Arts & Crafts - Vendor Application
About the application
Saturday, December 13th – Avalon Park Wesley Chapel
This is the application for artists and crafters of handmade items interested in participating in Avalon Aglow at Downtown Avalon Park Wesley Chapel on Saturday, December 13th. This is a free, family-friendly community event celebrating the holiday season.
Submitting an application does not guarantee acceptance. All applications will be reviewed and juried. If approved, you’ll be invited to select and purchase your booth location.
This is an outdoor event that will take place rain or shine. Booth spaces are 10x10 and include only the location—vendors are responsible for bringing their own tent, tables, and chairs. A credit card must be submitted with your application and again when purchasing your booth.
Booth Options:
Green: Premium Booth with Electric – $100
Yellow: Standard Booth with Electric – $75
Red: Premium Booth (No Power) – $50
Purple: Standard Booth (No Power) – $30
Premium booths are located in high-traffic areas or near entertainment. Electricity is only available in select booth areas and must be selected after approval.
By submitting this application and choosing a booth, you are agreeing to the terms below and entering into an electronic agreement.
About the event
Terms & Conditions
VENDOR/SPONSOR DUPLICATION POLICY
Avalon Park Wesley Chapel commercial tenants have the right of first refusal in their category. The event manager may deny vendors due to duplication or overlap. If not accepted, you may submit a revised application.
VENDOR SPOT(S):
Each booth is 10x10. Only the booth location is provided—vendors must bring their full setup (tent, tables, chairs, etc.). For special requests or accommodations, reach out prior to the event.
Booth locations will be assigned at the discretion of the event promoter. Vendors must operate within their assigned space. Special requests or preferences should be noted in your application.
Please allow up to 10 business days for application review.
ELECTRIC / POWER
Electricity is not automatically provided. If you need power, please choose a booth with electricity after your application is approved. Only vendors who reserve and pay for electric access may use event power sources. Unauthorized use will result in your card being charged.
If lighting is needed, you may use a battery-powered lantern or a pre-approved generator. All extension cords must be taped down with duct tape, which you must supply.
We recommend bringing backup battery lighting in case of technical issues.
PARKING / VEHICLES
Vehicles must exit the event area at least 30 minutes before the event begins. Load-out is not permitted until the event ends and the promoter gives clearance to reopen roads.
RAIN OR SHINE
Avalon Aglow takes place rain or shine and will not be rescheduled or canceled due to weather.
LIABILITY
By submitting this application, you agree to hold harmless Avalon Park Group Management, Inc. and Avalon Park Wesley Chapel Property Owners Association, including employees and principals, from any damage, loss, or injury. You also agree to cover any legal or financial claims resulting from your participation.
TAXES & LICENSING
Vendors must collect Florida state sales tax of 6.5% on taxable goods. Temporary sales certificates can be obtained through the Florida Department of Revenue at 407-475-1200.
Vendors selling food or drink must be licensed through the Florida Department of Business and Professional Regulations and may be inspected the day of the event. Temporary licenses can be requested at 850-487-1395. A copy of your license must be submitted in advance.
TRASH & CLEAN-UP
All vendors must clean up their area at the end of the event. Food vendors are required to bring a trash receptacle. Any vendor leaving behind trash will be fined $50.
VENDOR ETIQUETTE
Professional behavior is expected at all times. Vendors who act unprofessionally toward staff, volunteers, or guests will not be invited to return.
NON-SMOKING POLICY
Avalon Aglow is a non-smoking event. Smoking is not allowed anywhere inside the event footprint.
By submitting this application, you confirm that you have read, understood, and agreed to all terms and conditions. You agree to only sell the items listed in your application and understand that any changes must be submitted and approved in advance. Non-compliance may result in disqualification from future events.
Prices
| Booth prices | $30.00 - 100.00 |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Please describe your booth.
- Social Media Links for Facebook
- Vechical information including make model and tag number
- Will you be plugging in light for your booth
- Please sign each section to acknowledge that you have read and understand the terms and conditions as indicated on this application and contract. VENDOR SPOT(S): Each vendor space is one (1) 10x10 space. Only the booth location is provided, you will need to bring your booth set-up including tables, chairs, and tents (10x10 only). Please reach out prior to the event with any concerns or unique setup requests.
- ELECTRIC / POWER: The promoter DOES NOT SUPPLY POWER FOR VENDOR USE AT THE EVENT. If you require power, please select a booth location that includes power. Even though there are power sources near some of the vendor spaces, these outlets are for vendors who have purchased electricity. Only vendors that have made reservations for power on their application are allowed to use this power. If you are observed utilizing power and you have not paid for it, your card will be charged for this usage.
- PARKING/ VEHICLES: Parking lots are located behind CVS, A-Aki Sushi, and Marketplace that will also be open for parking during the event. There is also overflow parking available at the flagpole lot. VENDORS MAY NOT LEAVE A VEHICLE IN THE EVENT AREA. Vehicles must be outside of the event start area 30 minutes prior to the event and must remain outside of the event area until the event promoter has opened the roads for load out.
- PARKING/ VEHICLES: Parking lots are located behind CVS, A-Aki Sushi, and Marketplace that will also be open for parking during the event. There is also overflow parking available at the flagpole lot. VENDORS MAY NOT LEAVE A VEHICLE IN THE EVENT AREA. Vehicles must be outside of the event start area 30 minutes prior to the event and must remain outside of the event area until the event promoter has opened the roads for load out.
- TERMS & CONDITIONS: The vendor/sponsor agrees to hold blameless the promoter, Avalon Park Group Management, Inc. and Avalon Park Property Owners Association, its employees, officials and principals and expressly release it from all liability from loss or damage caused to person or property for any cause whatsoever. Vendor/sponsor shall indemnify Avalon Park Group Management, Inc. against all liability or expenses arising out of any claim or injury, damage to any person or property, together with all cost in connection with the defense thereto, including attorney’s fees.
- Vendors/sponsors are required to collect Florida State Sales Tax of 6.5% on taxable sales. To obtain more information on a Temporary Tax certificate, contact the Florida Department of Revenue at 407-475-1200. 407-648-2905
- Food Vendors/sponsors are required to be licensed with the Department of Business and Professional Regulations and inspected the day of the event. To obtain more information on a Temporary License, contact the Department of Business and Professional Regulations at 850-487-1395. VENDORS/SPONSORS ARE REQUIRED TO PROVIDE A COPY OF THE LICENSE.
- BREAK DOWN/LOAD OUT: Vendors/sponsors are required to clean –up their space after the event. Breakdown may not occur until after the event has ended. Vehicles may not enter the event area 30 minutes prior to the event and must remain outside of the event area until the event promoter has opened the roads for load out. Any vendor/sponsor who leaves garbage in their area will be assessed a $50.00 fine.
- NON -SMOKING: All Avalon Park events are NON-SMOKING. No smoking will be allowed inside of the event area at any time.
- By submitting this application, I acknowledge that I have read and understand the terms and conditions as indicated on this application and contract. I agree to sell only those items as listed. If I change/add a new category or merchandise, I must submit a request to the promoter. Any vendor/sponsor that does not comply with the rules and regulations will not be invited to return.
Picture requirements
- Minimum pictures required: 0
