Farm & Value Added Producer Application

Farm and Value Added Producers,  join us 1, 2 or all 3 days of the Fair to showcase and sell your products. We do not accept resellers, wholesalers or brokers.

Farmers and producers of artisanal products will herein be referred to as "Merchants".

SAVE YOUR LOG IN & PASSWORD - YOU CAN RETURN TO THIS APPLICATION TO EDIT AND UPLOAD ITEMS AS NEEDED.  

The 81th Annual Waterford Fair takes place in the National Historic Landmark village of Waterford, Virginia and attracts approximately 15,000 visitors over three days.

Founded in 1733, Waterford is situated in western Loudoun County, DC’s wine country. For the past twelve years Loudoun County, Virginia has been name the #1 county in America for the highest median household income. In 2024 income was reported to be $173,655 according to U.S. Census Bureau reports. The second highest rated county, Fairfax, is our easterly neighbor. 

The funds raised by the Waterford Fair support the preservation and education efforts of the Waterford Foundation, a 501(c)(3), to increase the public’s knowledge of life and work in an early American rural community.

Questions? Contact staff at fairadmin@waterfordfoundation.org or 540-882-3018 x 4.

Please read the application in the related files. It contains event details, including acceptable signage and tent info and an list of important dates.

Compete this application online, of if you can not complete it online, download, complete and mail or email the application in the related files.  

All Merchants must complete a County Temporary Food Vendor application, which can be found in the related files section.

There is also a state sales tax form, in case you need it.

Merchants that would like to sell food that will be prepared at the market, must have a Dept. of Health Food Permit. Health Food Permits MUST be on display during the Fair. Merchants preparing food before coming to the farmers market and operate out of a commercial kitchen, must first be certified by the Virginia Department of Agriculture (VDACS). Questions? VA Dept. of Health (804) 864-7056. VDACS Phone: (804) 786-3520.

FIRE MARSHAL NOTICE: Vendors cooking under a tent (even samples), must display a working and up-to-date Fire Extinguisher. Cooking at the market must be done OUTSIDE your tent (prevents grease buildup under the tent than can cause a fire).The Health Dept. requires food be stored under the tent and covered at all times. A NO SMOKING sign will be supplied by the Fair and must be displayed at all times.

ELECTRIC: If you apply for electricity, Merchant must supply their own heavy-duty grounded extension cord(s).  

FEE: Loudoun County Rural Economic Development sponsors the market at the Fair and pays the merchant's application fee. Five percent (5%) of gross sales is  to be paid to the Waterford Foundation and submitted along with the Sales Verification form by October 30, 2024. Merchant may cancel agreement 30 days prior to the starting day of the event.

Cancellation must be in writing (email is acceptable). The Foundation also reserves the right to cancel 30 days prior to the starting day of the event.

Participation in the Fair is not guaranteed until all items are received by the Fair office.

This is a rain or shine event and will remain open unless closed by the County or State for safety reasons. Merchant will be onsite and open for business each day from 9 am – 5 pm. Streets are closed from 8:30 am to 5:30 pm.

The Waterford Foundation reserves the right to refuse any merchant admission to the event.