Application is in draft mode by event organizer
Application
Food Truck/Food Trailer Application (25 ft max)
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Deadline: Nov 21, 2025 11:59 pm (GMT-06:00) Central Time (US & Canada)
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Date: Nov 29, 2025 1:00 pm - Nov 29, 2025 6:00 pm (CST)
place
Madison, Tennessee
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$185.00 - $405.00
About the application
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Shop Black Fest – Nashville 2025We’re excited to welcome you to Shop Black Fest Nashville 2025! This application is for regular vendors (non-food/drink) operating from an 8x6 indoor booth. Food trucks will be stationed outside.
Event Details:? Date: November 29, 2025
? Location: To be announced
? Indoor Event – No need to bring tents.
? No booth sharing. Each vendor must have their own approved space.
? No early departures. Vendors who leave before the event ends will be fined $50 and prohibited from future festivals.
? All products must be approved. No unauthorized sales of prohibited items.
?? Tables and chairs (not provided)
?? Display racks, product stands, or necessary setup for your business
?? Signage and branding materials
? Setup begins 3 hours before the event start time. Vendors must be fully set up at least 30 minutes before the event begins.
? Late arrivals will forfeit their booth without a refund.
? Parking details will be provided closer to the event.
? Questions? Email us at support@shopblackfest.com.
We can’t wait to see you in Nashville! ?
About the event
Terms & Conditions
Shop Black Fest Vendor Terms & Conditions
By submitting an application to Shop Black Fest 2025, you agree to the following terms and conditions:
1. Application Process & Approval
- Vendors will receive an approval or denial email within two (2) weeks of submitting their application.
- If your application is not approved, your vendor fee will be refunded, minus the non-refundable application fee.
- All approved vendors must complete payment in full to secure their spot.
2. Refunds, Cancellations & Date Changes
- All sales are final. No refunds will be issued for cancellations or missed events.
- Vendors who need to switch event dates must pay a $75 date change fee.
- Shop Black Fest reserves the right to deny, remove, or cancel any vendor for failure to comply with event policies.
3. Setup, Breakdown & Vendor Conduct
- Setup starts 3 hours before the event. All vendors must be fully set up at least 30 minutes before start time.
- Late vendors will forfeit their space and will not be allowed to set up.
- No early breakdowns. Vendors who leave before the event ends will be fined $50 and banned from future events.
- Vendors must keep their area clean and dispose of all trash properly.
4. Space Assignments & Booth Sharing
- Vendor spaces are pre-assigned before the event.
- Booth sharing is strictly prohibited. Each vendor must have their own space and application.
- Mobile businesses (food trucks, boutiques, etc.) must fit within the assigned 25-ft space limit and trailers must unhitch their vehicle to park separately.
5. Weather Policy & Event Changes
- Shop Black Fest is a rain-or-shine event.
- In the case of severe weather, the event may be rescheduled, and vendors will be notified. No refunds will be issued due to weather-related changes.
6. Licensing, Insurance & Food Vendor Requirements
- Food and beverage vendors MUST be licensed and insured. No exceptions.
- Vendors are responsible for obtaining any necessary permits, licenses, or approvals required for their business.
- Vendors must comply with all local, state, and health department regulations.
7. Liability & Indemnification
- Vendors participate in Shop Black Fest at their own risk.
- Shop Black Fest, its organizers, staff, and affiliates are not responsible for any injury, loss, theft, or damages incurred before, during, or after the event.
- Vendors agree to hold harmless Shop Black Fest, its staff, venue, and partners from any claims, damages, or liabilities.
8. Marketing & Promotion
- Vendors grant Shop Black Fest permission to use their business name, logo, and product images for promotional purposes.
- Shop Black Fest does not guarantee sales or foot traffic but provides an opportunity for vendors to showcase their business.
9. Communication & Inquiries
- All official communication will be via email at support@shopblackfest.com.
- It is the vendor’s responsibility to check their email and respond promptly to any event-related messages.
By submitting an application, you confirm that you have read, understood, and agreed to these terms and conditions. Failure to comply may result in removal from the event without a refund.
? Questions? Email us at support@shopblackfest.com
Prices
| Application fees | $45.00 | Non-refundable | There is a $25 non-refundable application fee which is charged upon application. Application will be approved/denied within 1 week of application. Late Fee applies after Vendor Deadline. Please wait at least 2 weeks before sending an inquiry about application. Total booth fee is application fee + vendor booth fee. |
| Basic Food Truck/Trailer (Booth Selection Required at Later Date) | $140.00 | Non-refundable | Basic Truck/Trailer Space 25-Foot Space for Your Truck or Trailer Bonus: Free Access to Our Exclusive Facebook Group With Over 8,000 Members for Business Promotion If Your Truck or Trailer Is Longer Than 25 Feet, Please Select the Extended Truck/Trailer Fee Option to Pay for Additional Space. How to Apply 1️⃣ Submit Your Application & Pay Your Fee Complete the Vendor Application With Your Business Details. Pay for Your Selected Space. You’ll Receive a Confirmation Email After Payment. 2️⃣ Space Selection (Coming Soon) Spaces Will Be Assigned Later When the Event Map Is Ready. Vendors Will Choose Their Exact Location at That Time. |
| Standard Food Truck/Trailer (Booth Selection Required at Later Date) | $190.00 | Non-refundable | Standard Truck/Trailer Space 25-Foot Space for Your Truck or Trailer Priority Placement in High-Traffic Areas Bonus: Free Access to Our Facebook Group for Business Promotion If Your Truck or Trailer Is Longer Than 25 Feet, Please Select the Extended Truck/Trailer Fee Option to Pay for Additional Space. How to Apply 1️⃣ Submit Your Application & Pay Your Fee Complete the Vendor Application With Your Business Details. Pay for Your Selected Space. You’ll Receive a Confirmation Email After Payment. 2️⃣ Space Selection (Coming Soon) Spaces Will Be Assigned Later When the Event Map Is Ready. Vendors Will Choose Their Exact Location at That Time. |
| Premium Food Truck/Trailer (Booth Selection Required at Later Date) | $360.00 | Non-refundable | Premium Truck/Trailer Space 25-Foot Space for Your Truck or Trailer Premium Placement for Maximum Visibility Main Stage Feature Where You Can Choose From a Demonstration, Sales Promotion, Raffle, or Contest Giveaway Bonus Perks Include Access to Our Facebook Group, a Social Media Exposure Package With Five Dedicated Shoutouts on Our Platforms Leading Up to the Event, and a Dedicated Email Blast to Our Full Audience If Your Truck or Trailer Is Longer Than 25 Feet, Please Select the Extended Truck/Trailer Fee Option to Pay for Additional Space. How to Apply 1️⃣ Submit Your Application & Pay Your Fee Complete the Vendor Application With Your Business Details. Pay for Your Selected Space. You’ll Receive a Confirmation Email After Payment. 2️⃣ Space Selection (Coming Soon) Spaces Will Be Assigned Later When the Event Map Is Ready. Vendors Will Choose Their Exact Location at That Time. |
| Extended Food Truck/Trailer Fee | $75.00 | Non-refundable | Choose this option if your truck/trailer is longer than 25ft. |
| Shop Black Fest Shirt | $20.00 | Non-refundable | Choose this option to get a t shirt to be picked up at event. |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Please describe your menu.
- How would you categorize your menu?
- What are your prices?
- What is your legal business structure?
- How often has your business taken part in festivals or pop-up events?
- What is the average price range of your products/services?
- Gender of Business Owner?
- What payment methods do you accept? (Check all that apply)
- Do you have business or event insurance? (Required for all Food/Drink Vendors)
- How will you determine if your company did well during this event? (Check All That Apply)
- Is your business more than 51% Black/Minority Owned?
- Were you referred by anyone? (If yes, provide full name and email address of person)
- What year were you born?
- How long have you been following Shop Black Fest?
- Who is your primary customer base? (Parents, College Students, Young Professionals, Etc)
- What social media platforms do you use for your business?
- How do you typically promote your participation in events?
- What other cities would you like to see Shop Black Fest expand to?
- Are you interested in learning about our program (Beyond the Booth)? Designed to help business owners make sales after the event.
- Is your truck/trailer 25 ft long or less? If no (purchase extended fee)
- Agreement Acknowledgment By initialing below, I confirm that I have read, understand, and agree to abide by all rules and policies set forth by Shop Black Fest (SBF). I acknowledge that: All sales are final, and there are no refunds, even in the case of emergencies. I will not initiate any bank disputes or chargebacks for my vendor fee. If I need to change my event date, a $75 transfer fee will apply. I understand that failure to comply with these terms may result in my removal from the event without a refund. Initial Below
Picture requirements
- Minimum pictures required: 1
Food Truck/Food Trailer Application (25 ft max)
Nashville - Shop Black Fest - Creative Affairs (Madison) 11/29/2025
Application is in draft mode by event organizer