Concessions Application 2025
About the registration
The 54th Annual Kentuck Festival of the Arts is set for October 11th & 12th 2025 at Snow Hinton Park in Tuscaloosa, Alabama. For the festival food courts, we are looking for commercial concession vendors who prepare a variety of foods, desserts, and beverages. The sale of bottled soft drinks and water is reserved for Pepsi drink trucks managed by Kentuck. The sale of fountain sodas (still must be Pepsi Products) and other beverages is allowed (must be approved to sell before Festival). Charges will be calculated at the following rates for vendors selling only food, snack, and dessert menus. This charge is per vehicle/stand: • $500 for vendors with operations greater than 10 linear feet (LARGE)• $300 for vendors with operations less than 10 linear feet (SMALL) Charges for vendors selling food, snack, dessert, AND BEVERAGES. This charge is per vehicle/stand:• $1000 for vendors with operations greater than 10 linear feet (LARGEBEV)• $600 for vendors with operations less than 10 linear feet (SMALLBEV) Once selected, placement will be determined by Kentuck's Concession Committee. Also, in the event that the 54th Annual Kentuck Festival of the Arts is cancelled, refunds will be distributed. The Concessions Selection Committee chooses successful applicants from all qualified applicants based on a variety of factors including but not limited to the following:•quality of product/foods (Kentuck reserves the right to require samples)•amount of space required (Kentuck may require more specifics about your booth)•appearance of vending booth/display•visible posting of all prices in letters no less than 3” high and 6’ above the ground• recommendations of other festival coordinators and health department inspectors• capacity to serve a high quality product to large groups•electrical requirements (please be specific about your needs in your application)•diversity of food types (we particularly are interested in adding breakfast items and regional, ethnic and vegetarian foods to the offerings at Kentuck. As a general guideline, no more than two vendors of the same type of specialty food will be invited to participate)•timely and complete payment of all fees
About the event
Terms & Conditions
APPLICATION REQUIREMENTS:To apply as a Kentuck Concession Vendor please submit the following by August 31, 2025 in this application to Kentuck. You may also request a paper copy of the application by calling (205) 758-1257 or emailing kentuck@kentuck.org:• application• signed Vendor Information and Agreement Form (keep the other for your records)• concession space rental fee• photo of vending booth/display• copy of 2025 Temporary Retail Food License. Contact information for the Tuscaloosa County Health Department can be found at http://www.adph.org/tuscaloosa/index.asp?id=5592, or by calling 205-562-6900.• copy of insurance For additional information call 205-758-1257
Kentuck Concessions Vendor Information and Agreement October 11th and 12th, 2025
- Charges will be calculated as follows:
- $500 for food vendors with operations greater than 10 linear feet
- $300 for food vendors with operations less than 10 linear feet
- $1000 for food AND beverage vendors with operations greater than 10 linear feet
- $600 for food AND beverage operations less than 10 linear feet
- If the 54th Annual Kentuck Festival of the Arts is cancelled, refunds will be distributed.
- City of Tuscaloosa Business License Required
REQUIREMENTS AND PROHIBITIONS
- No refills of beverages are allowed
- Vendors selling water/soft drinks, may only sell Pepsi branded water (Aquafina) or soft drinks
- AT ALL TIMES, PRICES MUST BE POSTED IN LETTERS AT LEAST 3" HIGH ON A SIGN MOUNTED AT LEAST 6' ABOVE THE GROUND
- Must accept cash, debit cards, and credit cards as forms of payment
- No music is permitted to come from your operations ***Vendors that violate the requirements and prohibitions will not be asked to return the following year.
***BEVERAGES
- Vendors approved to sell beverages can sell fountain sodas (must be Pepsi Branded) or non-branded homemade beverages (i.e. Lemonade or Tea). NO BOTTLED DRINKS. NO REFILLS ARE ALLOWED.
- Beverage vendors can sell hot beverages. NO REFILLS ARE ALLOWED.
- Beverages may be sold for whatever price the vendor chooses.
CRITERIA FOR COMPETETIVE SELECTION FOR CONCESSION VENDOR SPACES Selection is based on how well the vendor meets the following criteria:•quality of products/ foods•visible posting of all prices in letters no less than 3” high•amount of space required •appearance of booth/display•recommendations of other festival coordinators and health departments•capacity to serve a high quality product to large groups•electrical requirements of the vendor•diversity of the food types•timely payment in full of all fees•Must accept cash, debit cards, and credit cards as forms of payment.
CHECK IN
- Each vendor will be assigned a time to move into their assigned space. Move in times are staggered to allow each vendor to move in and get settled before their neighbor arrives.
- Upon arrival in Snow Hinton Park, check in at the park entrance for assistance in locating your space.
- A person is assigned to each concession site to assist you; let them know if you have questions or need help.
- The move-in schedule is fairly tight. Please be on time or let us know if there is a problem so we can work with you to find a solution.
CHECK OUT
- All vendors are expected to remain in place until the Festival closes at 4:00 P.M. on Sunday.
- Pay sales taxes at Festival headquarters before you leave. Each vendor is responsible for collecting and paying sales tax as required by law. Please have exact change for each payment or separate checks for City of Tuscaloosa taxes and State of Alabama/Tuscaloosa County taxes.
- Any vendors closing before 5pm Saturday or 4pm Sunday will not be allowed to come back to the Festival.
GENERAL INFORMATION Vendors are responsible for all equipment needed for their operations. Security is provided in the park on Friday and Saturday nights. The Kentuck Museum Association, Inc. will not be responsible for loss or damage of any items. Each concession area must be staffed at all times during Festival hours. Kentuck strongly discourages vendors from remaining on festival grounds after hours. Be prepared to leave festival grounds Saturday at the close of festival day. Any considerations for exceptions must be made in writing at time of application.
Prices
| LARGE (10' or longer), FOOD ONLY | $500.00 | This is the fee for a vending operation that is 10' or longer and serves only food (no drinks). We will not process your application fee until we have notified you and you have accepted the offer. | |
| SMALL (shorter than 10'), FOOD ONLY | $300.00 | This is the fee for a small (less than 10') vending operation that sells FOOD ONLY (no drinks). We will not process your application fee until your application has been approved and you have accepted the offer. | |
| LARGE (10' or longer), Food and Beverage | $1,000.00 | This is the fee for a large (10' or more) vending operation that sells FOOD AND BEVERAGES. We will not process your application fee until your application has been approved and you have accepted the offer. | |
| SMALL (shorter than 10'), Food and Beverage | $600.00 | This is the fee for a small (less than 10') vending operation that sells FOOD AND BEVERAGES. We will not process your application fee until your application has been approved and you have accepted the offer. |
Questions on the registration
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Business Phone
- Best time to call (central standard time)
- How much electricity do you need? (Give amp and voltage.)
- Do you need running water?
- Do you need a constant supply of running water?
- Do you use propane in food preparation?
- How many linear feet do you need for operations?
- Please list any beverages you will sell. (Soft drink and water are Pepsi products, sold only by Kentuck.) If you will not sell beverages, please write "none."
- Food example 1: Please list an example of one food you sell. Please give its name, description of ingredients, description of preparation, portion size, and price.
- Food example 2: Please list an example of one food you sell. Please give its name, description of ingredients, description of preparation, portion size, and price.
- What brands of raw materials do you use in your primary products?
- What can you tell us about yourself that will lead us to select your product? (Or group in the case of drink vendor applications.)
- Name 2 other festivals or special events and dates at which you sell or have sold your product or have managed concession
- Who was you contact person at the Public Health Department for each of the festivals you noted?
- How many individual orders do you estimate you can fill in an hour while maintaining a high quality product if the crowd is continuous?
- Please attach a copy of your 2025 Temporary Retail Concession Vendor License.
- Please attach a copy of your insurance.
- Please sign your name to certify that you have read the application and all questions throroughly and that you agree to all parameters set forth by this application. By typing your name here, you certify that you understand all information contiained herewithin.
Picture requirements
- Minimum pictures required: 1
