Businesses - Vendor Application
About the application
Saturday, December 13th – Avalon Park Wesley Chapel
This is the official vendor application for businesses and independent contractors participating in Avalon Aglow in Downtown Avalon Park Wesley Chapel on Saturday, December 13th.
Submitting an application does not guarantee acceptance. All submissions will be reviewed. Approved vendors will be notified and invited to select and purchase their booth location.
This is an outdoor event and will take place rain or shine.
Vendor Booth Details:
Each booth is a 10x10 space and includes the location only. Vendors must bring their own tent, tables, and chairs. A double booth measures 10x20.
Booth fees are based on the location selected after approval. Credit card information will be required with your application and again to secure your booth upon approval.
Booth Options:
Green: Premium Booth with Electric – $100
Yellow: Standard Booth with Electric – $75
Red: Premium Booth (No Power) – $50
Purple: Standard Booth (No Power) – $30
Premium booths are placed in high-traffic areas or near entertainment.
If you require electricity, you must select a booth that includes electric access after approval.
By submitting this application and selecting your booth, you acknowledge and agree to the terms listed below. This application is a binding electronic agreement.
About the event
Terms & Conditions
VENDOR/SPONSOR DUPLICATION POLICY
Commercial tenants of Avalon Park Wesley Chapel retain the right of first refusal in their respective categories. The event manager reserves the right to decline vendors with duplicate or similar offerings. If not accepted, you may revise and resubmit your application.
VENDOR SPOT(S):
Each space is 10x10 and includes booth location only. Vendors are responsible for full setup, including tent, tables, and chairs. If you have special needs, please contact us prior to the event.
Booth locations will be assigned at the discretion of the event promoter. Vendors must operate within their designated space. All special requests, including location preferences, should be included in your application.
Please allow up to 10 business days for your application to be reviewed.
ELECTRIC / POWER:
Power is not provided unless a booth with electricity is selected and paid for after approval. Do not plug into any outlet unless you have secured a powered booth. Unauthorized use will result in a charge to your card on file.
If lighting is needed, vendors may use a pre-approved generator or battery-operated lanterns. All extension cords must be taped down securely by the vendor using their own duct tape. Failure to do so may result in disconnection without refund.
We strongly recommend bringing battery-powered backup lighting for evening hours.
PARKING / VEHICLES:
Vehicles must be removed from the event area 30 minutes before the start time. They will not be allowed to re-enter until the event concludes and the promoter gives clearance for load out.
RAIN OR SHINE:
Avalon Aglow is a rain-or-shine event and will not be canceled or rescheduled due to weather.
LIABILITY:
Vendors/sponsors agree to hold harmless Avalon Park Group Management, Inc., Avalon Park Wesley Chapel Property Owners Association, and their employees and representatives from any claims, damages, or losses. Vendors also agree to indemnify these parties for any legal expenses related to participation in the event.
TAXES & LICENSING:
Vendors are responsible for collecting 6.5% Florida state sales tax on all taxable goods. To apply for a temporary sales certificate, contact the Florida Department of Revenue at 407-475-1200.
If you plan to sell food, you must be licensed with the Florida Department of Business and Professional Regulations and may be subject to inspection on the day of the event. Temporary licenses can be obtained at 850-487-1395. A copy of your license must be submitted in advance.
TRASH & CLEAN-UP:
All vendors are responsible for cleaning their space after the event. Food vendors must provide a trash receptacle at their booth and maintain cleanliness during the event. Vendors who leave trash behind will be fined $50.
VENDOR ETIQUETTE:
Vendors must treat all event staff, volunteers, and attendees with professionalism and respect. Failure to do so may result in exclusion from future events.
NON-SMOKING POLICY:
All Avalon Park Wesley Chapel events are non-smoking. Smoking is prohibited within the event footprint at all times.
By submitting this application, you confirm that you’ve read, understood, and agree to the terms and conditions listed above. You also agree to sell only the items submitted in your application. Any changes must be approved in writing by the event promoter. Vendors who fail to comply with these rules may not be invited to future events.
Prices
| Booth prices | $30.00 - 100.00 |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Please describe your booth.
- Social Media Links for Facebook
- Social Media Links for Instagram
- Please enter your vehicle information including: Make, Model & Tag Number
- Will you be plugging in lights for your Booth?
- Please sign each section to acknowledge that you have read and understand the terms and conditions as indicated on this application and contract. VENDOR SPOT(S): Each vendor space is one (1) 10x10 space. Only the booth location is provided, you will need to bring your booth set-up including tables, chairs, and tents (10x10 only). Please reach out prior to the event with any concerns or unique setup requests.
- ELECTRIC / POWER: The promoter DOES NOT SUPPLY POWER FOR VENDOR USE AT THE EVENT. If you require power, please select a booth that has power after approval of your application. Even though there are power sources near some of the vendor spaces, these outlets are for vendors who have purchased electricity. Only vendors that have made reservations for power on their application are allowed to use this power. If you are observed utilizing power and you have not paid for it, your card will be charged for this usage.
- PARKING/ VEHICLES: Parking lots are located behind CVS, A-Aki Sushi, and Marketplace that will also be open for parking during the event. There is also overflow parking is available at the flagpole lot. VENDORS MAY NOT LEAVE A VEHICLE IN THE EVENT AREA. Vehicles must be outside of the event area 30 minutes prior to the event and must remain outside of the event area until the event promoter has opened the roads for load out.
- TERMS & CONDITIONS: The vendor/sponsor agrees to hold blameless the promoter, Avalon Park Group Management, Inc. and Avalon Park Property Owners Association, its employees, officials and principals and expressly release it from all liability from loss or damage caused to person or property for any cause whatsoever. Vendor/sponsor shall indemnify Avalon Park Group Management, Inc. against all liability or expenses arising out of any claim or injury, damage to any person or property, together with all cost in connection with the defense thereto, including attorney’s fees.
- Vendors/sponsors are required to collect Florida State Sales Tax of 6.5% on taxable sales. To obtain more information on a Temporary Tax certificate, contact the Florida Department of Revenue at 407-475-1200. 407-648-2905
- Food Vendors/sponsors are required to be licensed with the Department of Business and Professional Regulations and inspected the day of the event. To obtain more information on a Temporary License, contact the Department of Business and Professional Regulations at 850-487-1395. VENDORS/SPONSORS ARE REQUIRED TO PROVIDE A COPY OF THE LICENSE.
- VENDOR ETIQUETTE: All Vendors/sponsors are required to treat event staff and volunteers with professionalism. Any vendor/sponsor that does not comply with will not be invited to return.
- NON -SMOKING: All Avalon Park events are NON-SMOKING. No smoking will be allowed inside of the event area at any time.
- By submitting this application, I acknowledge that I have read and understand the terms and conditions as indicated on this application and contract. I agree to sell only those items as listed. If I change/add a new category or merchandise, I must submit a request to the promoter. Any vendor/sponsor that does not comply with the rules and regulations will not be invited to return.
Picture requirements
- Minimum pictures required: 0
