Terms & Conditions
VENDOR/SPONSOR DUPLICATION POLICY
Avalon Park Wesley Chapel commercial tenants have the right of first refusal in their category. The event manager may deny vendors due to duplication or overlap. If not accepted, you may submit a revised application.
VENDOR SPOT(S):
Each booth is 10x10. Only the booth location is provided—vendors must bring their full setup (tent, tables, chairs, etc.). For special requests or accommodations, reach out prior to the event.
Booth locations will be assigned at the discretion of the event promoter. Vendors must operate within their assigned space. Special requests or preferences should be noted in your application.
Please allow up to 10 business days for application review.
ELECTRIC / POWER
Electricity is not automatically provided. If you need power, please choose a booth with electricity after your application is approved. Only vendors who reserve and pay for electric access may use event power sources. Unauthorized use will result in your card being charged.
If lighting is needed, you may use a battery-powered lantern or a pre-approved generator. All extension cords must be taped down with duct tape, which you must supply.
We recommend bringing backup battery lighting in case of technical issues.
PARKING / VEHICLES
Vehicles must exit the event area at least 30 minutes before the event begins. Load-out is not permitted until the event ends and the promoter gives clearance to reopen roads.
RAIN OR SHINE
Avalon Aglow takes place rain or shine and will not be rescheduled or canceled due to weather.
LIABILITY
By submitting this application, you agree to hold harmless Avalon Park Group Management, Inc. and Avalon Park Wesley Chapel Property Owners Association, including employees and principals, from any damage, loss, or injury. You also agree to cover any legal or financial claims resulting from your participation.
TAXES & LICENSING
Vendors must collect Florida state sales tax of 6.5% on taxable goods. Temporary sales certificates can be obtained through the Florida Department of Revenue at 407-475-1200.
Vendors selling food or drink must be licensed through the Florida Department of Business and Professional Regulations and may be inspected the day of the event. Temporary licenses can be requested at 850-487-1395. A copy of your license must be submitted in advance.
TRASH & CLEAN-UP
All vendors must clean up their area at the end of the event. Food vendors are required to bring a trash receptacle. Any vendor leaving behind trash will be fined $50.
VENDOR ETIQUETTE
Professional behavior is expected at all times. Vendors who act unprofessionally toward staff, volunteers, or guests will not be invited to return.
NON-SMOKING POLICY
Avalon Aglow is a non-smoking event. Smoking is not allowed anywhere inside the event footprint.
By submitting this application, you confirm that you have read, understood, and agreed to all terms and conditions. You agree to only sell the items listed in your application and understand that any changes must be submitted and approved in advance. Non-compliance may result in disqualification from future events.
