Merchandise Vendors - Early Bird Special

This application is for returning vendors only. If you were not at the 2025 Festival, please wait until the regular application goes online in September. This application is for merchandise vendors only. Food related vendors, please visit the appropriate application. Vendor space is limited. Payment will NOT be processed until you receive a notification of acceptance via email.

Insurance: Please include, with this application, a Certificate of Insurance. Food vendors are required to carry Liability insurance listing Panama City Beach Scottish Festival and the Celtic Heritage Alliance, as the additional insured on General Liability Coverage for a maximum of $1,000,000.00. Proof of this coverage MUST be included with this application or emailed to vendors@pcbscottishfestival.com NLT August 31.

Waiver: You agree to waive any and all claims of whatever nature against Panama City Beach Scottish Festival/The Celtic Heritage Alliance, the city of Panama City Beach and all employees, successors and any volunteers, sponsors and/or suppliers connected with the Festival.

Release: You grant permission to the Panama City Beach Scottish Festival Management, an unconditional release of any photographs, video or motion pictures and/or any verbal or written statements for use by the promoters of the festival for any legitimate purpose including, but not limited to, publicity, promotions, fundraising and/or websites.

Cancellation/Refund Policy: There are no cancellations and no refunds.

Rules for the Event:

The organizers of the event want it to be a positive experience for the vendors and our attendees. Because of that, we have established the following rules and guidelines:

1. Vendors are prohibited from selling, exhibiting, displaying, or promoting any type of merchandise or service that may have implicit or explicit content of violence or obscenity (visual or verbal). Law enforcement will be onsite during the Event.

2. Set-up is between 12 pm – 6 pm on Thursday, 6 am - 2:30 pm on Friday,  and 7 am -8:30 am on Saturday. You will set-up in your assigned space at that time. For SAFETY and SECURITY, absolutely no vehicles will be allowed inside the park after 2:30 pm on Friday or after 8:30 am on Saturday morning.

3. Vendors agree to have vendor space open by 3 pm on Friday,  and 9 am on Saturday. 

4. Exhibitors must leave their booths open until 8 pm on Friday and 5 pm on Saturday. Vehicles will not be allowed on the field until after the gates close at 8 pm Friday and 5 pm Saturday.

5. All vendors shall have an approved fire extinguisher in their booth. Fire extinguishers must be appropriate for the content of the exhibition space (proper A, B, C, and/or K ratings). All tents must be labeled as fire-retardant.

6. All sales belong to you, and you are solely responsible for collecting and reporting applicable sales tax. Vendors are responsible for a 1% Merchant Gross Sales Tax to the City of Panama City Beach. Each vendor will be provided the necessary Merchant Form and information provided by the City of Panama City Beach on the day of the Event.

7. There is no smoking by vendors and/or vendor employees on the festival grounds.

8.  You are responsible for the security of your space and equipment.

9. Vendors are legally and financially responsible for all damages to Event grounds or other property caused by themselves or their employees.

10. All prices for food must be posted and clearly visible to Festival patrons.

11. Food vendors are responsible for removal of their trash to the designated dumpster area as frequently as necessary, but at least once daily.

12. The disposal of used cooking grease is the responsibility of the vendor.

13. The venue requires a "Leave No Trace" condition. Any vendor leaving waste or trash at their site may be subject to a fine.

All vendor applications are subject to the final approval of the event organizer. In the event that the event organizer does not accept a vendor application, all fees paid will be promptly refunded. The event organizer cannot guarantee exclusivity. In cases where it appears vendors (other than food) might be selling like items, we will do our best to make sure that there is some separation.