result in expulsion from the Reggae Fest FL or refusal of future event participation.

All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires 40 pounds per leg (more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. You must use 40 lb weights (weights only) on each leg to anchor your booths down. You will not be able to setup if not properly weighted. No Staking

Balances Due:
Anyone with an outstanding balance, will not be permitted to exhibit at show. If determined that you have a balance due, you must pay cash upon check-in.

PARKING:
Parking is located at the City of Boynton Beach.

Booth Tear Down:
Packing up of booth supplies may begin at 10:00 pm on Saturday and must be completed no later than 11:00 pm. You must CART in/out everything. No vehicles on site. We suggest that you bring dollies and hand trucks to remove your booth valuables to remove any items at close of event.

Items to Bring:
Handy items you may want to bring to setup your booth include - staple gun, cable ties, duct tape, pens, batteries, and scissors.

Electricity:
NO ELECTRICITY is provided. Insurance: All vendors are required to provide Liability Insurance 1 Mil/ 2 Mil - with additional insured as follows: City of Boynton Beach 100 East Ocean Avenue Boynton Beach, FL 33435 email to: info@festivalmanagementgroup.com
Security
You are responsible for all valuables, items, and prizes at your booth.

Equipment
Unless you have ordered (and paid for) a rental package, you are responsible to provide your own tent, weights, table, and chairs.

Sales Tax:
Exhibitors are responsible for the collection, payment, and reporting of their own sales tax. We will email you a Sales Tax Form with your setup information prior to the event.

Staffing
Please make sure the people staffing your booth are familiar with Reggae Fest Booth Policies & Guidelines.

Cancellation Policy
No refunds for any fees paid. Application fee taken immediately upon application received.
Once Committee approves you for the show, you will receive an acceptance email with additional information when booth payment is due.

No Show Policy
Exhibitors who have not checked in and/or notified event with a message via festival office phone (561-274-4663), or email (nancy@festivalmanagementgroup.com) by 8:00 am on the day of event, will be considered a NO SHOW and the assigned space will be forfeited.

*Dates and details subject to change*

SETUP DATE & TIME:
Friday, Nov. 11th 5:00pm – 7:30pm (must be off property by 7:30pm)

DIRECTIONS:I95 to Boynton Beach Blvd. (exit 57, SR 804) head east to NE 1st Street turn right, parking is on the right.

BOOTH HOURS:
Saturday, Nov. 12th (10:00am – 10:00pm) We open at 11:am

During Check-In it is nearly IMPOSSIBLE to answer all phone calls. If you need assistance or have any questions leading up to the event, please call Cheryl Smith 561-409-5966
We look forward to another great show with you!

About the event

Reggae Fest FL embraces cultural diversity by uniting communities through love, humility, food, and MUSIC! Under one umbrella, people of all ages are welcomed for a taste of reggae culture, sound tracked by the music of island life. Reggae music brings us together, unites communities, and serves as a rallying cry when everything else seems to fall on deaf ears. Join us in beautiful Boynton Beach FL & unite with reggae performers & artists from all over the country!
FMG
FMG
Contact Organizer
FMG
FMG
Contact Organizer

Terms & Conditions

The REGGAE FEST FL reserves the right to not accept any vendor for any reason.Exhibitor Rules & Regulations Please read it carefully before submitting an application. If you are unable to meet our criteria, please do not apply.  1. The application fee is deposited upon receipt and is non-refundable. Booth fees are due in full upon acceptance of invitation to show beginning August 8th, 2022. 2. No refunds 3. No Animals except service dogs. “Service Animal” means any dog trained to do work or perform tasks for the benefit of individual with a disability. Pets providing emotional support, wellbeing, comfort or companionship are not recognized as service animals under ADA regulations. 4. Booth placement is carefully chosen by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins.  5. Participants may not share booth space nor may they sublet or apportion space to anyone else. Booths are non-transferable and must occupied by the applicant. Participants may only exhibit work and/or product approved. Items misrepresenting product presented at time of application are subject to immediate dismissal from the show. Products are recommended to be Eco-Friendly. 6. Display space is permitted within your 10x10 tent and your outside walls. Construction of booth & displays must be appropriate and be able to withstand inclement weather and crowd activity. 7. Cartons or boxes must be kept out of view. Exhibitors are responsible for keeping booth space clean, safe, and secure. Exhibits and materials contained must be within the assigned booth space and cannot be extended. 8. You must display appropriate conduct. The committee reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material and other items. No selling or soliciting outside of booth space. 9. Break down of booths must be completed and removed by 11:00 PM on Saturday. Any materials left behind will be confiscated.  10. Participation is required all hours of event. Exhibitors who break down displays or depart before close of show each day will not be allowed to return to future show. 11. Electricity is not provided! Quiet generators are permitted in certain areas; however, since they do not conform to the rule that materials are contained with the booth space, you must petition the show for a location suitable for the generator.  Power cords must be taped down. 12. No food products may be sold or given away by artists or business exhibitors. If you are sampling an approved food product at your booth, you must provide a copy of your liability insurance certificate with Delray Beach Arts, the City of Boynton Beach listed as an additional insured and email to nancy@festivalmanagementgroup.com. No single use plastics permitted (This includes Styrofoam, plastic straws, plastic cups, plates and utensils.) No polystyrene, confetti or balloons 13. Exhibitors will cause no noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited. 14. Vendors are responsible for the collection, payment, and reporting of their own sales tax if applicable. 15. Participants must abide by, and displays must be in accordance with local fire regulations. 16. Private Security will provide security during the shows hours of operation.  17. All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires AT LEAST 40 pounds per leg (Weights Only and more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. You must use 40 lb weights (weights only) on each leg to anchor your booths down. You will not be able to setup if not properly weighted. 18. All communication regarding the show is sent via email through Constant Contact and Festival Management Group. Please do NOT opt out or you will NOT receive instructions for setup etc. FOOD VENDOR RULES & REGULATIONSThe following information applies to the Reggae Fest FL. Please read it carefully before submitting an application. If you are unable to meet our criteria, please do not apply. RULES OF PARTICIPATIONAs a Food Vendor, I/we agree to the following:1.   All menu items must be approved. You will be asked to remove any unapproved product. 2.   If the event contracts with a food or beverage sponsor, all food vendors must adhere to the contractual agreements of the sponsorship with regard to product sales. (i.e. Coca Cola)3.   There will be no access to water or electricity. If you need water you are required to supply it yourself.4.   No plastic straws permitted. Single use plastics (including Styrofoam) discouraged. This includes plastic cups, plates and utensils.5.   Quiet/whisper generators are permitted. Any generator that can be heard outside of the confines of your assigned space is not permitted. 6.   You must return your space to its original condition. Please be considerate to your neighbors and do not encroach on their space. 7.   You must obtain all permits and licenses required by the City of Boynton Beach, Palm Beach County, and the State of Florida.8.   Proof of Liability Insurance listing the City of Boynton Beach 100 East Ocean Avenue Boynton Beach, FL and Delray Beach Arts 140 NE 1st Street Delray Beach, FL 33444 named as an additional insured must be received within 3 days of acceptance into show. Email to: info@festivalmanagementgroup.com9.   You must collect and pay all sales taxes due to the State of Florida.10. Food Vendors must adhere to the Show’s “Rules of Participation and General Policies”.11. Please note that during set up you will have limited vehicular access to your booth. During the show hours of operation (and a suitable period before and after), no vehicle access is permitted. If you have any concerns, please discuss them prior to your arrival.12. Tar paper (or similar protection) must be placed to cover the entire floor of your booth. FOOD VENDOR SET UP BEGINS at 5:00 pm, Friday, November 4th.  EVENT STAFF CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION. Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in the REGGAE FEST FL again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of the REGGAE FEST FL. During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless the City of Boynton Beach, Delray Beach Arts, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees. FOOD VENDOR SETUP BEGINS at 3:00PM Friday, Nov. 11th. Complete setup by 7:30pm

Related files

Vendor Liability Insurance Program.pdf
2022 RF Sales Tax Form.pdf
City of Boynton Beach Green Business.pdf
2022 RF PARKING MAP.pdf
Reggae Fest Setup Information and Participation Outline MASTER.pdf
2022 RF OVERALL - VENDOR SITE PLAN DETAILED (fencing, portalets, etc.).pdf
2022 RF VENDOR LOAD-IN MAP.pdf
2022 RF Vendors by ALPHA (Time) updated 11-10-2022.pdf

Prices

Application fees $35.00 Non-refundable This is a non-refundable application fee.
Food Exhibitor Booth 10x10 $642.00 Non-refundable NOTE: Booth Fee is $600.00 + $42.00sales tax = $642.00 Booth Spaces are 10’ X 10’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly. For double booth (10x20), you must select two booths.
Tent Rental (in addition to booth) $299.60 Non-refundable Includes: Setup & Tear Down, Tent, Sides, Lights if applicable, 8 foot Table, 2 Chairs

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Additional Email Address
  • Cell Phone #
  • Onsite Contact of person at show working booth (if different than above)
  • Onsite Contact of person at show working booth Cell Phone # (if different than above)
  • Onsite Contact of person at show working booth Email Address (if different than above)
  • Have you been in the show before?
  • Menu Items and Pricing (subject to approval)
  • Attach Menu and pricing (if applicable - subject to approval)
  • Must provide a copy of your liability insurance certificate with Delray Beach Arts, 140 NE 1st Street, Delray Beach, FL 33444 and the City of Boynton Beach 100 East Ocean Avenue Boynton Beach, FL 33435 listed as an additional insured and email to info@festivalmanagementgroup.com.
  • I understand that the application fee is deposited upon receipt and is non-refundable. Booth fees are due in full upon acceptance of invitation to show beginning December 26th, 2021. No Refunds.
  • LEGAL AGREEMENT & FORCE MAJEURE

Picture requirements

  • Minimum pictures required: 4
Food Vendors
Food Vendors
Reggae Fest FL 1st Annual
Application is in draft mode by event organizer