2025 Summer Food Vendor Application (MitM + Art Fest)
About the registration
Music in the Mountains + Artisan Festival Food Vendors Application.
We are looking to create a vendor line up that offers our guests a wide variety of tasty options and refreshing treats for our multiple events this coming summer. We have 8-10 slots open/event. Applications are open to everyone and we love new vendors. Please read the terms and conditions before submitting your application. Please note that while we do our best to put everyone who meets the criteria on our schedule, we do give priority to vendors who are able to commit to the full season and/or are returning.
MITM Events:
Every Thursday, June 26 – September 4(June 26; July 3, 4*, 10, 17, 24, 31; August 7, 14, 21, 28; + September 5 - Metal in the Mountains) 12 Music in the Mountains Performances
Public Hours: 6pm until the music stops (9:30 – 10PM)
Set up: begins at 3 p.m.
Music Starts: at 6:30 p.m.
Concert Ends: 10 p.m. (end times may vary from week to week)
All vendors must be set up and ready to serve by 6 p.m.
Fee: $100/day; $150 for July 4th
Checking off availability of dates in this application does NOT guarantee you as a vendor for those dates. Please wait for a confirmation sheet from ACBS.
Artisan Festival: Saturday, July 19 (prior to PBR)
Public Hours: 11am – 7pm
Food Vendor Set Up: (Park is open and set up can begin as early as 9 a.m.)
All vendors must be set up and ready to serve by 11am
Fee: $100 for the day
Anticipated attendance is between 2500 – 3500 visitors + 100 vending artists, 30 community musicians, and 25 volunteers.
If accepted and ACBS determines the dates you're able to vend, fees are due by June 13. We offer an early bird discount of 15% If you submit payment before May 16th. You may pay your Artisan Festival fees with Music in the Mountains
Applications Close: Friday, April 25th
Many thanks,
Tamara
tamara@bigskyarts.org (406)995-2742
About the event
Terms & Conditions
Rules and Regulations
Each vendor is allowed a 10x10 space, extra space must be cleared with Event Manager beforehand.
No generators allowed unless cleared by Event Manager. (Noise output must be under 60dBA)
Vendors are responsible for providing power cords, lights, etc. It is a good idea to have a 100-foot extension cord available. Items that require a lot of power are discouraged (ovens, fryers, etc.).
Products in glass containers are not allowed.
You may not sell alcoholic beverages.
You are responsible for all clean up in your area. Garbage cans and bags will not be provided this year. Vendors must collect and dispose of all trash. Vendors may not use ACBS garbage cans in the concert area to dispose of trash. Your area must be totally clean and picked up before you leave the park at the end of the night.
You must operate in accordance with the regulations set out by the Gallatin County Health Department. GCHD can be reached at 582-3120.
You must provide a copy of all forms required by the Health Department to the ACBS before being allowed to vend. Please enclose copies of these forms when returning this application.
Vendors must provide proof of liability insurance with a minimum of $1 million, AND listing both ACBS and BSCO as additional Insured before vending. You may upload your certificates with your application OR have your agent email certificates to tamara@bigskyarts.org.
Addresses for certificates.
Arts Council of Big Sky
PO Box 160308
77 Lone Peak Drive
Big Sky, MT 59716
Big Sky Community Organization
PO Box 161404
Big Sky, MT 59716
Tables, tents, chairs, and lights are not provided.
Support vehicles may not be parked in the vending area unless the Event Manager gives approval.
Event Manager has sole authority regarding vending assignments.
Tents must be appropriately staked down or weighted down for weather.
No dogs allowed in Town Center Park, including vendors.
ALL VENDORS MUST PAY A 4% RESORT TAX ON ALL INCOME EARNED AT THE CONCERTS. PLEASE CONTACT RESORT TAX OFFICE (995-3234) FOR PROPER FORMS TO PAY THE TAX. FAILURE TO DO THIS WILL RESULT IN BEING BARRED FROM VENDING IN BIG SKY. YOU ARE RESPONSIBLE FOR THIS. NO EXCEPTIONS!!
Prices
| Regular Price Food Vendors Feeds (MitM* + AF) |
$100.00 |
Non-refundable | Daily fee for all Music in the Mountains concert series and Artisan Festival (7/19) dates (* except MiTM July 4) . Fees and all required permits, proof of additional insured, Resort Tax number, and vendor information are due by Friday, June 13, 2025. |
| EARLY BIRD VENDING FEES (Regular Dates - expires May 16, 2025) |
$85.00 |
Non-refundable | EARLY BIRD discount of 15%/date for all accepted vendors. Discount expires Friday, May 16, 2025. Discount does not apply towards July 4 (Please select separately). If you wish to pay by check, please email tamara@bigskyart.org to make arrangements. |
| EARLY BIRD DISCOUNT - JULY 4th (Expires 5/16/25) |
$127.50 |
Non-refundable | Early Bird Discount of 15% for July 4th date. Please select other vending dates separately. Discount expires on Friday, May 16, 2025. To pay by check, please email tamara@bigskyarts.org to make arrangements. |
Questions on the registration
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- If you need power, what is your power draw? (Please note that we have limited
- What items are you powering in your set up?
- Pease select the catagory of you primary menue items:
- Please list specific menu items and offerings:
- What are your prices?
- Type of vendor display?
- What size is your truck/trailer/tent.
- What brand/business do you order your compostable and/or recyclable to go items from? All items provided to the buyer must be either compostable or recyclable through Gallatin County standards. Requirement set per Big Sky SNO & Big Sky Town Center Standards.
- What is your Big Sky Resort Area District (Resort Tax) account number? Please reach out to Resort Tax Office (406)995-3234 for assistance.
- Do you require external power?
- Do you have a back-up generator?
- I understand that...
- I understand that I am required to provide two separate Certificates of Additional Insured proving Vendors must provide proof of liability insurance with a minimum of $1 million, AND listing both ACBS and BSCO as additional Insured before vending.
- I understand that I must provide copies of ALL forms required by the Health Department to ACBS, and that I must operate in accordance with regulations set forth by the Gallatin County Health Department.
- I understand that I will have to pay by check or card this year, and that the ACBS will not be accepting cash. Checks made out to Arts Council of Big Sky - PO Box 160308, Big Sky, MT 59716
- I agree to all rules and regulations listed in the terms and conditions and application.
- Attached food vending license and Health Department permits as stae above.
- Please attach certificates of listed Insured.
- How do you prefer to pay?
